Administrative Assistant Office
Resume:
Elnora Parmlee
Lancaster, TX 75146
***************@*****.***
EDUCATION: Stone School of Business New Haven, CT
PROFESSIONAL SKILLS:
20+ years of administrative assistant experience
Outstanding typing skills with 67wpm (Prove-it test result)
Data Entry, Keystrokes – 9,643 with 97% accuracy (Prove-it test result)
Excellent interpersonal and communication skills
Proficient in using MS Word, Microsoft Suite (Excel, Powerpoint and Outlook)
Quickbooks
AIA Documents, Accounts Payable, Accounts Receivable, Payroll
AS-400
Lotus Notes
Shorthand, Dictation and Transcription
Human Resources
PROFESSIONAL EXPERIENCE:
October 2014 – March 2017 UNCF Dallas, TX
Administrative Assistant
Provide administrative support to the Area Development and Development Directors
Direct incoming calls to appropriate personnel
Retrieve and distribute incoming mail to appropriate staff
Organize, update and maintain donor files and databases via excel
Record and deposit incoming donations
Record and process credit card donations
Reconcile cash logs
Coordinate directors schedule, conference calls and appointments, meeting invites via outlook
Greet visitors
Coordinate and arrange meetings, prepare agendas and materials. Reserve and prepare facilities for outside meetings; record, transcribe and distribute minutes of meetings
Prepare copies of correspondence and other printed materials
Prepare correspondence for directors or own signature
Prepare documents and marketing materials for fundraising events
Prepare outgoing mail for USPS, Fedex and UPS; including e-mails and faxes
Maintain and order supplies for office and office equipment
December 2011 – March 2014 R&D Dynamics Corporation Bloomfield, CT
Office/Administrative Assistant
Provided clerical and office support to the President
Ordered and maintained office supplies
Screened phone calls and directed to appropriate staff; greeted visitors
Maintained employee time sheet, attendance, accrued time and personnel files
Payroll
Human Resources, new employee on-boarding
Accounts Payable, Accounts Receivable, prepared invoices to vendors
Created and maintained purchase orders.
Elnora Parmlee Page 2
February 2010 – December 2011 Marx Okubo Associates Farmington, CT
Office/Administrative Assistant
Provide clerical assistance to Vice President, engineers, project administrators and the office manager
Assisted project administrators with report preparation for clients
Ordered and maintained office supplies
Greet visitors and clients
Direct incoming calls to appropriate staff
January 2009 - May 2009 Bank Of America Windsor, CT
Data Entry (contract)
Processed IRS tax payments on several computer software
June 2006 - June 2007 Hartford Job Corps Academy Hartford, CT
Administrative Assistant (contract)
Provided administrative and office support to the Director of the Academy
Managed administrative activities for the Director’s office
Handled all correspondence, reports, and Excel spreadsheets
Took shorthand dictation, transcribed minutes of meetings, and processed e-mails
Made travel arrangements, maintained calendar of events and appointments.
September 2000 - December 2008 Penney’s Construction Co., LLC, Hartford, CT
Office Manager (part-time)
Provided office support to the Owner
Prepared proposals, for potential customers, prepared contracts
Maintained customer financial information
Processed invoices and change orders for payment
Produced monthly expense and financial reports for clients and owner
Reconciled bank statements and handled collections of payment
Managed Accounts Receivable, Accounts Payable, timesheets and payroll
Scheduled appointments
Worked closely with the Owner
January 1984 – February 2000 State of Connecticut Hartford, CT
Administrative Assistant
Provided administrative support to Commissioners, Deputy Commissioners, Directors, managers & staff
Agency liaison for contracts with the vendors and the Attorney General’s Office
Maintained inventory, prepared purchase orders and invoices
Prepared various reports in database
Composed contracts, letters and general correspondence
Prepared travel authorizations
Maintained agency and division budgets
Handled personnel inquiries
Prepared monthly and quarterly reports for the ConnPACE program for membership and drug usage
Handled customer problems regarding prescription coverage and eligibility, and provided application assistance for program enrollments
Resolved complaints from senior citizens, senators and representatives, pharmacy representatives
Oversee building maintenance.
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