Tracy Cevera

*** ****** **** ****, ********, NJ *8558 609-***-**** ac0tws@r.postjobfree.com

Profile

Accomplished administrative assistant with over 25 years of experience providing support for top-level management

Capable of balancing multiple tasks in a fast-paced environment and producing top-quality work

Impeccable organizational skills, attention to detail and ability to effectively prioritize tasks to meet deadlines

Recipient of several employee recognition awards

Professional Experience

HM Long RSVP Group, Ewing, NJ

A leading global boutique executive search firm specializing in the Life Science sector

01/2013 – 07/2016 Executive/Project Assistant

Provided all administrative support for Principal and Senior Consultant

Acted as liaison between clients and candidates

Scheduled all telephone calls, video conferences and face-to-face interviews

Arranged all travel for candidate interviews

Conducted candidate research

Updated internal candidate database daily

Created and maintained status reports submitted to the client for each project

Created job descriptions for all projects

NJ Appraiser Network, Hillsborough, NJ

Independently owned residential real estate appraisal business

05/2005 – 12/2012 Associate

Assisted with all aspects of residential real estate appraisal process, including:

oInspection of property

oResearching sales comparisons

oCreating and maintaining work files

oData entry

oBilling

Firmenich, Plainsboro, NJ

The world’s largest privately-owned fragrance & flavor company

01/2004 – 12/2004 Executive Assistant

Provided full administrative support for the Vice President of Supply Chain and management team

Maintained daily calendar of appointments, meetings and travel itineraries

Sensitively handled confidential matters, including disciplinary proceedings and privileged communications and records

Coordinated facility tours for newly hired employees

Updated and distributed various weekly/monthly financial reports

ABB Equity Ventures, Princeton, NJ

A global leader in power and automation technologies

05/2002 – 09/2003 Executive Assistant

Provided administrative support for the firm’s Managing Director and portfolio management team

Efficiently coordinated complex international travel arrangements for all team members

Prepared expense reports, often calculating exchange rates for multiple currencies

Created and updated PowerPoint presentations for client meetings

Handled incoming calls to main switchboard; answering routine questions, directing messages and troubleshooting problems

Tracy Cevera

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Merrill Lynch, Plainsboro, NJ

International financial services firm; acquired by Bank of America in 2008

01/2001 – 04/2002 Executive Assistant, Corporate Finance

Provided administrative support for the Director of Corporate Finance and 15 staff members

Maintained PTO records and monitored vacation requests to avoid scheduling conflicts

Nominated by senior management to serve on a four-member council responsible for managing the “Assistants Excellence Program”, a year-long training and mentoring program designed for newly hired finance assistants

Assisted staff in the preparation and distribution of various financial reports

10/1998 – 12/2000 Administrative Assistant, Portfolio Management

Provided administrative support for the Executive Director and portfolio management team

Worked closely with portfolio managers in creating an extensive library of unique, eye-catching graphic materials describing investment philosophy and process

Assisted CSA’s in the production and distribution of client reports

Coordinated travel arrangements and prepared expense reports for all team members

04/1997 – 09/1998 Administrative Assistant, Institutional Marketing

Provided administrative support for two Vice Presidents in a high profile, top-level marketing team in a very fast-paced environment

Assisted in the production and timely submission of numerous RFPs

Coordinated travel arrangements and effectively handled regular last-minute changes

Processed and audited expense reports for all team members

Recognized with two Employee Achievement Awards within first year for demonstrating hard work, dedication and willingness to do whatever is necessary to get the job done

Prepared, updated and maintained large inventory of graphic marketing materials

GRE Insurance Group, Princeton, NJ

A subsidiary of Guardian Royal Exchange; no longer in operation

10/1987 – 03/1997 Senior Secretary

Provided support for the Vice President of Finance and 15 staff accountants

Responsible for the proper coding, issuing and distribution of checks from main operating account

Entered all accountant’s monthly journal entries into automated general ledger system

Responsible for the coordination and distribution of each company’s year-end Annual Statement and other year-end reports and projects

Maintained employee PTO database for approximately 300 US-based employees

After brief training period, assumed all payroll responsibilities during colleague’s three-month maternity leave, successfully processing each pay-period

Received two Special Recognition Awards for consistently demonstrating teamwork

Education

Katharine Gibbs School, Piscataway, NJ

1986 – 1987 Graduate of Executive Administration Program

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