Accounts Payable Administrative Assistant

Lidia Del Real

**** ********* **., ****** **, ***89 Cell: 818-***-**** ************@*****.***

OBJECTIVE: Seeking an Accounts Payable and Administrative position with an opportunity to growth and advancement.

COMPUTER SKILLS

Word, Excel, Outlook, Act, Future Health, Go Chorus, AllScripts MyWay, QuickBooks, NetSuite Open Air, Dynamics AX, MediClick, Oracle, QAD, Concur, SAP, Lawson, Paws II, WellView, Navision, GMS, Service Catalog, Service Desk, ACS, AS400

LANGUAGES

Bilingual (Spanish)

PROFESSIONAL EXPERIENCE

Baker Hughes, Houston, TX Nov 2014-April 2017

Latin America Commercial Cards Program Administrator/Analyst

Responsible for all Latin America Travel cards, P-Cards and CTA cards inquiries

Assisted Baker Hughes Latin America employees with card applications, credit limit increases,

Assigning their cards in SAP and Concur

Responsible for card closures, card suspensions, hierarchy changes related to employee’s company code updates

Assisted Baker Hughes HR, VP’s, managers, delegates with any requests related to corporate cards

Responsible for Baker Hughes Latin America bank accounts/reports were recorded on a monthly basis, providing statements and unbilled reports to the accounting department

Responsible for global automated expenses, P-Cards and T&E Cards terminations

Followed up with managers in regards terminated employees final expense report requests

Technical support for worldwide Baker Hughes employees related to Concur software

Responsible for resetting BHI employees company codes in Concur software

Develop and document Standard Operating Procedures for AER team

Coordinate with AP and Human Resources teams regarding SAP account setup issues

Design reports in Concur to meet requirements of management

Provide support and excellent customer service for AER users globally – including Executives

Managed and responded to a high volume of requests/tickets sent to Service Catalog/Service Desk

Research, identify, and resolve issues within the Automated Expense Reporting System

Miscellaneous projects from management as requested

PROFESSIONAL EXPERIENCE

Kinder Morgan, Houston, TX Aug 2014-Nov 2014

Administrative Assistant/Accounts Payable Specialist (Contact)

Administrative Assistant for Kinder Morgan CO2 Drilling Engineers Department/Team

Responsible for updating the weekly rigs and wells schedule

Responsible for updating the daily summary reports

Take notes on weekly engineers meetings related to rig moves and wells

Review and code engineer’s expense reports

Full admin. duties for new contract hires and reward cards preparation

Responsible for coding the drilling dept. invoices according to project sites

Vouch approximately 60 invoices daily in Paws II for engineer’s approval

Responsible for setting up new vendors with proper documentation and contracts

Answer vendors inquiries

Assist twenty two drilling engineers and staff with everyday administrative responsibilities

AFGlobal Corp, Houston, TX Oct 2013 – May 2014

Accounts Payable Specialist (Contract)

3-Way Match in QAD Software

Received, verified, coded matched to PO and process 200 invoices daily, credit memos, and expense reports

Process vendor statements

Weekly check run invoice pulling

Copied and mailed out checks for the weekly check run

Responsible for all vendor’s inquiries

Filed and scanned invoices

Responsible for company’s out-going & in-coming mail

Responsible for new vendor setup

Ensured accounts payable were paid on a timely manner

Worked within monthly close schedule

Assisted GM with everyday accounts payable responsibilities

Tomball Regional Medical Center, Houston, TX Aug 2013 – Oct 2013

Accounts Payable Clerk

Entered, matched, and verified 120 invoices daily

Answered all vendors inquiries

Filed and scanned invoices

Ensured accounts payable were paid in a timely manner

Worked within monthly close schedule

Handled contractor’s invoices and payment

Assisted GM, CFO, CEO with everyday hospital’s accounts payable responsibilities

PROS, Houston, TX Nov 2011 – Apr 2013

Accounts Payable Associate

Reviewed, approved, and reimbursed 150-200 U.S./U.K./Germany employees’ expense reports, weekly, in Open Air

Entered, matched, and verified 90 invoices daily

Responsible for new vendor setup

Processed invoice batches and posted payables in Dynamics AX system

Generated reports and verified with accuracy

Answered all vendors inquiries

Filed and scanned invoices

Analyzed vendor accounts and negotiated extended terms

Ensured accounts payable were paid in a timely manner

Assisted A/P Manager with 1099 filling

Initiated U.S., Germany, and U.K. employees’ payroll in company’s bank account, for Controller to approve

Checked positive pay in bank account, to ensure checks were cleared

Worked within monthly close schedule

Wired payments to vendors and EFT payments

Handled contractor’s invoices and payment

Kept track of new contracts, third-party vendors, and employees’ current bank account information

Handled U.S., U.K., and Germany staff requests related to vendors/invoices

Assisted GM with everyday accounts payable responsibilities

ERMOSA CENTRE FOR AESTHETIC SURGERY, Houston, TX Feb 2010 – Jul 2010

Bookkeeper/Executive Administrative Assistant (Contract)

Prepared reports for CPA and bank

Updated payees, invoices, and personal information

Updated paychecks into QuickBooks

Distributed payroll and printed checks through QBS

PREMIER BUSINESS CENTERS, Woodland Hills, CA Aug 2005 – Mar 2009

Administrative Assistant

Provided a professional first impression for tenants’ clients and prospective PBC clients

Operated the Lucent phone system, answering PBC telephone lines, tenant lines, and screening incoming PBC sales calls

Greeted and announced visitors to PBC staff and tenants

Received deliveries for PBC and tenants

Completed word processing/desktop publishing for PBC clients

Maintained conference room and non-office logs and equipment rentals

Maintained monthly billing log associated with word processing and provided administrative assistance and fax service, accurately

Distributed, posted, and sent mail in a timely manner

Operated various office machines

Los Angeles Superior Court-, Van Nuys, CA June 2005 – Aug 2005

Office/Clerk Internship

Extensive alpha numeric filling, assisted Judges with restraining orders and child support forms

Distributed files to various departments

Education

San Jacinto Community College - Deer Park, TX Feb 2010

QuickBooks Coursework

Century High School – Los Angeles, CA Aug 2008

High School Diploma

Certified in Medical Terminology Aug 2005

Contact this candidate