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Administrative Assistant Microsoft Office

Location:
Washington, District of Columbia, United States
Posted:
May 20, 2017

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ALETHA BARRINGTON

**** **** *****, **, **********, DC 20020

(202) ***-**** (c)

ac0ekt@r.postjobfree.com

PROFESSIONAL EXPERIENCE

GOVERNMENT CONTRACT/TEMPORARY EMPLOYMENT

DISTRICT OF COLUMBIA PUBLIC SCHOOL-HUMAN RESOURCES, Washington, DC July 2016 – Present

Document Manager- OFC OF HUMAN CAPITAL/OFC OF TALENT AND CULTURE- (40 hours)

Manage Official personnel files and placed in the designated areas for filing, also as the Record Specialist, review, validate and SharePoint files, then tagged files for process completion.

U.S. SECURITIES & EXCHANGE COMMISSION,Washington, DC August 2015 – February 2016

Administrative Assistant – OFC OF COMPLIANCE INSPECTION AND EXAMINATION (OCIE) - (40 hours)

Implement the use of Microsoft Office Professional Suite, utilizing the Commission’s Electronic Data Gathering Analysis, Retrieval system (EDGAR); the Financial Industry Regulatory

Authority system (FINRA); Central Registration Depository (Web-CRD); and the Investment Adviser Registration Depository electronic filing system (IARD)

Receive, review, precondition, record and disseminate electronic filings.

Updating and tracking Broker-Dealer, company, date, and other filings in the Edgar Access Database that aided in developing and implementing to track outgoing filings to the contactors for scanning on Securities Exchange Commission (SEC) public website.

Ability to communicate orally with internal staff and upper management.

Work with Research Specialist Examiners in preparing, distribution, and mailing of orders granting registration for Investment Advisors, Broker-Dealers, Transfer Agents, and Municipal Securities Dealers and Government Securities Dealers in accordance with the federal securities laws governing registration and disclosure requirements. Answer main phone line to assist customers with questions and concerns regarding regulatory forms filed with the Registrations Branch. Submit 1750 requests to Facilities from OCIE quarterly for examination staff. Operates office equipment and completes administrative office work, additional duties may also include some data entry

BWGI ASSOCIATES/CARPENTRY SERVICES LLC, Washington, DC June 2013 – August 2015

Office Manager/PART-TIME - (40 hours)

Consulted with the CEO on his personal calendar and/or event calendar, scheduled meetings, and use initiative to reschedule appointments. Type and proofread documents, e.g., memoranda, correspondence, reports, prepare and process travel orders, vouchers and make national/international travel reservations. Prepare costs/repair invoices, for usage of the company’s motor vehicle, also drive and maintained the motor vehicle in a safe operating condition. Develop and record correspondence in tracking control system to transfer documents. Prepare variety of documents such as official correspondence, internal memoranda, charts, and graphs, e.g., using different office automation systems.

Windows 2013

Excel - spreadsheets,

Microsoft Publisher

Outlook - Electronic mail.

Payroll system

ALETHA BARRINGTON CONTINUE PAGE 2

GOVERNMENT CONTRACT/TEMPORARY EMPLOYMENT

Launch correspondence from rough documents and handwritten drafts, recommends changes, and corrects grammar for spelling and accuracy. Process incoming and outgoing mail for office distribution, answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Administer paychecks to employees. Support maintenance of office computer equipment also order and purchase goods or services for the office and possess written, oral and interpersonal communication skills. Independently managed all the tasks in an office environment with priorities in the absence of the CEO.

CONSUMER FINANCIAL PROTECTION BUREAU/EXTERNAL AFFAIRS, Washington, DC October 2012 - February 2013

Administrative Assistant - (40 hours)

Managed meetings and event calendars and confirmed appointments for clients, customers, or supervisors using Outlook. Ordered and dispensed supplies. Set-up conferences, meetings, or travel reservations for office personnel. Operated office equipment such as fax machines, copiers, scanners, Phone systems, and other equipment, responded to telephone inquiries and directed calls to appropriate parties in an professional manner and responded to the Invitation Open Press Mailbox thru the Agency intranet and also used PowerPoint to create Presentations for the weekly Newsletter. Made travel reservations for office personnel. Mailed newsletters, promotional material, and brochures to the public.

Facilitated in creating the Consumer Financial Protection Bureau weekly Newsletter using PowerPoint retrieving information from internet databases.

Read publications and take action to directives.

