Executive Assistant/Legal Assistant/Paralegal
Resume:
Glenda M. Smith
**** ******* **** ****, ***. #J* 502-***-**** (C)
Marietta, Georgia 30067 ac0qc8@r.postjobfree.com
PROFESSIONAL PROFILE
CORE COMPETENCIES
Proven ability to handle confidential information with discretion
Ability to adapt to competing demands and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Forward thinker who actively seeks opportunities and proposes solutions
Strong organizational skills that reflect ability to perform and prioritize multiple tasks simultaneously with accuracy and excellent attention to detail
Demonstrated proactive approaches to problem solving with strong decision making capability
Demonstrated professional maturity relative to role definition and execution of position requirements
Excellent oral, written, presentation and interpersonal communication skills
Strong proficiency in the use of Microsoft Office Suite and/or standard software applications typically used in a corporate office environment
SKILLS AND QUALIFICATIONS
Microsoft Office 365: Word, Outlook, PowerPoint, Excel and Access; Word Perfect, LIONS, LexisNexis, Westlaw, ADP ezLaborManager, CMS Aderant Expert, Pacer, Metastorm, CT Summation Enterprise 2.6, Adobe Acrobat Professional, ShareFile, Dropbox, Relativity, Nuance Power PDF Advanced, TABS3, Orion, Concur and iManage.
EDUCATION/CERTIFICATION
Restorative Justice Louisville, Volunteer and Certified Facilitator 2015
Microsoft Certification, 2014
Sullivan University, Business Administration Master’s Program, 2012
Sullivan University (Institute for Legal Studies) Bachelor of Science in Paralegal Studies, 2009
PROFESSIONAL ORGANIZATIONS
National Association of Professional Women
Legal Secretaries International
WORK EXPERIENCE
Paralegal (PROMOTION) - Freeman Mathis & Gary, LLP, Atlanta, Georgia 5/2016 - Present
Draft, prepare and review written communication, including summonses, complaints, motions, settlement agreements and discovery, from notes, dictation and other sources.
Proofread and edit documents for accuracy and format; distributes documents as instructed.
Assist with entity formation with the Secretary of State, obtaining EINs and good standing certificates, and other certified documents.
Organize and maintain files/records on all matters, as appropriate. Use computer databases to retrieve, organize, and index various materials.
Expert proficiency in Microsoft Office applications, including Word, Excel and PowerPoint (manage Outlook calendars, calendars deadlines for discovery and projects.
Create and maintain accurate electronic files and documents, and utilize various databases to collect data.
Coordinate time and location of multi-party appearances, including depositions, arbitrations, mediations, etc. and contact clients, witnesses, court reporters, claims personnel and others as needed.
Assist with presentation material and other administrative duties. Basic project management skills.
Research and analyze projects for attorneys.
Legal Secretary - Freeman Mathis & Gary, LLP, Atlanta, Georgia 5/2015 – 5/2016
Composed a variety of correspondence, pleadings and various legal forms from dictation, handwritten or verbal correspondence. Prepared final documents, including summons, complaints, motions, and discovery. Redlined documents and manage version control as necessary.
Maintained Partners business calendar by planning and scheduling meetings, conferences, and teleconferences. Coordinated travel arrangements and itineraries for Partners and others.
Organized and maintained files/records on all matters, as appropriate, and ran conflict checks. Used computer databases to retrieve, organize, and index various materials.
Entered attorneys’ time in the TABS3/Orion database and input contact information in Outlook database.
Expert proficiency in Microsoft Office applications, including Word, Excel and PowerPoint. Prepared expense reports, memorandum, reports, spreadsheets and presentations, which required the gathering of data from internal and/or external sources.
Maintained accurate electronic and hard copy files and documents, document creation and management; records management; and matter management. Utilize various databases for various administrative tasks.
Conserved Partners time by reading, researching, and routing correspondence; drafting letters and documents, collecting and analyzing information; and initiating telecommunications. Basic project management skills.
Legal Assistant - Stoll Keenon Ogden PLLC, Louisville, Kentucky 10/2008 – 9/2014
Prepared final legal documents and correspondence, including contracts, agreements, articles of incorporation, summonses, complaints, motions and subpoenas from draft or transcription. Redlined documents and manage version control.
Organized and maintain files/records on all matters, and ran conflict checks via Metastorm and Aderant Expert. Used computer databases to retrieve, organize, and index various materials.
Entered attorneys’ time in the CMS database, input contact information in MS outlook database.
Prepared jurors lists, researched, gathered information from Court Net and other resources as needed, and performed a variety of administrative and support duties and responsibilities: managed calendars, scheduled meetings, made conference room reservations and foreign and domestic travel arrangements, screened and directed telephone calls, worked on special projects, basic project management skills.
