Marie-Hélène Sinquin

Toronto, ON M*K *C* H: 416-***-****

ac0d5p@r.postjobfree.com C: 416-***-****

Executive Administrative Support

Deliver Diplomacy and Judgement to Move Organization Forward

Talented bilingual (English-French) international relations professional with comprehensive experience guiding and supporting heads of organizations and corporations. Specialize in complex calendar management, writing comprehensive minutes, and using judgment to handle confidential and sensitive information.

Innovative team contributor acknowledged for decision-making, time management, multi-tasking and eye-for-detail and thriving in fast-paced, complex environments.

Expertise in:

PC and Mac environments

MS Outlook, Word, PowerPoint, Excel, Visio, Adobe

Diligent (board portal)

Raiser’s Edge

Internet Research

International and Domestic Travel Arrangements

Professional Experience

AFRICAN INSTITUTE FOR MATHEMATICAL SCIENCES, Kigali, Rwanda ( 3 months) 2016

Bilingual Executive Assistant

Supported CEO, board of directors, and committees. Attended internal and external ministerial-level meetings and delivered follow-up notes. Traveled with CEO (North-America and Africa) solving on-site logistical issues and coordinating conference details. Comfortable operating within international time zones.

Secured complex visa/diplomatic requirements for CEO and Executive Officer, attaining well-organized international travel.

Arranged for local conference assistant to manage on-site logistical issues, saving time and smoothing security clearance requirements and complex registration issues.

ST. MICHAEL’S HOSPITAL FOUNDATION, Toronto, ON ( 7 months) 2015 - 2016

Executive Assistant

CANADA LANDS COMPANY, Toronto, ON 2008 to 2016

Coordinated and implemented annual general meeting, achieving well-run event and recognition from CEO and board chairman.

Mastered software application (Diligent), enabling access to critical information, meeting minutes and governance material.

CANADA LANDS COMPANY, Toronto, ON 2008 - 2015

Bilingual Executive Assistant

Provided administrative support to the president and CEO, board chairman, and senior management team. Identified and brought key issues to CEO’s attention and organized international and domestic travel arrangements. Worked closely with other assistants and senior management to prepare reports and PowerPoint presentations. Finalized draft correspondence and report, prepared expense reports, management meeting minutes, and advance materials. Liaised with all levels of staff, board, government officials, and external stakeholders and translated and proofread English and French correspondence

Acted on incoming calls, messages, and correspondence; responding to routine inquiries, and forwarding issues to relevant staff for follow up.

Researched furniture costs for president and board chairman’s office update, saving considerable money and receiving recognition from CEO.

Implemented new system to record follow-up and materials approvals, improving efficiency and enabling other departments to meet deadlines.

Initiated fill-in process and ongoing communication with core group of administrative colleagues, improving office cover, efficiency, and ensuring smooth deliveries.

UNICEF CANADA, Toronto, ON 1993 - 2008

Bilingual Executive Assistant

Provided administrative support to executive, board of directors, committees, and senior management team. Managed calendar and e-mail for president. Oversaw annual general meeting organization, including recruiting interpreters, recording board and committee meetings, and action item follow-up. Coordinated national French field services.

Arranged complex domestic and international travel, completing all requirements, including visa requirements.

Maintained board book, resolutions, and governance records, attaining federal and provincial by-laws and policy compliance.

Won the trust of the board members, national committees (Canada and International) and provincial committees chairs and members by reliably and coherently representing executive office.

Collaborated on Junior Profession Officer program, selecting young Canadians to work abroad through United Nations’ program.

Education

Diploma in Administrative Studies, Rennes, France

Intermediate Russian Certificate / English Business Writing, University of Toronto, School of Continuing Studies, Toronto, ON

English to French Translation Certificate, George Brown College, School of Continuing Studies, Toronto, ON

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