JEANETTE SAIZ

***** ***** ***., #* ******, CA ***17

Phone: 310-***-**** E-mail: ac0idq@r.postjobfree.com

Education

University of Phoenix

Master of Management (MM) Degree, Bachelors of Science (BS) in Business Administration and Management

Experienced Professional

20+ Years’ Experience Property Mgmt ●Property Accountant ● Bookkeeper/Accounting ● Management

● Executive Assistant ● Personal Assistant

Results-driven management professional with 20+ years’ experience managing high-volume business operations. Thrives in a fast paced accelerated work environment. Excellent problem-solving skills and a strong orientation in planning and directing executive-level administrative affairs and rendering support to accomplished executives. Independent, imaginative and critical thinker with sound judgment and decision making competencies. Decisive, self-motivated, and outcome focused to succeed. PC proficient in Microsoft Office applications with extensive knowledge of system capabilities.

Microsoft Office Suite Yardi Professional 3.2 Yardi Enterprise Yardi Genesis 2

Professional Experience

CORE DEVELOPMENT GROUP, LLC, LOS ANGELES, CA

Executive Assistant/Project Coordinator/Accounting/Bookkeeper/Property Accountant (Contract)

Highlighted Achievements: 1/2017 to Present

•Responsible for scheduling and coordinating city inspections for newly acquired properties

•Maintain and manage communication with all vendors and banks

•Schedule and coordinate all projects for redevelopment

•Act as a liaison between the Principal and all vendors and business associates.

•Launching new software program by the name of Yardi Genesis 2 for company.

•Maintain bank relationships with representatives

•Prepare Financial Reports for Bank Reporting

•Prepare Bank Deposits

•Manage finances for company.

•Manage cash flow

•Oversee and process Accounts Payables and Accounts Receivables

•Process check batches and maintain cash flow

•Post monthly tenant statements

•Reconcile tenant ledgers and statements

•Reconcile Bank Account Statements

•Process Payroll for Company

APEX REALTY, INC., LOS ANGELES, CA

ROBERT GLUCKSTEIN ENTERPRISES, LOS ANGLES, CA

Executive Assistant/Personal Assistant/ Accounting/Bookkeeper

Highlighted Achievements: 7/2015 to 1/2017

•Managed multiple calendars for Principal of the company

•Scheduled personal and professional appointments for Principal of Company

•Maintained editing of multiple calendars for Principal of Company multiple times a day on a constant basis.

•Scheduled doctor appointments for Principal of Company and accompanied Principal to doctor appointments to take detailed notes and create a summary for files.

•Scheduled hospital testing for Principal of Company.

•Handled all personal ordering online for Principal of Company, while accounting for and maintaining of inventory as orders were delivered.

•Scheduled all home maintenance/home improvements for Principal of Company.

•Managed and Maintained all vendor, doctor, personal and professional relationships for Principal of the Company.

•Inspected all work for Principal’s home projects/improvements in progress and the finished product to ensure work was met with expected standards.

•Organized and Maintained Principal’s personal and professional records/documentation

•Responsible for scheduling Principal’s personal and professional meetings/luncheons

•Handled all written correspondence for Principal of the Company

•Proof read all correspondence to ensure accurate and flawless grammar and punctuation for various communications for Principal’s personal and business dealings.

•Managed adding and purging Outlook contacts

•Managed daily phone call log for Principal of Company

•Manage personal finances for Principal of the Company

•Manage cash flow for personal finances

•Oversee and process Accounts Payables and Accounts Receivables

•Process check batches and maintain cash flow

•Manage medical and dental insurance renewal

•Manage property insurance for portfolio

•Assist with CAM Reconciliations and CAM preparation

•Post monthly tenant statements

•Reconcile tenant ledgers and statements

•Reconcile ninety eight Monthly Bank Account Statements

•Assist Principal with calendaring personal schedule, manage three personal calendars, manage and schedule daily activities whether personal or business related

•Manage three different email accounts and email correspondence for all three accounts

•Schedule all daily appointments; personal and business

•Maintaining scheduling doctor visits, scheduling hospital tests and maintaining upkeep of records.

