Sign in

Manager, Executive, Organizational Development, Non-Profit

La Vergne, Tennessee, United States
May 31, 2017

Contact this candidate


Linda Brown

*** ********* ***** ● La Vergne, TN *7086 ● P: 615-***-**** ● E: Profile

Over 20 years’ work experience with the past 7 in higher education administration at Peabody’s department of Psychology & Human Development with increasing responsibilities. Active contributor to the team by mastering Vanderbilt systems, serving as peer mentor to Administrative Assistants, and as a liaison to other departments.

Professional Experience

Vanderbilt University, Biological Sciences – Administrative Manager 3/13/17 – Present PERSONNEL MANAGEMENT

• Manage, direct and advise office staff (2) including training/orientation

• Hiring of all new Employees, new staff application forms, working with HR

• Recruitment and serving as a liaison for our PI’s and HR Recruitment.

• (Posting position, sending candidate applications to faculty, requesting salary quotes, and processing new hire paperwork.)

• Recruits, hire and supervise Front desk Graduate Student: Assigns work,

• fills in when position is vacant or not present,

• Planning, monitoring, and appraising job results; resolve issues/problem to ensure quality of work

• Conduct annual performance reviews


• Responsible for all UG recruitment for TAs, RAs and Lab Assistants:

• Post positions in HireADore, coordinate interviews with Sr. Lecturers and Professors

• Process hiring paperwork, termination paper work, etc.

• Review and approve all biweekly e-Timesheets for staff and UG TAs.

• Posting all Requests for Postdoctoral Scholars and Complete hire paperwork for Post Docs once appointment letter are issued.

• Enter staff changes (terminations, salary changes, etc.) via EPAC or PAF,

• Vacation paid out, collect keys, pCards, etc.

• Work closely with the International office processing visa paperwork for International Postdocs and staff, visiting scholars, observers, etc. This includes H1-B applications, DS-2019 forms, placeholders, Glacier, etc.

• Communicating, implementing, interpreting and policies and procedures as appropriate BUDGETARY / FINANCIAL

• Independently manage budgetary responsibilities for department;

• Work closely with AO and grant manager in regards to expenditures on all grant centers.

• Oversee all expense allocations in CORES, Concur, eProcurement, 1180, etc., to insure charges are allowable, allocable and reasonable.

• Work with AO and Grant Manager on monthly financial reports to include projections and provide updates to faculty.

• Reconcile General ledgers each month to insure packing slips and all backup documentation is in center file, provide information to AO so that she can submit journal entries to correct errors

• Work closely with AO and Grant Manager in the monitoring and tracking all direct and indirect costs and insure they are in accordance with funding sources

• Process all Graduate student’s payments in accordance with Graduate Aid Budget

• Create and process all blanket orders, yearly maintenance contracts.

• Create all capital POs, submit POs for IT requests, etc.

• Delegate for all card holders, reviews all monthly expense reports and process travel for department with exception of graduate students.

• Complete check request for reimbursement to: paper graders, seminar speakers, vendors, etc. Vanderbilt University, Peabody Research Institute - Administrative Manager 11/7/16 – 3/10/17

• Participate in planning and budget preparations and communicating budget calendar and process

• Prepare ad hoc financial and budget reports

• Responsible for monthly ledger reconciliations

• Exercise judgment and prepare supporting or correcting documentation as deemed appropriate

• Prepare and manage expense reimbursements and related matters for visitors and PRI personnel

• Review and approve eTimesheets to ensure correct completion

• Working with AO to be back-up in her absence

• Participate in the implementation of changes and/or develop new policies, procedures and/or methods and present/distribute that information to staff

• Manage and maintain office space, meeting space, the inventory of furnishings, software, supplies and equipment and essential databases

• Assist with development of job descriptions for new or replacement staff

• Manage ordering and distribution of office supplies and materials; assist with special orders for the needs of particular projects

• Manage PRI confidentiality agreements and ensure compliance

• Assist with the planning, organization and promotion of PRI colloquia and special events

• Assist with PRI communication functions including website maintenance, flyers, news releases, distribution of research reports, internal newsletter, etc. Vanderbilt University, Psychology & Human Development - Administrative Assistant III 12/08 – 11/4/16

The Department of Psychology & Human Development consists of 63 faculty and staff and approximately 320 graduate and undergraduate students. Thorough knowledge of Vanderbilt systems: Business Objects, Concur, DMS, eDOG, ePAC, eProcurement, e-Timesheet, OneCard User, Privilege Management, Talent Central, Waldo.

• Provide Support to Administrative Officer by handling human resources operations: Recruitment, posting requisitions in Talent Central, interviewing, hiring new staff, student workers and processing terminations.

