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Administrative Assistant Manager

Dayton, Ohio, United States
May 30, 2017

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I am seeking an opportunity that will utilize my administrative and accounting abilities, as well as offer the opportunity to develop new skills that would allow me to become an integral part of the team.


MS Office - Outlook, Word, Excel, PowerPoint, Access

QuickBooks Pro & Quicken





02/08/17 – 04/18/17 Flagel Huber Flagel – DOCUMENT CONTROL SPECIALIST (Temp)

Scanned documents and electronically filed into appropriate client's account

Delivery of mail, incoming tax returns, and other documentation

Maintained filing and office supplies

Receptionist responsibilities

11/08/16 – 12/30/16 Economy Linen – ACCOUNTING/ADMINISTRATIVE ASSISTANT (Temp)

Collected information to create various complex accounting reports utilizing several customized programs

Provided administrative support to the President of the company

Assisted accounting in filing payroll documents, invoices, paystubs, W2s, etc.

12/08/14 – 12/15/16 Heitz Legal Services - ADMINISTRATIVE ASSISTANT

Opened, read, routed mail and attached appropriate files to incoming correspondence

Scanned and copied correspondence or other printed materials

Filed documents at courthouse

Assisted attorney in closing files and shutting down his office

03/25/15 – 10/23/15 TAD PGS, Inc. @ Ball Aerospace – ADMINISTRATIVE ASSISTANT (Temp)

Supported SES Contracts & Supply Chain team managers and specialists

Scanned government contracts/subcontracts & filed electronically to client's naming convention

Assisted Supply Chain Manager and Subcontract managers in preparation of audits and proposals

Updated various databases with current vendor information derived from contracts and subcontracts

Logged detailed information pertaining to government property and its relocation or destruction

Verified vendor compliance to Ball Aerospace standards and contract/subcontract agreements

06/09/14 – 12/01/14 Joe Cooper Ford of Tulsa – PRODUCT SPECIALIST (Temp)

Obtained Ford certification on all vehicles

Direct car sales activities and provided after sale services

Updated CRM and effectively took care of relevant paperwork

Tracked inventory and incoming trades

04/04/14 – 05/12/14 Accountemps @ Cushman & Wakefield – PROPERTY ADMIN ASSISTANT (Temp)

Provided administrative support for the Property Manager

Accounts payables and receivables responsibilities

Coded invoices and submitted for payment

Tracked payroll and vacations for employees and engineers

Created work requests via BIG system and conveyed to responsible engineer

Created spreadsheets to track various employee responsibilities and accomplishments

Scanned, copied, filed, faxed, and emailed all documents and correspondence

12/16/13 – 01/21/14 Addison Group @ ABC Supply – ACCOUNTS PAYABLE (Temp)

Keyed invoices into AS-400 system

Researched address discrepancies and corrected in system

Ran accrual reports and distributed to appropriate managers

07/08/13 – 09/13/13 K-Force @ Civitas Media – SET ASIDE SPECIALIST (Temp)

Assisted accounting department with statement and invoice discrepancies for customers & advertisers

Corrected data and released ads for publishing

Processed new invoices

Reconciled customer accounts and collected past due balances

Liaison between sales reps and accounting management

Provided excellent customer service

10/17/12 – 02/15/13 Synergy @ Arrow Electronics – ADMINISTRATIVE ASSISTANT (Temp)

Calendar management for two Marketing directors; scheduled meetings for department employees

Coordinated flow of information

Collaborated with marketing employees to ensure timely meeting schedules

Enter expenses into I-Expense

Made travel arrangements

06/14/04 – 08/24/12 Heitz Legal Services - ADMINISTRATIVE ASSISTANT

Collaborated and communicated internally with clients

Opened, read, and routed incoming mail or other materials

Located and attached appropriate files to incoming correspondence

Calendar management; coordinated conferences and seminars

Accounts payables and receivables

Conducted internet searches and managed flow of relevant information internally and externally

Maintained confidential/sensitive matters & contacted involved parties to obtain information for filings

Created spreadsheets and managed databases

11/04/02 – 11/21/03 K&K Precision - OFFICE MANAGER (Temp)

Administrative assistant, Human Resources including benefits packages; Payroll; Receptionist

AP/AR and Payroll and employee time tracking against specific jobs

Customer & vendor account reconciliation and collections; buyer

Job bids, solicited quotes to customers and vendors, and coordinated shop orders and routers

Maintained QuickBooks records and updated Access database

Scheduled and monitored job progression and kept open communication with vendors and customers


Prepared memos, letters, reports and forms of a complex nature

Reviewed project plans to determine timeframes & procedures for accomplishing projects

Compiled bid packages and prepared summary of proposals to managers

Handled inquiries and initiated contact with vendors and customers

Worked closely with SBC bill payment center to ensure invoices were coded & submitted for payment


Provided daily administrative & clerical support for 1 director, 3 Managers and 3

Created documentation, databases, and various communications

Print, fax, and file as needed; maintained office supplies and copier/fax machines

Coordinated meetings, office conferences, webinars, and group events


Fortis College (Centerville, OH) – Associates Degree in Medical Assisting (4.0 GPA)

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