Welcomed guests and clients by greeting them, in person or on the telephone; answering or directing inquiries.
Prepared Chronologies and Summaries of Medical Records.
Conserved Partner's time by reading, researching, and routing correspondence; drafting letters and documents, collecting and analyzing information; and initiating telecommunications.
Legal Assistant - Fernandez Friedman Haynes & Kohn PLLC, Louisville, Kentucky 11/2005 – 10/2008
Prepared, produced and processed a variety of documents including drafting federal and state inheritance and gift tax returns and estate planning documents. Made bank deposits/wrote checks for Guardianship accounts.
Transcribed dictation.
Switchboard relief - received visitors, answered phones and routed to the appropriate person.
Organized and maintain files/records on all matters assuring that files and materials were opened and closed according to guidelines.
Work with and serve as a backup for other assistants, as necessary, in support of team work.
Welcomed guests and clients by greeting them, in person or on the telephone; answered or directed inquiries.
Legal Assistant, GS-7/2 - Department of Justice, U. S. Attorney's Office, Louisville, Kentucky 8/2004 – 7/2005
Legal Assistant, GS-7/2, Department of Justice U. S. Attorney's Office, Anchorage, Alaska 10/2002 -4/2004
Examined, reviewed, prepared and processed a variety of technical legal documents and assisted in preparing routine and complex legal actions.
Verified citations and statutory references contained in legal documents. Transcribed dictation.
Established and maintained a variety of files assuring that files and materials were disposed of according to established guidelines.
Prepared and assembled statistics for reports of attorney cases and transmitted via computer system.
Obligated funds for litigation expenses.
Made travel arrangements for conferences and training seminars, and maintained attorney calendars.
Entered court proceedings and information into LIONS (an automated court tracking system).
Human Services Assistant, GS-4, Civilian Personnel Office, Fort Richardson, Alaska 3/2002 – 10/2002
Maintained employee files, gathered data or statistics from files, and maintained suspense register.
Processed personnel actions to ensure employees were paid. Verified veteran status and military experience by gathering evidence from military and other sources, and used applicable laws and regulations to make decisions of eligibility.
Responded to questions and provided information concerning employee benefits.
Ensured adequate supply of forms and office supplies were available.
Typed and prepared Official Personnel Folders, and entered data into the DCPDS, ARTS-Modern and Oracle.
Staff Assistant/Office Manager, Texas A&M, Employee Assistance Program, Fort Hood, Texas 8/1999 – 5/2001
Prepared reports, travel vouchers, various forms from Form Flow, and Workplace Violence and Drug & Alcohol training packets.
Maintained client files and confidential information.
Scheduled meetings and appointments, and maintained supervisor’s appointment book/calendar.
Selected employees for random drug testing.
Maintained reference library of regulations, policies, form letters, and client referral information. Ordered supplies, books, audio and videotapes for clients.
Scheduled viewing of video/audiotapes for clients. Provided information and referral assistance to clients.
Acted as a liaison with internal and external business units, civilians and military spouses/personnel.
Computer Lab Assistant, West Ford Hood, Texas (Part time) 7/1999 – 7/2000
Interacted with staff, parents and children/teens in the computer lab.
Instructed and supervised 6 to 10 children and teens in the correct usage/operation of the computer/keyboard and software games, etc.
Developed a calendar of events for the Computer Lab.
Trouble shot problems with the computers and/or printers.
Executive Assistant, County Judge Executive David L. Armstrong, Louisville, Kentucky 1/1992 – 5/1999
Interacted with state, local and government elected officials and their staff.
Conducted research, draft written summaries and presentations as needed.
Assisted the Director of Community Development with special projects, i.e. Black History Month, etc.
Gathered land records archives, plats, deeds, etc. from Property Valuation for acquisitions.
Performed tasks to support various projects, meetings and events.
Glenda M. Smith
1716 Terrell Mill Road #J01
Marietta, Georgia 30067
502-***-**** (C)
ac0qc8@r.postjobfree.com
REFERENCES
Hancy Jones, Esq.
1415 Sylvan Way
Louisville, KY 40205-2476
Email address: ac0qc8@r.postjobfree.com
Charlene Spencer
749 Huntington Park Dr.
Louisville, KY 40213-2470
Email address: ac0qc8@r.postjobfree.com
Donna Voyles
401 West Main Street #1807
Louisville, KY 40202
Email address: ac0qc8@r.postjobfree.com
Paulean Wooley
5427 Bighorn Pass, SW
Atlanta, GA 30349
Email address: ac0qc8@r.postjobfree.com
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