Document Control

Stefanie Polak

ac0l1a@r.postjobfree.com

Houston, TX area

EDUCATION

Texas A&M University - College Station, Texas

Bachelor of Science

PROFESSIONAL PROFILE

Experienced Quality Assurance Document Control Coordinator with a demonstrated history of working in the oil & energy industry. Skilled in Gas, Petroleum, Sales, Team Building, and Account Management. Strong administrative professional with a Bachelor of Science (B.S.) from Texas A&M University.

PROFESSIONAL EXPERIENCE

DOCUMENT CONTROL COORDINATOR Kinder Morgan (Team Management & Consulting, LLC.)

(12/2015-03/2017) Pasadena, TX

OIL & GAS / ENERGY / PIPELINE / LIQUID TERMINALS

Maintain document control systems, quality assurance, the flow and retrieval of scanned/electronic, hard-copied, complex and sensitive controlled documents, files and resource materials

Coordinate document control issues with contractors and inspectors (including analyzation of weld maps, weld logs, NDE reports, certifications, etc.)

Maintain and distribute project engineering drawings

Ensure documentation is systematically managed

Analyze and audit project folders

Store, manage and track company documents according to company procedures

Create & maintain logs to provide status of documentation

Attend daily Safety Quality Environmental (SQE) meetings

ENGINEERING & OPERATIONS ADMINISTRATOR Global Drilling Support, GDS International LLC

(03/2014-07/2015) Houston, TX

OIL & GAS / MANUFACTURING / TOP DRIVES

Engineering Change Request & Engineering Change Notice Coordinator

Create and maintain Document Control procedures and logging, part number creation

Assist project engineers in developing and maintaining project documentation including drawings, schematics, specifications

Refine the electronic files system and standard documents

Participate in GDS Safety and Quality programs, attend safety meetings, active Safety Committee Member

Create and maintain work orders in operations software, communicate policy and procedures to personnel, ensure shop hours are correctly coded

Maintain documents and files for all work orders, monitor hours for shop personnel

Perform in API audits and contribute to team efforts by accomplishing results where needed.

DOCUMENT CONTROL SPECIALIST / ADMINISTRATIVE ASST. ABB (Zerochaos, Inc.)

(08/2013-01/2014) Sugar Land, TX

OIL & GAS / POWER & AUTOMATION

Produce and maintain document control, the flow and retrieval of scanned/electronic, hard-copied, complex and sensitive, controlled documents, files and resource materials

Coordinate document control issues between client and contractor, ensure documentation is systematically managed

Maintain and order office supplies, coordinate meetings and provide general administrative client support for the Sadara Chemical Company Project

DOCUMENT CONTROL / ADMINISTRATIVE ASST. Weatherford (Kelly Services, Inc.)

(11/2011-6/2013) Houston, TX

OIL & GAS / CONSTRUCTION / FABRICATION / EPC

Maintain document control systems, the flow and retrieval of scanned/electronic, hard-copied, complex and sensitive, controlled documents, files and resource materials

Coordinate document control issues between client and subcontractors, ensure documentation is systematically managed, analyze & maintain P&ID’s & ISO’s for supporting check sheet documentation

Prepare project engineering dossiers, produce daily reports, store, manage and track company documents according to company procedures

Develop and maintain meeting minutes, maintain logs to provide status of documentation, inventory and order office supplies on the Marine Well Containment System Project

MATERIAL MGMT. TECHNICIAN II / PROJECT ADMIN. ASST. Fluor Corporation (TRS Staffing)

(1/2001-12/2001) Sugar Land, TX

ENGINEERING & CONSTRUCTION

Support of a Saudi Arabia International multi-contract client project - “United Jubail”

Procurement & material management, maintenance of Document Tracking Reports and Material Tracking Reports

Manage and maintain RFQ and PO numbering system

Create, log & maintain project slides, vendor files & document transmittals, addendums, letters & faxes to international and domestic clients/vendors

Maintain supplies & distribution of all correspondence & troubleshooting

Coordinate meetings, provide hospitality for all domestic & international clients &/or visitors, domestic & international relocation & travel arrangements, technical computer support, create & edit letters, memos, distributions & presentations

OFFICE MANAGER / ADMINISTRATIVE ASSISTANT ABB, Koch, Genesis Producing Co.

(1/2000-12/2000) Corpus Christi, TX

OIL & GAS

Temporary Assignments for: ABB Vetco Gray, Inc. - handle accounts payables and receivables, invoicing, purchase requisitions, purchase orders and fulfilled daily office requirements

Koch Pipeline - accounts payables, invoicing, maintain public awareness database, maintain and record documentation on reportable incidents & near misses, audits, meetings and investigations

Genesis Producing Company – Provide front office, administrative, clerical, personal assistant duties & handling of telephone calls

ACCOUNT EXECUTIVE CMS/Creative Marketing Services, Inc.

(1/1999-12/1999) Houston, TX

MARKETING & ADVERTISING / OIL & GAS

New account/business development through prospecting and cold calling

Account management

Attend weekly Houston Direct Marketing Association meetings and International Association of Business Consultants meetings

Provide complete range of business-to-business marketing, advertising and public relations services (brochures, web-sites, data sheets, presentations, media, etc.) for domestic and international markets

ACCOUNT EXECUTIVE / RECRUITER Omega Technical Corporation, Corestaff

(1/1998-12/1999) Houston, TX

RECRUITING / STAFFING

New account/business development by prospecting and cold calling using sales and marketing strategies

Account management

Recruit for technical, temporary and permanent positions such as engineers, designers, drafters, programmers, etc. for Omega Technical Corporation

Attend job and career fairs

Personally visit new and existing clients and their associates to recruit for temporary and permanent placement for secretaries, administrative assistants, clerks, etc. for Corestaff Services, Inc.

OFFICE MANAGER / ADMIN. ASST. TO THE PRESIDENT Genesis Producing Company

(1/1997–12/1998) Houston, TX

OIL & GAS

Provide exploration assistance for geologists to retrieve and locate oil well production files, translation of seismic data, logs & maps

In & outside of the office to provide personal assistant duties for the President.

Create and edit memos, letters, charts and reports

Professionally greet & welcome all customers and visitors, provide the same service for all incoming calls, transfers & messages

Coordinate & provide travel and meeting arrangements

COMPUTER EXPERIENCE

Microsoft Word Microsoft Excel Windows 7 E2

DocMastR Microsoft Outlook Firefox Adobe

ECM / EDMS Chrome Internet Explorer Lotus Notes

SKILLS

Able to establish and maintain professional relationships with all levels of personnel

Demonstrate solid time management and oral & written communication skills

Ability to work with minimal supervision once instruction has been communicated and approved

Ability to prioritize, multitask and troubleshoot.

Self-directed, highly motivated, detail-oriented, organized, dependable and trustworthy

Gather and expedite information from various parties and sources to produce an effective plan

Contact this candidate