DEPARTMENT OF TRANSPORTATION, Washington, DC October 2010 - September 2012

Administrative Assistant - (OFC OF INTERNATIONAL TRANSPORTATION & TRADE) (40 hours)

Provided administration, logistical communication, and documentation support to the Agency’s team. Answered phone calls and directed calls to appropriate parties and take accurate messages. Filed, tracked, retrieved corporate documents using the Correspondence Control Management System. Duplicating, scanning, using Microsoft SharePoint, and internet databases to retrieve information for Diplomatic member’s biographies. Made travel arrangements for Executives, and produced itineraries and coordinating catering for luncheons, committee board, and other meetings. Assemble briefing books for the Assistant Secretary, Deputy Assistant Secretary and other top level Executives meetings and travel. Greeting and directing visitors in a professional manner. Managed staff out-of-the-office calendar and planning notices of reoccurring events. Contributed in the SAFE SKIES FOR SOUTH AFRICA program, exercised Gov-Trip for travel authorizations, arranged for passports, and prepared Visa's application, packaged, shipped, received and billed expensive gifts for Diplomatic members. Entered Procurement Requisitions, Amendments, Interagency Agreements and Requisition for Modification for funding through PRISM (financial database management tool), and obtained prices for available goods. Ensured approval for procurement orders. Made recommendations for changes to the programs to ensure goals and objectives are met. After preparing correspondence, checked grammar, punctuation, spelling for clarity. Edit text and merged documents using Microsoft Office. Arraigned for Diplomatic International Protocol meetings. Acted as liaison within Department with IT staff. Covered the front office of the Secretary and Assistant Secretary when needed. Supported the Program Assistants; accompany all Senior International Transportation Specialist's (5) with all Delegate meetings.

Prepare materials needed by the Directors for conferences, or meetings.

Accommodate workload needs.

Utilized Microsoft Office suite and Adobe Acrobat Professional.

ALETHA BARRINGTON CONTINUE PAGE 3

GOVERNMENT CONTRACT EMPLOYMENT

DEPARTMENT OF AGRICULTURE, Washington, DC June 2008 - July 2010

Administrative Assistant - (CYBER SECURITY) (40 hours)

Executed administrative support to the Associate Chief Information Officer (ACIO) for Cyber Privacy Policy and Oversight Team (CPPO), which consists of 1 Senior Executive, 1 Deputy Associate, 1 GS-15, 7 GS-14's, 2 GS-12's.as well as with consultants, to coordinate a variety of complex executive meetings by reserving conference rooms/space. Answered Cyber Security questions and inquiries pertaining to Personal Identifiable Information (PII) usage within the United State Department of Agriculture utilizing the Freedom of Information Act law (FOIA). Reported major incidents, and exchanged critical cyber security information with partners around the world within the United States Computer Emergency Readiness Team (US-CERT). Collaborated with the preparation of complaints by receiving and reviewing them to determine incidents; requesting additional information as needed. Responsible for the compilation of the monthly Certification and Accreditation Reports (C&A) for review by the ACIO. Provided Weekly Activity Reports and also entered

time and attendance data into Web T&A system. Assisted in the preparation and edits of technical and non-technical documents (draft and final) to include correspondence, reports, records, financial documents, and visual presentations from existing drafts, notes, or oral instructions. Conducted internet research for materials and meetings. Drafted reply letters to inquiries not requiring technical knowledge or research and participated in logistical support for events and ceremonies planning’s with the team. Established control records on incoming and outgoing correspondence and actions documents, performed filing, faxing, and other administrative duties daily.

Worked independently on projects.

Assist with travel arrangements for staff.

Ability to communicate in email or writing

DEPARTMENT OF TRANSPORTATION, Washington, DC February 2007 - June 2008

Administrative Assistant - (FAA) (40 hours)

Maintained the Air Traffic Organization en-route with Facility Planning Management (ATO-E FPM) division manager's appointment schedule and Agency’s group personnel calendar. Coordinated conference room reservations and bridge lines for customers and teleconference meetings. Supported the Agency in their travel authorizations and vouchers utilizing Gov-Trip travel management. Applied Access to track and record budget information into database management system. Established control records on incoming and outgoing correspondence and actions documents, followed up on work in progress to ensure timely action.

TEMPORARY EMPLOYMENT

BOARD OF GOVERNORS OF THE FEDERAL RESERVE SYSTEM, Washington, DC August 2006 - February 2007

Staff Assistant - (40 hours)

Keep up the Office of Visitor Services Center front desk. Retrieved visitors Personal Identifiable Information for visits, input the registration of visitor’s confidential information in the Board's visitor registration security system. Participated with the Federal Reserve tours, swearing-in’s, board meetings, conferences, and events. Exposed to various Political audiences with ability to communicate clear and concise information consistent with tours or meetings. Prepared name badges, table name cards, e.g., for meetings. Researched and obtained information from the internet for office projects. Complete office correspondence for signature, and provided phone coverage.

ALETHA BARRINGTON CONTINUE PAGE 3

HIRE ONE TEMPORARY AGENCY, Washington, DC April 2006 - August 2006

Contracts Assistant (40 hours)

DEPARTMENT OF INTERIOR/BUREAU OF RECLAMATION, Washington, DC August 2005 - February 2006

Administrative Specialist (40 hours)

GENERAL SERVICES ADMINISTRATION, Washington, DC May 2003 - August 2005

Administrative Staff Assistant (40 hours)

EDUCATION/PROFESSIONAL DEVELOPMENT

STRAYER UNIVERSITY, Washington, DC - Associates of Business Administration

Participate in DC Department of Human Resources Job Circle

Training in Multi-cultural International Diplomatic Protocol

Training in PRISM - Comprehensive Database Management Tool

Windows 2013, Microsoft Office, SharePoint, Gov-Trip, Outlook

US Citizen, Security Clearance Non Sensitive EQIP

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