CENTERCAL PROPERTIES, LLC, EL SEGUNDO, CA

Executive Assistant /Property Accountant/Property Management Assistant 9/2014 to 1/2015

Highlighted Achievements:

•Direct support to VP of Properties, VP of Marketing and Asset Manager

•Worked closely with Lease Administration Department to maintain all Tenant Leases

•Updated Financial and Property Information on a weekly or monthly basis as needed

•Maintained Property Management contract approval requests for accuracy and route for signature as appropriate. Maintained up to date status of all contracts in process and communicated status with Property level staff

•Maintained certificates of insurance

•Utilized Timberline/Timberscan to run financial reports

•Reviewed monthly portfolio sales reports for accuracy and identify missing data

•Assisted with meeting planning and coordination for corporate marketing events

•Coded and processed all Accounts Receivables and Accounts Payables

•Set up new vendors with required information; including W-9, approved contracts and certificates of insurance

• Managed monthly sales reports from tenants and submitted completed reports

•Prepared and mailed tenant welcome letters for all new tenants

•Maintained tenant contact information; e-mail addresses, accounting, marketing and emergency contacts

EQUITY MANAGEMENT, MANHATTAN BEACH, CA 4/2007 to 4/2014

Property Management Accountant/ Bookkeeper/Executive Assistant

Hired as a trusted, right-hand assistant, supporting owner of a property management company with managing 1,000+ units spanning Orange County, Los Angeles County and the South Bay areas. Scope of responsibilities included handling a plethora of responsibilities. Duties and responsibilities included management of accounting department, bookkeeping/accounting, processing payroll, bank deposits for portfolio, bank reconciliations, cash flow management, Accounts Payable, Accounts Receivable, Collections

Highlighted Achievements:

Scheduled travel arrangements for CEO; booked flights, made hotel, rental car and restaurant reservation accommodations, scheduled all appointments and activities for scheduled events

Scheduled business and personal meetings for CEO

Paid personal bills for CEO

Maintained CEO’s personal calendar

Managed expenses and reimbursements for CEO

Compiled and processed weekly payroll for two separate entities, a Recovery Center and an Equity Management Company totaling 40+ employees

Handled confidential operating and financial information; maintained corporate records, expense reports, made deposits and balanced multiple checkbooks

Maintained General Ledger

Executed Bank Reconciliations at month end

Reviewed bills for discrepancies; initiated payment batches on the 1st, 10th and 20th of the month

Prepared property tax statements and audited expense reports for single family homes and apartment buildings

Managed special projects including: procuring vendors, managing owner’s personal finances and drafting declaration of rent increases

Oversaw month-end close

Processed Accounts Payables and Accounts Receivables

Evaluated and initiated appropriate improvements to internal accounting processes; ensuring that practices were conducive with the overall goals of the organization

Oversaw cash flow management and forecasting

Provided appropriate training for on-site managers and supervisors

Established and maintained relationships with banks and other financial institutions

Performed month-end closing duties

Monitored cash flow for each property

LAW OFFICES OF FRANK BARILLA & ASSOCIATES, SANTA ANA, CA 12/2001 to 3/2006

Office Manager

Organized and executed daily activities to include daily management of office and employees, maintained office and employees to ensure success in all areas, duties, and responsibilities, scheduling travel; and setting up hotel accommodations. Organized and verified attendance of associates and other managers, maintained office calendaring for court dates as well as personal calendars for attorneys’, Furnished expeditious responses to inquiries, handled all customer related issues, interviewed potential employees, typed correspondence, filed, maintained client information, routed phone calls, and tracked expenses.

Highlighted Achievements:

Managed daily activities of office and employees to ensure daily success

Managed calendaring for office and attorneys’ personal calendars

Interviewed candidates for potential employment with the company

Assisted in decision making for employee hire and termination

Compiled and processed reports to ensure proper monitoring of time off for employees

Handled confidential operating and financial information; maintained corporate records

Managed attorneys’ calendars

Responsible for maintaining employee relationships and problem solving

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