Administrative Assistant

CHRISTINE TALBERT

**** ******** ******, ***********, ** 62711 • 407-***-**** • **********@*****.*** SENIOR ADMINISTRATION PROFESSIONAL

Over 15 years’ proven history of executive level support and administration

Integral leader who offers proven C-level executive assistance, scheduling, travel coordination, calendar management, meeting coordination, expense reporting and budget optimization experience in alignment with a company’s vision, values and goals.

Out-of-the-box thinker who strategically plans projects to maximize the bottom line while promoting the utmost professionalism, sound ethics and superior business confidentiality practices.

Proven history of managing multiple projects simultaneously while supporting daily office operations.

Collaborative communicator with superior attention-to-detail who seamlessly interfaces among C-level teams, business/operational peers, clients and stakeholders.

Project/Program Management

Strategic Planning & Execution

Supplier/Subcontractor Management

Office Management Procedures

Financial/Budget Management

Time & Resource Optimization

Workflow Planning & Prioritization

Inter-Organizational Interactions

Budget Administration & Forecasting

Senior Management Relationships

WORK EXPERIENCE

HARD ROCK INTERNATIONAL ORLANDO, FL Feb 2006 - Present Executive Assistant to SVP Design and Construction, Feb 2007 - Present Handle all day-to-day operational tasks such as receive and screen multi-line telephone calls. Escalate issues that require sensitivity, confidentiality and the use of independent judgment, respond to requests for information, take or recommend action or refer matters to the SVP. Successfully deliver executive level administrative support to the SVP and Worldwide Design & Construction team in the coordination of multiple design and construction projects on a global scale.

Manage executive’s business and personal travel schedules including both international and domestic travel, accountable for the preparation of travel documentation, including visas and any special requirements needed.

Plan, arrange and implement departmental meetings, as well as prepare presentations and documentation for discussions in high-level meetings and act as department liaison to record and distribute meeting notes.

Booked all departmental travel including the issuance of 561 tickets, realizing a cost savings of $4,154 on total spend of

$617,853.

Compose and formulate correspondence, company communications, meeting agendas, presentations and reports on behalf of Executives and produce monthly reports for Senior VP and Board meetings.

Obtain expense details from people on a monthly basis against departmental expenses and send to finance department for billing and refund of travel expenses or technical service fees for reimbursable projects pertaining to hotel and casinos’ after the signing of an LOI. Realized cost savings for the department worth of over $452,401 since 2013.

Contribute to cost savings of $75k by implementing WebEx based budget meetings, manage all projects within designated time frames and budget and prepare progress reports for all ongoing projects.

Develop and maintain filing systems for conducting research on territories and potential new Franchisee partnerships. Administrative Assistant to President/CEO, Feb 2006 – Feb 2007 Expertly synchronized all departmental needs across different time zones, including booking and coordination of extensive international travel arrangements for President/CEO including detailed itineraries and agendas.

Organized and submitted travel expense reports, while working with international currencies and exchange rates and managed overall process of passport and visa applications.

Delivered an active administrative support to President/CEO, reconciled all expense reports, monitored budgets and maintained confidential files.

CHRISTINE TALBERT

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ORANGE COUNTY GOVERNMENT Orlando, FL Jun 2000 - Feb 2006 Administrative Specialist

Facilitated the Assistant Manager in zoning process with daily internal operations across the Division, as well as carried out all tasks related to the scheduling and organizing meetings. Accomplished and controlled all activities regarding payroll transmittals, employee change notices, purchasing and contract forms. Maintained and administered the filing system within the department concerning purchasing and contract agreements.

Rendered exceptional expertise and specialized work in commodities, supplies, services and equipment, to ensure that all purchases meet the County's purchasing ordinance, procedures manual and business development ordinance.

Accumulated and furnished billing invoices for the finance department, as well as tracked and examined the department's budget, to ensure the readiness, availability, and proper usage of all funds.

Handled all operational and maintenance tasks related to office equipment, as well as identified and ordered all supplies needed for the successful and smooth running departmental operations.

Completed reports, manuals and other materials including general routing correspondence and spreadsheets, memoranda, letters, contracts and forms.

EDUCATION

Bachelor of Arts, Criminal Justice, University of Illinois at Springfield, Springfield, IL Associate of Arts, Liberal Studies, Lincoln Land Community College, Springfield, IL TECHNICAL PROFICIENCIES

Highly proficient in the use of Microsoft Office (Word, Excel and PowerPoint), WordPerfect, and Advantage 3.0 Programs

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