Patricia Weyhrauch

*** ********** ****** * ***** River, NY 10965

845-***-**** (H) 845-***-**** (C) t ac0w3r@r.postjobfree.com

Administrative Assistant Specialist

A Recognized Expert in Collaborating with Management in All Aspects of Service Delivery

Highly accomplished Administrative Assistant with 20+ years of industry experience in all aspects of secretarial and office management related activities including phone and email screening, appointment scheduling and maintenance, database entry, process development, customer service, and employing best practices. A self-motivated and enthusiastic professional with the excellent ability to multitask and produce positive results on a variety of different duties at a given time. Exceptional ability to manage timelines, especially in high profile, busy work environments. Skilled in listening to the needs of customers and internal and external team members and working accordingly to plan, coordinate, and execute related tasks with minimal supervision.

CORE COMPETENCIES

Office Management t Administrative Specialist t Database Entry t Electronic & Paper Filing

Phone & Email Screening t Troubleshooting t Scheduling Appointments t Payroll

Billing t Customer Relations t Inter-Department Liaison t Proposal Development

Expense Reports t Typing & Editing t Dictaphone Machine

KEY SKILLS ASSESSMENT

tInterpersonal Skills Establishing a successful communication flow with internal team members and external clients and vendors with the attention and courtesy they deserve

tOffice Skills Excellent computer skills related to administrative support, including word processing functions, compiling and preparing reports, data management, office equipment management, and implementing process improvement

tCoordination Ensuring smooth functioning of various activities with minimal supervision. Includes, managing day-to-day communication of managerial staff, gathering and analyzing financial data

tOrganization Making sure the office is organized and running efficiently; establishing procedures and routines, creating and maintaining standard and electronic files and records

tExpertise Microsoft Word, Microsoft Access, Microsoft PowerPoint, Microsoft Excel, PowerSchool, Naviance, NJ Smart, Genesis Software, Adobe Acrobat, WordPerfect 6.0 for Windows, and Pro Law

tTyping Speed 65 wpm

EXPERIENCES AND ACHIEVEMENTS

J & M Corporate Painter, Yorktown Heights, NY 06/2009 – Present

Administrative Assistant

Key contact in charge of overseeing the office operations, handling all administrative tasks including account management, payroll, troubleshooting, filing, supply management, report development, and bookkeeping.

Key Accomplishments

tFacilitated sales proposal development as needed and created expense reports for management review

tPerformed general administrative responsibilities with a specific focus on:

Processing and maintaining payroll reports

Formatting and editing correspondence, taking into account time priorities

Answering phone calls and routing them to the appropriate department

Ensuring the company calendar and database is up-to-date

Greeting customers and answering inquiries

Professional experience continued…

Westwood Regional School District, Washington, NJ 10/2006 – 06/2009

Administrative Assistant to the Superintendent/Board Secretary

Served as the key point of contact, working alongside the Board Secretary, with the following primary administrative responsibilities:

tEmployed skills related to Microsoft Office to expertly prepare, type, and edit letters, memos and expense reports

tUtilized the Dictaphone Machine to listen to the recordings of the Board of Education meetings and transcribe it into meeting minutes

tCharged with setting up the board agenda and distributing it to all members

tPosted the meeting minutes on the district’s website on a timely manner

tManaged telephone coverage, and routing the calls through to the correct personnel

tEnsured that the office runs efficiently, through meticulous scheduling of appointments and maintenance of the Superintendent’s calendar

Montalbano, Condon & Frank, P.C, New City, NY 07/2005 – 10/2006

Legal Secretary (Part-Time)

Proficiently handled all day-to-day administrative duties including typing, transcribing, and filing.

tSuccessfully liaised with the lawyers to complete verbatim transcription of wills, memos, letters, and other necessary legal documents

tHandled the timely delivery of legal paperwork

tCharged with typing and editing legal correspondence such as Affidavits, Power of Attorneys, and Wills, as well as other reports as needed

tManaged the scheduling, coordinating, and confirmation of court dates and appointments

tCreated and maintained standard and electronic files and records

tSubject matter expertise of the Dictaphone Machine

King, Pagano & Harrison, New York, NY 06/2001 – 06/2005

Legal Secretary (Part-Time)

Utilized excellent secretarial skills to perform a range of daily administrative tasks with key responsibilities focusing on:

tMaintained calendars and schedules for a number of attorneys

tEnsured all attorneys billable hours were accurately recorded by entering them into the Pro Law System on a timely basis

tPrepared, typed, and edited legal documents including Answers, Motions and Supporting Papers, Memoranda of Law, and Subpoenas.

tAnswered phone calls and greeted clients, efficiently answering inquiries

tSubject matter expertise of the Dictaphone Machine

Manuel Elken Company, P.C., New York, NY 10/2000 – 06/2001

Secretary (Part-Time)

tEmployed excellent secretarial skills by reading, researching, reviewing, verifying, and routing, correspondence, reports and documents

tDrafted and edited letters and memos

tOrganized meetings and maintained the calendar

tTranscribed letters and reports using the Dictaphone Machine

tHelped generate revenue by documenting and inputting the billable time and reimbursable expenses, preparing invoices, and tracking payments

tAnswered phone calls and greeted clients, efficiently answering inquiries

EDUCATION

Business Management Course, Lehman College

Medical Transcription Course, Marymount Manhattan College

Secretarial Course, Grace Institute

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