Administrative Assistant Office

Candida Garcia

*** *. ****. *****, *******, Florida 33012 Cell. # 786-***-**** - E-mail: ac0tsk@r.postjobfree.com WORK EXPERIENCE:

ThyssenKrupp Elevator Corporation, East Region – April 2017 - Present Contract Setup Analyst and Administrative Assistant Responsibilities include maintain “Account Payable System” documentation and requirements for invoice payment and new vendor set-up. Provide administrative support for the District Vice President and Branch Manager. Maintain office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; supporting local engineering staff. Ensure operation of equipment by ordering required supplies; calling for repairs; evaluating new equipment and techniques. Maintains office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Assist with or arrange travel for employees as needed. Arrange and organize meetings and required accommodations for meeting setup. Support workflow by developing reporting and process improvement procedures. Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control; implementing changes. Resolve administrative problems by coordinating preparation of presentations, reports, analyzing data, and identifying solutions. Maintain office shipping and receiving including using automobile. Provide information by answering questions and requests. Contributes to team effort by accomplishing related results as needed Miguel Lopez Jr., Inc. Construction & Asphalt Maintenance – February 2016 – November 2016 Administrative Assistant

Responsibilities included receiving documents via e-mail, logging and scanning permits/plans/docs. To QuickBooks and filing all licensees/contracts/addendums/permits. Assist the President of Company and staff, Contractors, Superintendent, Inspectors and Project Manager. Supervise field Inspectors and office personnel and Answer telephone calls, notarize all legal letters, documents and reports as needed. Overall, generate all executive and administrative office tasks within the company. Ensures that contractor properly adheres to the applicable local ordinances and state laws throughout the duration of the contract. Resolve administrative issues by coordinating preparation of presentations, reports and identifying solutions. Maintain office shipping and receiving including using automobile. Provide information by answering questions and requests.

Miami-Dade Water and Sewer Department

Construction Contracts Management / Administrative Assistant - November 2010 - June 2014 Ensures that contractor properly adheres to the applicable local ordinances and state laws throughout the duration of the contract. A thorough knowledge of applicable County ordinances and forms is necessary. Audits legal documents submitted by Project Managers, Contractors, and Consultants required for the processing of payments to Contractors. Review Contractor’s Compliance Documentation and construction contracts, change orders exceeding millions of dollars, Utilizes Proliance/PCTS, Smart Doc., Outlook, ERP and Microsoft Office on a daily basis. Resolve administrative problems by coordinating preparation of presentations, reports, analyzing data, contracts, invoices, plans and identifying solutions. Provide information by answering questions and requests and responding e-mails. Miami-Dade Water and Sewer Department

Construction Contracts Management / Executive Secretary- November 2008 – November 2010 Responsibilities included Maintain office supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Assist with or arrange travel for employees as needed. receiving documents, logging, scanning, filing, and distributing to the appropriate personnel, responding to public records requests and assist with any request of Chief, Assistant Director and Director’s office; Answer telephones calls, notarize all legal letters, documents and reports as needed, assist all of the Division inspector’s and assist as back-up to the Chief’s office. Miami-Dade Water and Sewer Department

Assistant Director, Planning & Compliance / Executive Secretary - July 2000 – November 2008

Responsibilities included Regular contact with government officials and representatives of business and community organizations. Prepare Agenda Item package for BCC, GOE and Finance & Budget for briefing meetings with the Department Director and AD’s as often as 3 to 4 times a month and Custodian of capital items. Enter data and maintain various records; personnel, metro rail passes, requisition logs, spreadsheets, vehicle log, etc. Coordinating meetings, prepare travel arrangements and managing schedules Miami-Dade Water and Sewer Department, Assistant Director, Contracts Office Administrative Secretary March 1992-July 1998 / Administrative Secretary July 1998 – July 2000

Responsibilities included maintaining calendar, typing new contracts, ordinances and addendums for monthly Board of Commissioners meetings, memos, letters, performance evaluations, reports, travel and expensive reports, insurance enrollments, human resources paperwork, maintained the Division Table of Organization, etc. Responsible for receiving documents, logging, scanning, filing, and distributing to the appropriate personnel, responding to public records requests and assist with any request of Assistant Director and Director’s office. Coordinating meetings prepare travel arrangements and manage schedules/Tables/Spreadsheets/Reports.

EDUCATION: High Hialeah School, Diploma 1990

LICENSE: State of Florida Public Notary, Notary Officer 2000 COMPUTER KNOWLEDGE:

Oracle, Chrome Sheets, Outlook, Quick books, Microsoft Office Word, Microsoft Excel Microsoft, Microsoft PowerPoint, PROLIANCE/PCT, Smart Doc., PeopleSoft ERP Time & Labor and Procurement EAMS

REFERENCES: References are available on request.