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Executive Assistant Manager

Location:
Kings County, New York, United States
Posted:
May 20, 2017
Email:
ac0enl@r.postjobfree.com

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CHARLENE BARKER

Brooklyn, NY ***** C: (718) ***-**** Email: ac0enl@r.postjobfree.com

SUMMARY

Dedicated, motivated and experienced Executive Assistant who supports C-level executives and high level teams. An Executive Assistant who excels at being resourceful, proactive, with excellent communication skills, and a team player. Seeking a challenging position where my impeccable skills, professionalism and solid work ethic will contribute to the betterment of your organization.

PROFESSIONAL EXPERIENCE

ERNST & YOUNG LLP, 77 Water Street, New York, NY 2017

Executive Assistant (Feb 13th to April 21st]

Temp assignment with Ernst & Young’s downtown office

Provided assistance during tax season and coverage for executive assistant on medical leave

Assisted with assorted tax transition letters for individuals, partnerships, trusts and S-Corps

Provided assistance with foundation / payroll / jurisdiction letters, certified and other mailings

Supported staff of 25 and provided administrative assistance/general office upkeep

Scheduled boardroom and other internal meetings

Processed incoming and outgoing deliveries

ERNST & YOUNG LLP, 5 Times Square, New York, NY 2001 – 2017

Executive Assistant (2009-2017)

Support the Business Support Center, Business Development Desk, Tax Desk, and Advisory Groups

Covered executive assistant duties for various partners, associate directors and senior managers upon request

Managed calendar, travel, booking space and expenses for 25+ on a weekly basis

Assisted onsite and offsite with events, seminars, roundtables and forums

Researched information on current and prospective companies via E&Y databases, Google, LinkedIn

Assisted in preparing Excel reports and spreadsheets, plus PowerPoint presentations

Assisted with transition letters, certified and other mailings during tax season

Took notes / minutes during HR support meetings

Worked collaboratively with other Business Support Center executive assistants

Executive Assistant to 4 Partners / Insurance Tax Group (08/2003 – 12/2008)

Covered assorted executive assistant duties for 4 partners and a team of 12

Back-up assistance to senior partner’s executive assistant

Office Manager (01/2001 – 07/2003)

Supported staff of 20 and provided primary office upkeep at 55 Broad Street

Provided visiting partners administrative assistance on weekly basis

Scheduled large conference room and other internal meetings

JER HUDSON HOUSING CAPITAL, New York, NY 07/1998 – 01/2001

Executive Assistant/Office Manager

Supported staff of 15 and provided administrative assistance/general office upkeep

Provided bookkeeping support for JERs CT office

Back-up coverage for JER Partners and Z Real Estate

Assistance with contact management database (ACT)

CB RICHARD ELLIS, New York, NY 08/1996 – 07/1998

Executive Assistant

Primary duties included executive assistant and administrative support to staff of 15

Provided administrative assistance to the office manager

Scheduled boardroom and other internal meetings

Assisted in heavy phone and switchboard support; processed incoming deliveries

WORLD COLOR PRESS, New York, NY 05/1990 – 06/1996

Administrative Assistant/Receptionist

Primary duties included extensive administrative support to 4 sales personnel

Maintained phone support/coverage on heavy switchboard

Provided backup coverage for partners

Assisted HR staff with special projects

SKILLS

Licensed Notary Public of NY [1999]

EY ESS Administrative Certification [2014]

Microsoft Word, Excel, PowerPoint and Outlook / Lotus Notes / CRM InterAction

Meeting Support / Organization / Filing

Handled complex travel itineraries

EDUCATION

Fox Lane High School [Bedford, NY] … Secretarial Science & Art History



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