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Executive Assistant/Office Manager

Location:
New York, New York, United States
Posted:
May 19, 2017

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Melissa Camacho-Molano

*** **** ** ******, ***. *-F, New York, NY 10019

(917) ***-**** ac0d98@r.postjobfree.com

PROFESSIONAL QUALIFICATIONS

• Executive Administrative professional with over 20 years of comprehensive experience as an Executive/Administrative Assistant to EVP & VP level executives.

• Adept at balancing competing priorities and tight deadlines. Acknowledged for rendering consistent quality output, timely completion of projects, polished telephone interpersonal and writing skills.

• Dedicated and conscientious individual whom gives 100% to achieve established goals and objectives.

• Proficient with advanced Microsoft Office and fluent in Spanish. EDUCATION

Bachelor of Science, Early Childhood B-2 and Childhood Education 1-6, Spanish concentration State University of New York at New Paltz 05/2017

GPA: 3.92 Deans List

Honors: Kappa Delta Pi Zeta Zeta Chapter Honor Society member and active Board Member Sigma Delta Pi Hispanic Honor Society member

Beta Omicron Chapter of Chi Alpha Epsilon (XAE) Honor Society member Associate of Science in Early Childhood Education 12/2014 SUNY Rockland Community College, Suffern, NY

GPA: 3.71 Deans List

Honors: Phi Theta Kappa International Honor Society member, Teacher’s Club SKILLS

Computer: Microsoft Office Suite (Excel, PowerPoint, Word), SMART Technologies Languages: Fluent Spanish

PROFESSIONAL EXPERIENCE

MW Transportation Services, LLC – Passaic, NJ 01/12-05/17 Manager

• Efficiently managed a team of 4-8 drivers and vehicles and was responsible for all of the dispatching, routing, and tracking of vehicles

• Oversaw the day-to-day operations and ensured compliance of all transport policies and procedures with the New Jersey Department of State inspections, repairs, and towing

• Identified operational issues and potential problems to assure the proper maintenance and service of vehicles with the mechanic

• Maintained accurate administrative records, including drug and alcohol examinations for drivers Law Offices of Regis Fernandez – Newark, NJ 11/12-11/13 Office Manager/Receptionist

• Maintained internal control and processes for employee payroll, including time sheets

• Resolved employment-related disputes through proactive communication

• Ordered and managed office supplies, organization and upkeep, while adhering to office budget

• Hired staff and lead staff meetings, and handled understaffing, disputes, and terminating employees

• Answered incoming and outgoing telephone calls, while recording accurate messages

• Screened all visitors and directed them to the correct employee

• Scheduled client appointments and maintained attorney calendar

• Created and maintained client files

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Schering-Plough Corporation – Kenilworth, NJ 07/07–06/10 Contracted by CoWorx Staffing Services, LLC - Temporary Assignment Oncology Clinical Research/GCTM–Administrative Assistant/Safety Coordinator

• Provided support for the Sr. Clinical Project Managers, Clinical Scientists and a team of 25; oversaw travel arrangements, expense reporting, researching articles, calendar scheduling and maintenance

• Disseminated IND Safety Alerts to US and European clinical investigator sites

• Maintained database for tracking safety alerts from US and European sites for specific drug studies

• Distributed and tracked Serious Adverse Events (SAE) reports for large global clinical studies

• Interacted with Drug Safety Pharmacovigilance to facilitate global SAE reporting

• Coordinated daily calendar of appointments, meeting schedules, travel itineraries, dining arrangements and processed expense reports

Bon Secours Charity Health Systems, Inc.– Suffern, NY 06/06–10/06 Contracted by Robert Half International, Inc. - Temporary Assignment Executive Administrative Assistant

• Provided administrative assistance to the Chief Financial Officer, his direct reports and the department

• Provided backup support to Chief Executive Officer, three Senior Vice Presidents and other executives

• Coordinated daily calendar of appointments and meeting schedules

• Prepared and edited outgoing correspondence and memorandums

• Responded to in-person, telephone, email and facsimile requests/inquiries

• Prepared presentation materials for Board of Directors and other committee meetings Commerce Bank – New York, NY 01/03–05/06

Commercial Lending-Administrative Assistant Level II

• Provided administrative assistance to one Senior Vice President, one Regional Vice President, three Vice Presidents and provided back-up support for department

• Screened and directed a high volume of telephone calls

• Interfaced with department executives, senior management and high-net worth clientele

• Responded to in-person, telephone, email and facsimile requests/inquiries

• Coordinated daily calendar of appointments, meetings, corporate events, and conferences arrangements

• Assisted clients with various requests including processing fund transfers, loan advances and deposits

• Made domestic travel arrangements/hotel accommodations, arranged for car and limousine services

• Processed travel and entertainment expense reimbursements

• Updated and documented client files for the department

• Handled clerical functions including filing, faxing, photocopying and oversaw operation of office equipment The Bank of New York – New York, NY 05/00–01/03

Personal Asset Management-Administrative Assistant

• Provided administrative support for Department Head, seven Vice Presidents and offered backup support

• Coordinated daily calendar of appointments, schedules, travel itineraries, and processed expense reports

• Prepared account performance presentations for established and new business customers

• Provided computers, laptops, mobile telephones, beepers and blackberry upgrades for the department

• Composed letters and memorandums, as well as meeting materials Daxor Corporation/Idant Laboratories – New York, NY 05/97–05/00 Administrative Assistant

• Provided administrative assistance to CEO/President/Medical Doctor and his direct reports

• Received daily dictation and handled various administrative/clerical functions including preparing correspondence, processing expense reports, ordering supplies/equipment, scheduling meetings, booking conference rooms and coordinating travel itineraries

• Scheduled appointments for patients, checked-in patients, organized medical charts, verified medical insurance coverage and collected copayments



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