Shivangi Gajjar

Sr. Project Coordinator

**** * *** ******* **, Boise, ID 83716 M: 585-***-****; E: ac0g4q@r.postjobfree.com

Summary

9+ years of experience in business development, public Relations, project management, marketing with small businesses and sales divisions. Experienced in planning, resource and documentation management. Known for being responsible, organized, meticulous and stress-resistant.

Experience

Reltronics Technologies – Boise, ID

Sr. Project Coordinator - January 09 – Present

Representative Projects (2009 – Present)

IT Software as a Service Web based application:

Tracking and analyzing the requirements of the projects during all phases from start to end.

Primary point of communication between Customer, Operations and IT team.

Responsible for scheduling and documenting weekly status meetings for phase design and requirements reviews based on the project scope.

Responsible for directing change requests through the evaluation process: reviewing, monitoring, verifying, and closing all requests that are submitted during a project.

Conducted regular Change Management related trainings.

Assisted with the planning and support of User Acceptance Testing (UAT).

Coordinated all testing with end users prior to production.

Ensured release plans are aligned with Change Schedule.

Prepared and published launch materials, presentations, data sheets, formal release notifications and user manuals to assure timely deployment of the scheduled production version.

Web based document management system (DMS) for worldwide medical device regulations. (Regal Intel)

Researching on current regulations and compliance documents from more than 100 countries and organizations on medical devices. Providing the updates from the team to senior regulatory specialists and executives. Accustomed with medical terminology, and the ability to apply it to the assessment, interpretation, and processing of medical data.

Designing various welcome programs to encourage customers to sign up for additional accounts.

Ensured that local and international websites for regulation changes were monitored and updates regularly distributed to key stakeholders.

Experienced in advertising and posting current regulation changes and marketing on social media network.

Provided web training to the clients on the usability of the DMS.

Records management software application developed to track patient records at Nebraska Heart Institute.

Managed deliverables, release notes, resource calendars, and expense reports.

Used project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures

Effectively and accurately communicated relevant project information to the client and project team.

Ensured clients’ needs are met in a timely and cost effective manner.

Prepared substantial completion certificates and ensure all required project close out documents are obtained.

Kept the Project Manager Office and others informed about project status and issues that may impact client relation.

Reviewed, validated test cases for software applications and conducted proof of concept (POC) with software engineers.

RFID based Hardware/Software Asset Tracking system.

Provided web-based/onsite training to clients, personnel and business partners on software installation, configuration, and support functions.

Responsible for creating and maintaining technical documentations such as Software requirements specifications (SRS), Network diagrams, Swim lane and dataflow diagrams.

Managed Return Material Authorization (RMA’s) to ensure the timely repair and reissue of test equipment.

Created and maintained comprehensive project documentation such as internal/customer release notes, user manuals.

Closed projects and documentation, passed the project deliverables to operations.

Business Development Assistant - December 07 to December 09

Experienced in digital marketing.

Writing technical description for Request of proposals.

Coordinated news releases, articles, newsletters, brochures, radio/television presentations and other marketing and public relation materials for conferences.

Represented companies in several trade shows.

Assisting the manager in drafting and issuance of project proposals, RFQ’s, tenders, budgets, cash flows and preliminary schedules.

Follow up on invoicing.

EMA-EDA Automation – Rochester, NY

Jr. Development Engineer - December 06 - March 07

Researched, evaluated, and verified various components and products for RoHS compliance status.

Maintained OrCAD Active parts database by collecting parametric information, material declaration and symbol creation using OrCAD CIS Capture.

Developed EMA database based on strategy regarding RoHS solutions of various manufacturers and also validated various electronic components for clients. Experience in creating Bill of Materials (BOM’s).

Education

Master of Science – Telecommunications Engineering Management

Rochester Institute of Technology (RIT) - 2005 - 2007

Bachelor of Engineering - Instrumentation and Control

AITS - 2000 - 2004

Skills

Strong organizational skills including attention to detail and multitasking skills

Excellent written and verbal communication skills

Intermediate to advance in Microsoft Office Suite (i.e. PowerPoint, Excel)

Hard Working and Dedicated

Ability of work independently.

References

Available upon request.

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