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Administrative Assistant Office

Houston, Texas, United States
May 30, 2017

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***** ********* *****, *******, ** 77077

832-***-**** •

SKILLS: Effective at office management, meticulous with attention to detail, proficient in written and verbal communication, able to multitask, excellent at follow-through, adept at time management, and well experienced with Microsoft Word, Excel, Outlook, and PowerPoint

RICHLAND INVESTMENTS, INC. - Houston, TX (11/2015–03/2016 – this was a temporary assignment)

Office Manager and Receptionist

Assisted with details and actions involved with moving and setting up the office location

Answered and directed phone calls, greeted visitors, and maintained a tidy reception area

Processed and distributed mail, prepared outgoing mail, and prepared local and international courier documentation

Prepared bills for payment, reviewed and prepared checks for mailing, and assisted the accounting department as needed

Ordered office supplies, maintained office equipment such as copiers and postage meter, and maintained a clean kitchen area

SONANGOL HIDROCARBONETOS USA - Houston, TX (01/2012–07/2015 – until Houston office closure)

Executive Assistant and HR Assistant (07/2013–07/2015)

Provided assistance to the President and General Manager and the Executive and Finance Director (both C-Level Managers)

Provided personal assistance to the President and General Manager by making appointments and handling personal matters

Related to the office closure, negotiated to a highly satisfactory result, and executed the process of, the sale of office furniture and equipment, and closed/reconciled company accounts with vendors, insurance agents, and employee benefit plan agents

Drafted written communication and proofread other written documentation and communication for grammar and readability

Supervised and scheduled the Company Driver to take managers to meetings/appointments and to carry out other office errands

Made reservations for international and domestic travel, and monitored visas and I-94’s for all expat employees

Reviewed, updated, and covered with employees the Employee Handbook, Safety Manual, and Emergency Response Manual

Performed as Safety Coordinator by making monthly employee/office safety reviews and conducting quarterly PowerPoint presentations

Posted, monitored, and reported employee vacations and absences, and maintained/updated employee personal contact information

Reviewed and coordinated annual policy renewals for all employee benefit plans and vehicle insurances

Interviewed administrative job candidates, made recommendations, and indoctrinated new employees including HR personnel forms

Administrative Assistant (01/2012– 07/2013)

Provided backup assistance to Executive Assistant in her absence, or when needed, and provided administrative support to managers

Answered and directed phone calls, greeted visitors, set up audio/video in conference rooms, and arranged catering for meetings

Prepared local and international courier documentation, and logged daily incoming and outgoing mail and documents

Maintained office equipment, ordered office and kitchen supplies, and maintained a clean kitchen

GOLD BEACH FAMILY DENTAL - Gold Beach, OR (1998–2011)

Office Manager and Administrative Assistant

Performed administrative duties and provided personal assistance to the President/Owner in extremely busy dental office

Ensured the office operated in compliance with the Oregon Health Plan state policies and procedures

Processed and analyzed daily and monthly reports for results and reconciliation

Performed duties of Safety and HIPAA Coordinators including conducting monthly safety meetings and presentations with employees

Posted dental procedure codes, and submitted/followed-up with insurance claims

Posted accounts receivable payments, effectively handled collections, and made daily bank deposits

Reviewed accounts payable invoices and processed payments

Processed payroll and all personnel-related forms and documents

Supervised receptionist and provided secondary coverage

Interviewed job candidates, made recommendations, and indoctrinated new employees regarding office policy and procedures

JOHN B. RUSH, OD - Gold Beach, OR (1993–1998)

Administrative Assistant

Performed administrative duties for the President/Owner of five different companies

Typed correspondence and documentation for all five companies

Handled accounts payable processing for all five companies

Related to the company, RIM Marketing, designed and printed brochures and business cards for clients

Related to the company, Curry Eye Center, ordered optometric product inventory such as eyeglass frames, lenses and medical samples, assisted patients with selecting frames and lens options, instructed new contact lens patients with wearing procedures, made recall appointments, made minor adjustments to eyeglass frames for patients when needed, and provided backup to the receptionist

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