• Approve eTimesheets for staff and student workers,

• Process Graduate Students Stipends or PAF, Tuition and Health Insurance

• Submit effort allocations and salary changes, vacation payouts, through ePac, PAFs

• Review and Process Concur Expense Reports for travel and non-travel transactions

• Approve eProcurement purchases in accordance with Federal Guidelines for restricted cost centers.

• Oversee all expense allocations in Concur, eProcurement, insure charges are allowable, allocable and reasonable, in accordance with funding sources.

• Supervised two AA1 and Education Coordinator

• Oversee post award administration for grants and contracts

• Request center numbers for new grants/contracts,

• Progress report submissions, subcontract and review invoices, budget revisions, etc.

• Review effort allocations on all restricted cost centers

• Reconciled all cost center on monthly basis

State of Tennessee, Department of Education –Contract Coordinator, Tennessee's Early Intervention System 3/07– 12/08

• Manage and direct all administrative and business operations of the Department.

• Maintained thorough knowledge of State Dept. of Education policies & procedures and member of the Leadership Team. Attended Contract Coordinator monthly meetings.

• Submitted weekly Excel reports along with reviewing, analyzing & preparing invoices for reimbursement to contracted vendors in TEIDS.

• Trained and supervised Service Coordinator's entries into database system (TEIDS).

• Processed, entered & updated Newborn Hearing Notifications in TEIDS.

• General Office Management- ordered supplies; assisted with computer, telephone, copier & fax issues, and answered multi-line phone system.

Vanderbilt University, Tennessee’s Early Intervention System 09/95 – 3/07

• Maintained thorough knowledge of State Dept. of Education & Vanderbilt Medical Center policies and procedures to serve over 2,500 families in six counties

• Worked closely with Director to prepare, manage and report on yearly budget for entire program

• Managed distribution of all referrals to nineteen Service Coordinators throughout six counties.

• Reviewed, analyzed, & prepared invoices for reimbursement to 97 contracted providers in FileMaker Pro 7 & TEIDS.

• Resolved reimbursement issues with contracted providers, TEIS staff & families.

• Prepared & submitted State required reports (Targeted Case Management, Quarterly Case Report; Quantitative Data Report; Financial Reports; Child Count).

• Trained & assisted Service Coordinators & contracted vendors with FileMaker Pro 7 & TEIDS database issues.

• Entered service pages into FileMaker Pro 7 & TEIDS database.

• Processed, entered & updated Newborn Hearing Notifications in FileMaker Pro & TEIDS.

• General Office Management- ordered supplies; assisted with computer, telephone, copier & fax issues, and answered multi-line phone system.

• Prepared annual Federal Child Count Report

• Updated weekly quantitative reports in FileMaker Pro 7

• Printed & distributed weekly quantitative data and monthly active/closed case list

• Updated & distributed directories annually

• Take minutes at staff meetings

• Reserved meeting rooms & refreshments for various meetings

• Greeted visitors, assist on answering multi-line phone

• Prepared, opened & disseminated mail in secretary's absence

• Delivered mail to CDC & check requests to Pediatrics

• Assisted Program Coordinator and Data Coordinator as needed

• Ran errands for various office needs

Vanderbilt University, Institutional Review Board Secretary III 9/94 - 9/95

• Typed agendas and letters of decision for committee meetings

• Copied, mailed & filed committee letters

• Answered multi-line phone

• Ordered supplies, renewed publications

State of Tennessee, Treasury Department Administrative Secretary, Division of Claims Administration 3/93 - 8/94

• Operated Honeywell Bull system HDS5

• Prepared denial letters to claimants & appeal letters

• Prepared transfer & Tort Claim (claims for damages) files for Claims Commission

• Set up files for Employee Property Damage claims

• Answered main line

Tennessee Bureau of Investigation Secretary 9/91 - 2/93

• Typed documents for Special Investigation Unit and Criminal Investigation Unit Filed documents

• Answered multi-line telephone


Master of Business Administration

Bethel University, December 2009

Bachelor of Science in Management and Organizational Development Bethel College, May 2008

Completed: VPRAD Level I (Vanderbilt Program in Research and Administration) Interests

President, The Arc Rutherford County July 2014 – Present Board Member, The Arc TN September 2014 – Present

Advisory Council Member, Department of Intellectual & Developmental Disabilities October 2016 – Present Member, Vanderbilt Kennedy Center Community Advisory Council (CAC) September 2016 – Present Volunteer Advocacy Project (VAP), Vanderbilt Kennedy Center Completed November 2015 References Available Upon Request

Contact this candidate