Office Management

S. SARAVANAKUMAR

Passport Number : E*******

Total Experience : 13+ years

Mobile No : +91-979*******, +91-807*******

Email :******.*****************@*****.***

PROFESSIONAL PROFILE: SITE ADMINISTRATOR

Excellent organizational and administration skills with experience in dealing the construction site and high volume workloads whilst meeting strict deadlines. Good background experience, gained within a variety of contract and voluntary positions. Now aspiring to start a new challenging appointment with a reputable company

PROFESSIONAL EXPERIENCE

DHEAH E & C (Korean Company) –Kuwait Dec’ 2014 – Present

Client: Kuwait National Petroleum Corporation

Project Handling: Sulphur Handling Project

Position: Office and site Administrator

oType correspondence, memos, surveys, payment vouchers, position codes, and other materials; arrange format and content for effective presentation of information; revise and draft forms as needed.

oEstablish and maintain computer records, including recruitment files and tests, general files and other information on sick leave, payroll, vacation pay, attendance cards, and hourly time records; maintain confidential employee information and records.

oPrepare daily manpower strength report & Share with Site Management, HSE & Planning Dept.

oArrange accommodation & transportation as per requirement of sites.

Prepare and maintain list of monthly evaluations due for appropriate departments.

oAdministrative support to other staff as directed by supervisor.

oMaintained the records files of all office.

oProcessed word of memos, articles, letters etc.

oProvided a full variety of organizational support to the organization's head.

Arranged meetings, scheduled appointments and travelled arrangements as requested.

oComposed routine correspondences, reports, forms and other materials.

facilitated and maintained storage facility (on-site and offsite) and maintained current inventory list of items.

oAssisted in coordination of office services such as housekeeping, purchasing office supplies, ordering catering when needed and maintained office equipment (computers, fax machines, printers, photocopy machine, telephone system)

Relieve management of administrative detail, all projects

oVerify information on timecards and make appropriate corrections.

oUpdate the employee details in HR software.

oPrepare the all correspondences related personnel admin & HR dept.

oArrange passports for iqama renewal.

oPrepare documents for iqama renewal.

oCollect iqama from PRO after renewal.

oTake care about all activities in HR & Admin Dept. like leave application, Ticketing, Leave pay; compile the monthly timesheet, Resignation, Termination etc.

AL Najma Fareeda International Group LLC -Dubai 2012 – 2014

Position: Camp Admin Manager

Responsibilities

oCamps Management

oFunctioning of Camp Bosses

oWorkmen Issues

oRules & Regulation for camps

Company’s Transport System: - This includes Transportation of Workmen & staff. Responsible for hiring of vehicles, repair, maintenance. Registration, insurance & renewal of all Company owned vehicles. Maintaining LOGS of all the movements related to the above.

Effective utilization of all Drivers.

oAccommodations & Facilities Management: - Responsible for villas & Staff accommodations, maintenance, hiring & renewals of contracts.

oFacilities Management at the Site, handling reception, housekeeping, filing, documentation, making of cash vouchers, and monitoring the Pantry Services & overall maintenance of Office.

oDevelop & implement Admin plans, as per Company Guidelines & Policies, so as to keep pace with the demanding business plans

o Monitor & assign TEAM Members with their Duties & Responsibilities

o Staff Members Growth & Development

o Effectively implement Policies & Support Systems with optimum Utilizations

oLabor Camp management and maintenance

NCC – Married Accommodation Project (INR 370 Cr) 2010 – 2012

Position: Site Administrator

Responsibilities:

oDaily Site Office management duties and perform more complex administrative and on-site duties.

oMaintaining the Project files and payment applications and also Preparing and tracking construction requests with the engineers

oPrepare the Minutes of meeting and maintain that records for construction activities and labor camp activities

oHandling the Labor camp issues and control that labor camp activities

oResponsible in safekeeping of construction materials, monitoring of issuance and withdrawals of construction and imported materials.

B.E. BILLIMORIA & CO LTD - 2007 – 2010

TIDEL PARK LTD, COIMBATORE (INR 320 Cr)

Position: Site Administrator

oMaintain the administrative activities in the site and co ordinate with Project manager and site engineer

oPrepare daily activities and labor issue to forward to HR department and resolve the issues

oCoordinate with the HSE engineer and Prepare the safety site meeting to the labor

oPreparing and tracking construction requests with the engineers

oPrepare material requests and receive the material for office and Labor camp requirements

oMonthly visit the site and labor camp and note down the issues and forward to Project managers and HR Manger

oFollow up and assists orders if delayed

oReceiving the items each by counting

oDelivery as same purchase order date following

Kotak Mahindra Bank - Coimbatore May’ 03 – August’ 06

Position: Bank Asst. Admin staff

Responsibilities:

oResponsible to handle the daily task of the bank

oResponsible for providing secretarial services to the head of department

oProvides administrative support to the team members and department

oPreparing purchase order and invoice for purchase of office items

oMaintain a proper record of several transactions in the database and time sheet

oHelp and support the staffs of the bank, to perform efficiently

Knowledge and Skills:

Computer Knowledge (Skills: Microsoft Outlook, Microsoft Word, and General Office Specialist)

Available to work extra hours during response operations

Training skills

Skills in planning and administration

Ability to work under pressure

Good analytical skills and solution focused person

Demonstrate accountability

Ability to work well in a multicultural team

Excellent stress management skills

Negotiation and problem solving skills

Excellent communication and coordination skills

Languages:

Fluently spoken and written English, Tamil

Spoken: Malayalam, Hindi and Telugu

EDUCATION

B. SC – Electronics, K.R College of Arts and Science, Kovilpatti, Manonmaniam University – 1999 to 2002

Diploma- Industrial Safety Management, Bss, Chennai -2014

MBA- logistics and supply chain management, Isbm -2016

I do hereby declare that the particulars of information and facts furnished above are true and complete to the best of my knowledge and belief.

Place :

Date : (SARAVANAKUMAR.S)

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