Assistant Executive
Resume:
C A T H Y P I Z Z O N I A
** ******* ****, ******, *** York 10512
********@*****.***
Dependable professional with many years of experience supporting senior executives. Exceptional ability to execute in a fast-paced environment, client needs and maximize business benefit. Possess the highest degree of integrity, supported by a flawless record of maintaining confidentiality. Proven strong leadership, outstanding communication skills, work load prioritization and teamwork.
EXPERIENCE:
Various Temporary Assignments January, 2017 to Present
Folchetti Law Offices, PC, Brewster, New York
Executive Legal Assistant January, 2016 to December, 2016
Acted as first point of contact and go to person
Provided administrative and executive support to Sole Practitioner
Successfully set up, maintained and organized all files from inception to completion
Accurately managed and maintained a busy ever-changing calendar
Responsible for setting up meetings, conference calls and events
Composed and edited external correspondence and preparation of legal documents
Strong verbal and interpersonal communication skills with the ability to interact with clients
Ability to handle situations, exercise sound judgment and work independently to achieve objectives
Translator for Spanish speaking clients, act as liaison between attorney and clients
Stamford Hospital, Stamford, Connecticut
Executive Assistant to Chair of Medicine/Designated Institutional Officer July, 2014 to January, 2016
Acted as first point of contact and go to person
Performed all executive functions for the Chair of Medicine/Designated Institutional Official
Extensive scheduling of meetings, inclusive of scheduling visiting speakers, catering
Coordinated all travel arrangements, hotel and transportation services
Coordinated many activities, communications and correspondence that comprise the Department of Medicine
Acted as the Graduate Medical Education Coordinator
Attended various Graduate Medical Education Committee and Executive Committee Meetings
Collected and processed Continuing Medical Education (CME) credits
Addressed the professional needs of the Chair of Medicine in relation to his private practice
Created extensive PowerPoint presentations for meetings and lectures
Constant interaction with physicians and patients where my ability to speak three languages was utilized
Interfaced with physicians at the Executive level
Responsible for all billing, reimbursements and budgeting
New York Medical College/Westchester Medical Center, Valhalla, New York
Executive Assistant to Chief of Trauma January, 2013 to January, 2014
Performed all administrative functions for the Chief of the Department of Trauma, inclusive of dictation
Coordinated extensive domestic and international travel arrangements, calendaring and meeting scheduling
Acted as the first point of contact and Supervisor of the Trauma Department
Assisted in the development of an internationally recognized Level I Trauma Center within Westchester County
Created PowerPoint presentations for meetings and lectures
Constant interaction with physicians and patients where my ability to speak three languages was utilized
Assisted in expense processing/reporting and reimbursements, office construction and technology issues
Provided personal support inclusive of errands, bill pay and home maintenance
Johnson & Cohen, P.C., White Plains, New York
Executive Legal Assistant March, 2011 to January, 2013
Provided executive and administrative support to a Senior Partner and Associates
Accurately managed several busy calendars on a day-to-day basis
Responsible for setting up meetings, conference calls and travel arrangements
Heavy dictation and typing, prepared voluminous legal documents
Extensive interaction with attorneys, courts and clients both in person and over the telephone
Responsible for court filings
Responsible for ordering office supplies
Responsible for the upkeep of expense logs, attorney time and banking
Able to work with no supervision and manage multiple tasks on time
Keane & Beane, P.C., White Plains, New York
Legal Assistant/Litigation Department Manager September, 2002 to July, 2010
Provided administrative and executive support to two Partners and an Associate
Successfully set up, maintained and organized all files from inception to completion
Accurately managed several busy calendars
Responsible for setting up meetings, conference calls and travel arrangements
Preparation of all correspondence and extensive legal documentation
Constant interaction with attorneys and clients
Prepared PowerPoint Presentations and Excel Spreadsheets
Very detail oriented and organized
Heavy dictation
Paul Hastings Janofsky & Walker, Stamford, CT
Litigation Assistant December, 1997 to September, 2002
Provided administrative support to Partner and three Associates
Responsible for the production and execution of all legal pleadings and correspondence
Handled scheduling of meetings and conference calls
Responsible for setting up luncheons
Constant interaction with attorneys and clients
Responsible for maintaining expense logs
EDUCATION:
Berkeley Business College Associates Degree, Business
KEY SKILLS:
Notary Public, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, WordPerfect, Microsoft Outlook, Lotus Notes, CD Entry, Dictaphone, Various Legal Programs, Fluent in Spanish and Italian, Internet, Typing 90wpm
REFERENCES
Furnished Upon Request
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