Customer Service Administrative Assistant
Resume:
Executive Assistant to President/CEO (June **** to June 2017) 1 year
Community Partners/Housing Partnership, Inc. www.cp-cto.org Independently works with President/CEO daily responsibilities including heavy calendar management, customer service driven to President’s business contacts, phone messages, completing company expenses on his behalf, conference registration, travel for numerous board positions and signature of executed grants, non-profit agency reporting and financial audits for three non-profits operating under one company umbrella. Attends, coordinates, creates meeting minutes for Board of Director meetings, coordinate board obligations, including required screening/background checks, communications to 12 Board of Directors and Senior Leadership. Other company responsibilities include office supplies, all-staff meeting coordinating, front desk back-up, processing, documenting contracts for grants, license and county, state renewals processes for up to 20+ programs of a fast paced non-profit agency “Changing the Odds” in the community. Monthly organization and reconciliation of company purchasing process and ensures all details are accurate for financial reporting and strict deadlines. Estimating Coordinator (September 2011 to June 2016) 4+ years Jamestown Metal Marine Sales, Inc., Boca Raton, Florida – www.jamestownmetal.com Independently worked with the President and Vice President on projects and initiatives in fast paced marine interior removal, repair, refurbish, build marine interiors company. Heavy file management, changing priorities, proactively finalizes and prepares all quotation presentations and addresses any concerns prior to presenting to the owner for finalized projects presented on behalf of Jamestown Metal Marine Sales, Inc.
Creates professional and detailed estimates for customer that include the United States Navy, United States Coast Guard and numerous shipyards across the United States, Canada and Mexico. Provides detailed analysis and precise pricing to better allow our customer to budget our contracting work. I am responsible for the 2015-2016 award of United States Naval vessels with galley only details reaching in the excess of $2.7 million dollars in company revenue with additional awards based on company completion of (3) three vessel contracts.
Strong understanding of estimating, AutoCAD specifications, rules and regulations, purchasing and details needed to provide competitive project presentation to our customer’s. Provides extensive research and analysis for the company to provide the most effective and cost beneficial results possible.
Ability to handle pressure and constantly changing agendas, customer service skills that are paramount in the marine industry. Strong sense of urgency, adaptability, flexibility, detailed and resourceful.
Barbara A. Czeck
145 South Ocean Avenue #405 Palm Beach Shores, FL 33404
ac0tr4@r.postjobfree.com
LinkedIn: www.linkedin.com/in/barbara-czeck-33404
Sr. Executive Assistant (September 2007 to May 2011) 4+ years Northern Trust Investments, NA, West Palm Beach, Florida – www.northerntrust.com Accountable for heavy calendar management, video conferences, including technical support for the division. Responsible for President’s business expenses and follow up needed to maintain proper business reporting procedures enforced by Northern Trust Bank, NA. Contact for all new hire’s and prepares division orientation as well as welcome new employees to the division. This also includes the interview process, scheduling, agenda and meeting room details. Responsible for classified and confidential client files and account compliance information. Major participant for software soft-launce at division. Creating, testing, trouble-shooting, training as well as key contact for Disaster Recovery at location.
Accomplishment: Decreased office expenditures by implementing needed controls after replacing
(2)-two positions dissolved by company and streamlined processes to incorporate all tasks. Office Administrator (November 1999 to July 2007) 7+ years Lund Food Holdings, Inc., Minneapolis, Minnesota – www.lundsandbyerlys.com Began as administrative assistant responsibilities for (3) Regional Directors and (20) retail higher end grocery stores. Was promoted after 4 years to the office administrator for the manufacturing facility the company purchased from Pillsbury. Responsible and essential contact during the planning and follow through of approximately 250+union and non-union employee’s relocating from (3)-three manufacturing facilities under one roof. Responsible for all payroll, benefits and etc. weekly for 250+ employees. Manage, mentor, and responsible for the front desk receptionist and training as needed.
Accomplishment: Results included recovering lost expense after conducting a full audit on our company uniform contract and invoicing in access of $10,000. Skills
Strong computer knowledge in both Windows and Apple based platforms
Notary Public, Palm Beach County, Florida
President Recognition, Northern Trust, Chicago, Illinois for leadership
FMLA Certification, Minneapolis, Minnesota
Extensive knowledge of all Microsoft software including Word, Excel, PowerPoint, Access, Outlook, SharePoint, Quick Books, FileMaker Pro, Kronos Education
QuickBooks Certification – In process April 2017
Advanced Accounting, Jupiter Community Education 2007
Minnesota School of Business – Court Reporting & Business Law 1987
Business Writing, Grammar, Punctuation Certification, University of Minnesota 1987
New Prague High School, New Prague, Minnesota 1986 Business References Available Upon Request
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