CLARIZAMEY GIORDANI

**** ******** ***** *****, ******* Branch, GA 30542 718-***-**** ac0fpj@r.postjobfree.com SUMMARY OF QUALIFICATIONS

A highly organized and detail-oriented Executive Assistant with over 15 years of experience providing thorough and skillful administrative support to CEO, Managing Partners and other top executives.

Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle office tasks.

MOSER TABOADA July 2015 – Present

Executive Assistant to Managing Partner & Executives Shrewsbury, NJ

Complete a broad variety of administrative tasks for the Managing Partner (MP) including: managing an extremely active calendar of appointments and meetings; creating PowerPoint presentations; handling expense reports and visa/passport requirements; arranging complex and extensive domestic/international travel arrangements, agendas and compiling documents for travel-related meetings and consistent travel itinerary portfolios for reference.

Manage contacts using Outlook to conduct up-to-date database entry; maintain strict confidentiality with sensitive information, financial documents, records, policies, procedures and personal matters.

Work closely and effectively with the MP to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

Accurately track expenses for MP by managing credit cards and receipts; process and submit receipts accurately and on schedule; handle all conference registrations and membership renewals.

Plan, coordinate and ensure the MP’s schedule is followed and respected; administer and prioritize incoming emails and mail; schedule meetings, conference calls, videoconferences and webinars.

Prepare and draft correspondence and emails on behalf of MP; take notes and distribute meeting minutes, agendas and meeting packages.

Develop and maintain alert system for upcoming deadlines on incoming requests, projects, and events.

Provide assistance to office manager with recruitment efforts, staff meetings, new hire orientations and presentations.

Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion.

Create and design invites, pamphlets, brochures, banners, signs, logos, and graphics; handle the responsibilities of working with print shops to create and produce all materials. MIRO CONSULTING, INC. October 2013 – July 2015

Executive Assistant to CEO and Sales Vice President Woodbridge, NJ

Provided administrative and business support to the CEO and other members of the executive team.

Managed CEO’s emails, personal and professional calendar – plan and schedule meetings, teleconferences and travel.

Represented the CEO by welcoming visitors, reviewing correspondence, arranging company events and other company functions, answering questions and meeting requests.

Conducted extensive Internet research on competitors and potential acquisitions, reporting findings to CEO.

Arranged travel (international and domestic trips), meetings by developing itineraries and agendas, booking other transportation, arranging lodging and meeting accommodations.

Prepare for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units.

Worked closely with executive team to organize schedules and agendas for executive meetings.

Handled sensitive and confidential information with discretion.

Assisted with recruitment efforts, coordinate interviewing and recruitment of staff and sales representatives. JENNER & BLOCK, LLP February 2013 – October 2013

Executive Administrative Assistant New York, NY

Assisted Managing Partner and Office Administrator.

Managed dynamic complex calendars. Scheduled and coordinated travel arrangements, both domestic and international.

Updated documents using advanced Word functions (Styles, TOA, TOC, Cross-Referencing, Track Changes).

Composed, screened/sent all emails, manage files and mail, and handled confidential matters.

Drafted and revised legal documents and prepared expense reports.

Took care of visitors and potential clients, distributed mail and emails, answer and initiated phone calls.

Assisted with the development new policies and procedures to improve quality, control, and efficiency of the company.

HUGHES HUBBARD & REED, LLP September 2007 – February 2013 Executive Assistant Jersey City, NJ

Provided high-level administrative support to the Chief Operating Officer, Managing Partner, and two Associates.

Performed day-to-day administration duties such as maintaining sensitive files, answering and directing incoming phone calls as appropriate, composing emails, creating documents and presentations, and assisting with paralegal tasks.

Managed calendars, scheduled meetings, arranged travel, and processed all travel expense reports and expenditures for reimbursement.

Created and edited presentations, documents and reports for the COO as required.

Prepared and drafted memos, letters, financial statements and legal documents.

Followed through on timely and accurate month-end closings and financial reporting activities.

Maintained strict confidentiality of all company, personnel and research matters.

Managed administrative aspects of client/matter intake including conflict checks, preparation of new client/matter memo(s), engagement letters and communicated client billing standards and requirements to appropriate individuals in the legal billing department.

Input of heavy time entry utilizing and performed heavy Dictaphone transcription.

Performed heavy filing, scanning and copying and prepare monthly expense reports and bills.

Handled petty cash, keep record of costs and prepare check requisitions.

Responsible for ordering office supplies and meals/refreshments for meetings.

Advised building maintenance for the need of repairs or maintenance.

Handled all office postal/parcel needs, open, sort and distribute incoming correspondence. PRYOR CASHMAN LLP July 2006 - August 2007

Executive Legal Assistant New York, NY

Provided secretarial and administrative support to the Managing Partner and three associates.

Maintained a meticulous updated calendar. Coordinated and processed monthly client billing.

Prepared conflict check reports and opened new client matters. Maintained files and lists of contacts.

Transcribed legal documents, correspondence, reports, minutes and memos.

Maintained timesheets and entered attorney’s time in Elite Enterprise. Regularly handled critical and confidential matters/documents.

Booked all travel arrangements and monitored current partner’s flights to limit travel issues. NOWELL AMOROSO KLEIN & BIERMAN, P.A. February 2005 – July 2006 Administrative Assistant Hackensack, NJ

Assisted one partner and two associates (corporate, litigation, labor and employment).

Scheduled depositions, conference calls, meetings, and travel arrangements.

Organized/maintained daily calendar, appointment schedule, and opened/distributed mail.

Drafted and prepared correspondences, memos, articles, notices, and other legal documents. LAW OFFICE OF KENNETH J. SLOMIENSKI March 2000 - August 2004 Executive Legal Secretary Wallington, NJ

EDUCATION:

Bachelor of Science Degree West Paterson, NJ

Business Administration Management, Berkeley

College

COMPUTER SKILLS:

Microsoft Word, Excel, PowerPoint, Outlook, Word Perfect, Email, Internet Research, Elite Enterprise, Webview Time Entry, Time Matters, I-Manage, FileSite, LexisNexis, Pace Law, BigHand, Workshare Compare, AccuRoute, Legal Key, Adobe Acrobat, MailChimp, DisccoverOrg, Data.com, Skype, CPI Law, WIPO, SurveyMonkey, FedEx, Doodle

LANGUAGES: Fluent in English and Spanish.

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