Orella Smith Norcross, GA ***** ~ 347-***-**** ~ ac0y0a@r.postjobfree.com

C-Level Supporter ~ Human Resources Relationship Manager ~ Department Liaison

Highly skilled and polished executive assistant with 10+ years of experience serving in multiple roles and being the right hand to c-level executives and their teams. Able to effectively exhibit self-appointed, professional independence while applying critical thinking to seamlessly coordinate daily activities as delegated by corporate partners. Demonstrate acute comprehension in the synchronization of group meetings by applying exemplary calendar management. Engage with all levels of an organization with professional decorum and thoughtful follow through.

Display abilities to contribute successfully to organizational operations by analytically researching processes to maximize office efficiency;

Resourceful in de-escalating problematic situations with positive results;

Analyze situational needs, allocate resources, oversee progress, create models for improvement, and accelerate change over procedures.

Areas of Expertise

Human Resource Coordination Time Management Special Project Coordination Process Improvements

On-Boarding & Training Administration Executive Team Management Leadership & Team Engagement

Day-to-Day Operations Workflow Coordination Records Gatekeeper Key Liaison

MS Office Concur Ariba SAP FieldGlass SailPoint PPM SharePoint Westlaw PC Law

Time Matters Adobe FileMaker Rolodex QuickBooks

Professional Experience

AIG, Atlanta, GA 09/12-12/16

Senior Executive Assistant to Chief Information Officer

Offered full-scale administrative support to Head of Corporate Finance Systems & Tax as well as vice presidents, directors, and peer corporate executive assistants.

Synchronized critical calendar management between cross-functional sourcing teams (CFST) including the coordination of deep-dive strategy meetings, reoccurring meetings, conference room reservations, and catering services if requested.

Coordinated domestic and international travel arrangements including flight and hotel bookings and ground transportation utilizing HRG Concur Travel software.

Prepared and accurately processed travel expenses in alignment with supporting documents within Concur.

Served as primary correspondence and materials gatekeeper to include organizational charts, spreadsheets, PowerPoint presentations, travel itineraries, and meeting minutes for management analysis.

Drafted and distributed press releases announcing upcoming events and activities.

Facilitated HR functions by working in partnership with talent acquisition representatives, HR business partners, managers, and candidates.

Completed on-boarding processes for permanent and consultancy new hires in accordance with company policies and procedures.

Utilized FieldGlass and Vendor Management Systems (VMS) for contract services with vendors.

Managed Statement of Work (SOW) documents which defined project activities, deliverable, and milestones within Ariba, FieldGlass, and System Application Procedures (SAP) software.

Increased financial obedience and productivity by independently creating and implementing time keeping processes for both full-time and contracted teams aligned with group’s budget.

Maintained office supply inventory levels and processed orders through Ariba software.

…Continued…

Orella Smith Page 2 ~ 347-***-**** ~ ac0y0a@r.postjobfree.com

TE CONNECTIVITY, Harrisburg, PA 11/08-05/12

Senior Executive Assistant to President

Provided administrative support to the President of Operations and ten reporting Global Activation Tooling Division (GATD) senior executives.

Acted as liaison between impacted departments to ensure compliance with global reporting policies.

Organized schedules to accommodate meetings within the US to align with schedules of Europe, Middle East, and Africa (EMEA) teams, Asia Pacific (APAC) teams, and administrative associates to support President and senior executives of the GATD group.

Coordinated ever-changing international and domestic travel arrangements for flight itineraries, visa applications, hotel accommodations, and foreign currency exchanges.

Created, proofed, edited, and distributed company correspondence to include spreadsheets, PowerPoint and Visio presentations, meeting agendas, and minutes.

Collaborated with senior executives regarding bi-weekly postings for master reports to record and post information onto a SharePoint application platform.

Discreetly provided oversight of extremely sensitive and confidential information.

Assisted public relation specialists in drafting press releases designed to announce major company changes.

Processed purchasing and billing transactions for GATD department which included expense report creation and submission utilizing Concur Expense Solutions.

WUERSCH &GERING, LLP, New York, NY 02/07-10/08

Executive Assistant

Supported company’s vice president and regional manager by performing top-down administrative activities.

Prepared, completed, and submitted expense reports, monthly time entries, and billing information.

Created hard copy and electronic privilege logs along with additional key organizational documents.

Routed all incoming and internal communications and facilitated outgoing correspondence for delivery by regular, express, or messenger couriers.

Provided assistance to HR department with project management, supervision, recruiting, and training of personnel.

Managed in-house vendor relations and contracts as well as maintenance services.

Reserved conference rooms, arranged food catering and technical support, and alerted security on meeting occurrences as necessary.

Independent Living Association, Brooklyn, NY 10/02-01/07

Senior Administrative Assistant

Completed complex administrative tasks within assigned component groups and initiated changes to improve office efficiency as needed.

Prepared mailings in mail merge and pre-printed documents by matching correspondence for monthly distribution.

Protected patient rights by sustaining confidential accountabilities of personal and financial information.

Ensured proper processes were followed in preparation of staff performance reviews and appraisals.

Served as point of contact for maintenance of office equipment and kept well-organized work areas.

Education

ST JOSEPH COLLEGE, New York, NY

Bachelor of Business Administration (On-line & On-going)

Certified Human Resource Management Professional

MUNICIPAL TRAINING CENTER, New York, NY

Certified Nurse Technician

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