Goal oriented and collaborative professional offering 15+ years of experience performing a variety of administrative support duties to senior executives/ managers, partners, associates, attorneys and paralegals while exhibiting confidentiality, discretion, tact, diplomacy, professionalism and compassion when dealing with management, clients, youth and employees. Therefore, aspire to obtain a new and challenging position that will make best use of my existing skills and further my career development.

KEY SKILLS

Executive Support: Experienced at providing thorough and skillful administrative support to senior executives. Also skilled at coordinating with various staff for operational support activities and assist to resolve day-to-day administrative and operational problems.

Dynamic Communication/ Interpersonal Skills: Excellent communicator, capable of developing and nurturing professional business relationships and delivering informative/ persuasive presentations with proficiency in English and Spanish languages.

Computer Skills: Technically proficient in MS Office (Word, Excel, PowerPoint, Outlook) and other software/ systems such as iManage, Softsolutions, CompareRite (red/black lining), DTE, Desksite, Elite Webview Expense, LegalKey Workflow, Deltaview (red/black lining), Interwoven document management, BIS Business Intake System, Styles, TOC, DM5 document management system, Kronos and Timeslips.

Administrative: Competent at coordinating and scheduling meetings, interviews, appointments, events and other similar activities which also include travel and lodging arrangements. Further adept to serve as a point person for management, executive level officers and corporate legal teams to ensure proper lines of communication and provide exceptional client support with a high degree of efficiency.

CORE COMPETENCIES

Advanced MS Word and Outlook

Diary Management

Team Building

Conference Coordination

Management Support

Strategic Planning/ Scheduling

Calendar Management

Document Retention/ Management

Conflict Resolution

Meeting Coordination

Client Relationship Management

Critical Decision Making

EDUCATION BACKGROUND

B.A. Psychology/ Undergraduate Courses; Nyack College, NYC Campus

Present

Advanced Training in Microsoft Office, Office Operations and Customer Service

EMPLOYMENT HISTORY

Executive Assistant CBS Corporation, New York June 2017 – Present

—Provide executive level support to the VP Sr. Counsel Corporate Securities, Legal and VP Counsel Employee Benefits

—Maintain inventory and office supplies; anticipate office needs; evaluate new office products; place and often expedite orders when necessary; ensure operation of office equipment, order maintenance when necessary.

—Assist in matters that are confidential, sensitive in nature, and require a high level of trust and professionalism.

—Manage calendar of Executives and develop short and long-range scheduling of events.

—Compose and revise legal and business documents, press releases and correspondence.

—Serves on the CBS Women’s Networking Group Steering Committee and Sub-Committees consisting of over 60- employees from all divisions within the company including: CBS News, CBS Interactive, Showtime, Simon & Schuster and more.

—Assists with the design, implement, and manage women focused diversity initiatives and events

Legal Secretary/ Assistant Gunderson Dettmer, New York Feb 2012 – May 2017

—Manage legal executive’s (partners, attorneys & paralegals) business correspondence, diary/ calendar management, travel arrangements, telephone calls and emails; responded to routine correspondence on their behalf.

—Received and screened visitors and telephone calls; responded to inquiries on a variety of matters such as the status of pending cases, administrative and court rules and appeal procedures.

—Mentored and trained administrative assistants

Legal Secretary Kramer Levin Naftalis & Frankel LLP, New York Jan 2009 – Jun 2011

—Handled daily administration of the office with roles involving answering phone calls, email correspondence, preparing engagement letters, receiving/ routing appropriate messages, etc. to maintain a good work environment.

—Composed and revised legal documents including letters, depositions and court filings.

—Organized travel arrangements (domestic and international), corporate agendas and itineraries.

—Provided dedicated client support through continuous client contact.

Legal Secretary to Labor, Bankruptcy and Corporate Associates Heller Ehrman LLP, New York Nov 2007 – Oct 2008

—Reported directly to the attorneys with broad ranged responsibilities that encompassed the timely and complex preparation of cases from discovery to trial phase.

—Performed daily administrative duties that involved scheduling conference calls, meetings, appointments and arrangement of travel.

—Served as Firm Newsletter Board member and contributed monthly professional/ recreational articles for staff.

—Prepared, revised and edited legal documents, reports, affidavit, subpoenas and other required documents.

—Planned company socials, happy hour and volunteer for the organization.

Legal / Executive Assistant to Litigation Partners Dewey & LeBoeuf, Washington, DC and New York Feb 2005 – Nov 2007

—Prepared simple to moderately complex legal documents, agreements, pleadings, court papers and correspondence.

—Managed Partners’/ Associates’ work schedule and sent reminders/ alerts informing about planned appointments/ meetings, travel itineraries including performing extensive political campaign work for Partner.

—Provided support to Attorneys in Entertainment, Litigation, Intellectual Property, Tax, Corporate, Real Estate and Employment Law.

Executive Assistant to Managing Partner & Labor Associates Krupin O’Brien, LLC, Washington, DC Jan 2004 – Feb 2005

—Coordinated multifaceted administrative office functions encompassing court calendar management, coordinating travel arrangements and scheduling of conference rooms for deposition proceedings.

—Prepared, revised and distributed legal/ correspondence documents for Employment Litigation Partner and associates.

—Performed computerized and law library research to obtain and gather case relevant data and materials.

ADDITIONAL EXPERIENCES

Period

Employer

Role

Sept 1995 – Dec 2000

New York City Board of Education, Bronx, NY

Paraprofessional/Student Mentor

Jun 1996 – Aug 1998

Family Services of Westchester, White Plains, NY

Respite Worker

Volunteer Experiences

2018-Present – CBS Cares/ Big Brothers and Sisters – Corporate Mentor to teenage high school student 2012-2017 – Gunderson Dettmer - Coordinate New York office’ Thanksgiving food and Christmas toy drives 2007-2008 – Heller Ehrman, New York – Assist with employee appreciation and philanthropic events

2008 - Campaign for Change, Jersey City, NJ - Campaign community support and voting coordination

1998 – Family Services of Westchester, White Plains, NY – Camp Viva Volunteer Counselor for HIV/AIDS Camp

Contact this candidate