VIRGINIA L. MERIWETHER
***** ********* *****, *******, ** 77077
832-***-**** • ac0j2d@r.postjobfree.com
SKILLS: Effective at office management, meticulous with attention to detail, proficient in written and verbal communication, able to multitask, excellent at follow-through, adept at time management, and well experienced with Microsoft Word, Excel, Outlook, and PowerPoint
RICHLAND INVESTMENTS, INC. - Houston, TX (11/2015–03/2016 – this was a temporary assignment)
Office Manager and Receptionist
Assisted with details and actions involved with moving and setting up the office location
Answered and directed phone calls, greeted visitors, and maintained a tidy reception area
Processed and distributed mail, prepared outgoing mail, and prepared local and international courier documentation
Prepared bills for payment, reviewed and prepared checks for mailing, and assisted the accounting department as needed
Ordered office supplies, maintained office equipment such as copiers and postage meter, and maintained a clean kitchen area
SONANGOL HIDROCARBONETOS USA - Houston, TX (01/2012–07/2015 – until Houston office closure)
Executive Assistant and HR Assistant (07/2013–07/2015)
Provided assistance to the President and General Manager and the Executive and Finance Director (both C-Level Managers)
Provided personal assistance to the President and General Manager by making appointments and handling personal matters
Related to the office closure, negotiated to a highly satisfactory result, and executed the process of, the sale of office furniture and equipment, and closed/reconciled company accounts with vendors, insurance agents, and employee benefit plan agents
Drafted written communication and proofread other written documentation and communication for grammar and readability
Supervised and scheduled the Company Driver to take managers to meetings/appointments and to carry out other office errands
Made reservations for international and domestic travel, and monitored visas and I-94’s for all expat employees
Reviewed, updated, and covered with employees the Employee Handbook, Safety Manual, and Emergency Response Manual
Performed as Safety Coordinator by making monthly employee/office safety reviews and conducting quarterly PowerPoint presentations
Posted, monitored, and reported employee vacations and absences, and maintained/updated employee personal contact information
Reviewed and coordinated annual policy renewals for all employee benefit plans and vehicle insurances
Interviewed administrative job candidates, made recommendations, and indoctrinated new employees including HR personnel forms
Administrative Assistant (01/2012– 07/2013)
Provided backup assistance to Executive Assistant in her absence, or when needed, and provided administrative support to managers
Answered and directed phone calls, greeted visitors, set up audio/video in conference rooms, and arranged catering for meetings
Prepared local and international courier documentation, and logged daily incoming and outgoing mail and documents
Maintained office equipment, ordered office and kitchen supplies, and maintained a clean kitchen
GOLD BEACH FAMILY DENTAL - Gold Beach, OR (1998–2011)
Office Manager and Administrative Assistant
Performed administrative duties and provided personal assistance to the President/Owner in extremely busy dental office
Ensured the office operated in compliance with the Oregon Health Plan state policies and procedures
Processed and analyzed daily and monthly reports for results and reconciliation
Performed duties of Safety and HIPAA Coordinators including conducting monthly safety meetings and presentations with employees
Posted dental procedure codes, and submitted/followed-up with insurance claims
Posted accounts receivable payments, effectively handled collections, and made daily bank deposits
Reviewed accounts payable invoices and processed payments
Processed payroll and all personnel-related forms and documents
Supervised receptionist and provided secondary coverage
Interviewed job candidates, made recommendations, and indoctrinated new employees regarding office policy and procedures
JOHN B. RUSH, OD - Gold Beach, OR (1993–1998)
Administrative Assistant
Performed administrative duties for the President/Owner of five different companies
Typed correspondence and documentation for all five companies
Handled accounts payable processing for all five companies
Related to the company, RIM Marketing, designed and printed brochures and business cards for clients
Related to the company, Curry Eye Center, ordered optometric product inventory such as eyeglass frames, lenses and medical samples, assisted patients with selecting frames and lens options, instructed new contact lens patients with wearing procedures, made recall appointments, made minor adjustments to eyeglass frames for patients when needed, and provided backup to the receptionist