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Manager Office

Baltimore, Maryland, United States
May 19, 2017

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Phyllis Warner

**** ******* ******, *********, ** 21215

Home: 410-***-****


Accounts Payable Professional with over 20 years of experience that offers a strong work ethic with a proven track record. Complete tasks with accuracy and efficiently in a timely manner. Precise and detail oriented with extensive bookkeeping and clerical knowledge.


Bookkeeping • Deposit Checks

• Accounting Operations • Log Company Checks

• Input Invoices • Payroll

• Order Processing

• Input Purchase Orders

• Generate Account Numbers

• Handle Inquires for Invoices


Accounting Skills

• Proficient in Microsoft Office, Excel ADP, Paychex, Global Payment Systems and Fund EZ, Accounting Software


February 2015 to February 2017

Baltimore Healthy Start, Inc. – Baltimore, MD

Office Manager

• Answer phones and transfer calls to the appropriate employee.

• Greet visitors and clients and direct them to appropriate destinations.

• Accept and sign for packages and mail distribution.

• Maintain and replenish an adequate inventory of office supplies.

• Monitor the use of supplies and equipment.

• Oversee donations from individuals, foundation, philanthropists, agencies, corporations, etc. for necessities for client population.

• Track donated items on log sheet, documenting date and receipt of item.

• Provide education materials for clients.

• Complete purchase orders for items purchased for program use and submit PO to payroll for processing.

• Maintain an office filing system and procedures to track purchase orders and receipt of ordered supplies and materials.

• Assist Facility Manager with coordinating building and maintenance repairs.

• Perform/Assist in any other duties that add to the success of the Program.

• Provide support and assistance to CEO, COO & HR Dept. as needed.

December 2014 to February 2015

Baltimore Healthy Start, Inc. – Baltimore, MD

Clients Records Coordinator

• Ensures the security and confidentiality of client data medical records and records management as required by Healthy Start and HIPAA polices.

• Collects and enters clients’ demographic data from each Case Management team, to include assigned NHA case number.

• Ensures complete (100%) accuracy of all data entered and assembles clients as needed.

• Ensures accurate filing for each case.

• Retrieve client records from designated area for review, recording and /or auditing purposes and inventory.

• Completes any data-entry related assignment as required that adds success to the Program.

• Relieves the office Manager from the Receptionist desk for lunch.

July 2006 to December 2014

Baltimore Healthy Start, Inc. – Baltimore, MD

Jr. Accountant

Maintains disbursement, answer phones, direct calls; receive mail payments, deposits and petty cash, daily input open invoices in accounting system, purchase orders, vendors and inventory. Maintains all keys to open and close facility. Maintain postage meter, copier and fax machine. Prepares payroll and distribute payroll bi-weekly. Perform additional duties as deemed necessary by Chief Executive and Chief Finance Officer.

October 2005 to June 2006

Greater Homewood Community Corp., Inc. – Baltimore, MD

Administrative Assistant

Change computer backup tape, answer phone, direct calls, and greet visitor in a professional manner. Perform general office duties such as distribute mail, file, and copy and accept deliveries. Maintain postage meter, copier and fax machine, create/design forms. Maintain inventory of general office supplies and distribute supplies. Maintain calendars of activities/meeting such as organization, mini-van for employee, and employee time sheet and leave time. Maintain volunteer and in-kind donation report from staff & Vista’s. Assist with trouble shooting computer and printer problem. Maintain petty cash, account payable and vendor files, contact staff and board members information. Prepare monthly executive and board package. Other duties as requested by the Director of Administration & Finance and Chief Executive Director.

June 2001 to October 2005

Center for Poverty Solutions, Inc. – Baltimore, MD

Accounting Clerk

Match all invoices to purchase orders for posting payments information: receive all mail and in-house payments for deposit to various bank accounts and reconcile bank accounts. Maintain petty cash and account payable, vendor files. Daily input of accounts payable: using MIP software. Receive completed day sheets for billing clerk for preparation of cash receipts analysis report. Prepares bi-weekly payroll and audits employee time sheets and distribute payroll. Maintain proper filing and confidentiality of all payroll related and other documents. Maintain check disbursement to all vendors using computerized, manual disbursement system and transmit payment for donor. Process mails for both sites, purchase requisition/distribute supplies. Answer multi-line and recorded accurate phone messages. Supervise 1 employee and volunteers for CPS. Daily input Department of Social Service food vouchers and kept records. Prepare checks and interview BGE customers with turn-off notice. Perform additional duties as deemed necessary by management.


Baltimore City Community College – Baltimore, MD

Accounting Certificate 2004

Advance Career Training – Baltimore, MD

Information Processing, 1992

Frederick Douglas High School – Baltimore, MD

High School Diploma: Business, 1975

Phyllis Warner

2627 Cylburn Avenue

Baltimore, Maryland 21215



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2220 Ashburton Street

Baltimore, Maryland 21216


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5830 Pimlico Road

Baltimore, Maryland 21209


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2208 Presbury Street

Baltimore, Maryland 21216


Contact this candidate