OBJECTIVE
I am seeking an opportunity that will utilize my administrative and accounting abilities, as well as offer the opportunity to develop new skills that would allow me to become an integral part of the team.
SOFTWARE EXPERTISE
MS Office - Outlook, Word, Excel, PowerPoint, Access
QuickBooks Pro & Quicken
SharePoint
Oracle
Epicor
EMPLOYMENT
02/08/17 – 04/18/17 Flagel Huber Flagel – DOCUMENT CONTROL SPECIALIST (Temp)
Scanned documents and electronically filed into appropriate client's account
Delivery of mail, incoming tax returns, and other documentation
Maintained filing and office supplies
Receptionist responsibilities
11/08/16 – 12/30/16 Economy Linen – ACCOUNTING/ADMINISTRATIVE ASSISTANT (Temp)
Collected information to create various complex accounting reports utilizing several customized programs
Provided administrative support to the President of the company
Assisted accounting in filing payroll documents, invoices, paystubs, W2s, etc.
12/08/14 – 12/15/16 Heitz Legal Services - ADMINISTRATIVE ASSISTANT
Opened, read, routed mail and attached appropriate files to incoming correspondence
Scanned and copied correspondence or other printed materials
Filed documents at courthouse
Assisted attorney in closing files and shutting down his office
03/25/15 – 10/23/15 TAD PGS, Inc. @ Ball Aerospace – ADMINISTRATIVE ASSISTANT (Temp)
Supported SES Contracts & Supply Chain team managers and specialists
Scanned government contracts/subcontracts & filed electronically to client's naming convention
Assisted Supply Chain Manager and Subcontract managers in preparation of audits and proposals
Updated various databases with current vendor information derived from contracts and subcontracts
Logged detailed information pertaining to government property and its relocation or destruction
Verified vendor compliance to Ball Aerospace standards and contract/subcontract agreements
06/09/14 – 12/01/14 Joe Cooper Ford of Tulsa – PRODUCT SPECIALIST (Temp)
Obtained Ford certification on all vehicles
Direct car sales activities and provided after sale services
Updated CRM and effectively took care of relevant paperwork
Tracked inventory and incoming trades
04/04/14 – 05/12/14 Accountemps @ Cushman & Wakefield – PROPERTY ADMIN ASSISTANT (Temp)
Provided administrative support for the Property Manager
Accounts payables and receivables responsibilities
Coded invoices and submitted for payment
Tracked payroll and vacations for employees and engineers
Created work requests via BIG system and conveyed to responsible engineer
Created spreadsheets to track various employee responsibilities and accomplishments
Scanned, copied, filed, faxed, and emailed all documents and correspondence
12/16/13 – 01/21/14 Addison Group @ ABC Supply – ACCOUNTS PAYABLE (Temp)
Keyed invoices into AS-400 system
Researched address discrepancies and corrected in system
Ran accrual reports and distributed to appropriate managers
07/08/13 – 09/13/13 K-Force @ Civitas Media – SET ASIDE SPECIALIST (Temp)
Assisted accounting department with statement and invoice discrepancies for customers & advertisers
Corrected data and released ads for publishing
Processed new invoices
Reconciled customer accounts and collected past due balances
Liaison between sales reps and accounting management
Provided excellent customer service
10/17/12 – 02/15/13 Synergy @ Arrow Electronics – ADMINISTRATIVE ASSISTANT (Temp)
Calendar management for two Marketing directors; scheduled meetings for department employees
Coordinated flow of information
Collaborated with marketing employees to ensure timely meeting schedules
Enter expenses into I-Expense
Made travel arrangements
06/14/04 – 08/24/12 Heitz Legal Services - ADMINISTRATIVE ASSISTANT
Collaborated and communicated internally with clients
Opened, read, and routed incoming mail or other materials
Located and attached appropriate files to incoming correspondence
Calendar management; coordinated conferences and seminars
Accounts payables and receivables
Conducted internet searches and managed flow of relevant information internally and externally
Maintained confidential/sensitive matters & contacted involved parties to obtain information for filings
Created spreadsheets and managed databases
11/04/02 – 11/21/03 K&K Precision - OFFICE MANAGER (Temp)
Administrative assistant, Human Resources including benefits packages; Payroll; Receptionist
AP/AR and Payroll and employee time tracking against specific jobs
Customer & vendor account reconciliation and collections; buyer
Job bids, solicited quotes to customers and vendors, and coordinated shop orders and routers
Maintained QuickBooks records and updated Access database
Scheduled and monitored job progression and kept open communication with vendors and customers
06/11/01 – 06/28/02 CBRE - PROPERTY FACILITIES COORDINATOR (Temp)
Prepared memos, letters, reports and forms of a complex nature
Reviewed project plans to determine timeframes & procedures for accomplishing projects
Compiled bid packages and prepared summary of proposals to managers
Handled inquiries and initiated contact with vendors and customers
Worked closely with SBC bill payment center to ensure invoices were coded & submitted for payment
01/09/95 – 07/14/95 LEXIS- NEXIS - ADMINISTRATIVE ASSISTANT
Provided daily administrative & clerical support for 1 director, 3 Managers and 3
Created documentation, databases, and various communications
Print, fax, and file as needed; maintained office supplies and copier/fax machines
Coordinated meetings, office conferences, webinars, and group events
EDUCATION
Fortis College (Centerville, OH) – Associates Degree in Medical Assisting (4.0 GPA)