Administrative Assistant Executive

LUCI A N A WI N T E R

**** ********** ***** ■ San Jose, California 95138 ■ C 801-***-**** ■ *************@*******.***

■ https://www.linkedin.com/in/lucianawinter

P r o f e s s i o n a l S u m m a r y

Highly capable Executive Assistant with extensive experience providing first-class executive support for CEOs, VPs, Directors, and diverse Teams. Highly adaptable to any work environment, with experience working across an array of fields, such as technology, manufacturing, and the corporate world. Diplomatic and trustworthy staff member reliable for keeping very confidential information where confidentiality is held to the highest regard. Ambitious and results-driven professional who consistently oversees multiple systems in an international environment, effectively utilizing time and resources to facilitate the lasting success of an organization. S k i l l s

Proficiency in English and Portuguese; elementary proficiency in Spanish

MS Office Expert

HR/EHS/Training Records Management

Contract Management Expertise

Recruiting and Employee Engagement tasks

Extensive experience with Concur, Workday,

Salesforce, Saba, PeopleSoft, Plateau, SharePoint

and Compass systems

E x p e r i e n c e

ACCO BRANDS/KENSINGTON, San Mateo, California

Executive Administrator 2015-current Supports President of the Company and Manages Facilities Department.

Oversees domestic and international travel arrangements, and expense reports associated with traveling.

Assists with Board of Directors presentation material.

Monitors the completion of projects and assignments.

Responsible for management of Executive Leadership Team calendar.

Assists HR with Recruiting and on board tasks.

Manages Facilities Department, including budget, policies, procedures, and programs. FAIRCHILD SEMICONDUCTOR, West Jordan, Utah

Executive Administrative Assistant 2011-2015 Supported Site Senior Management, including Manufacturing Operations, Human Resources, Engineering, Maintenance, IT, Quality, Finance, Facilities, Warehouse, and Integrated Yield Management.

Oversaw domestic and international travel arrangements, including visas.

Selected and coordinated entertainment for all levels of visitors including VIPs, vendors, and high-level outside parties, such as elected representatives, and business and community leaders.

Prepared proposals including ROI for capital expenditures.

Managed budget for office supply inventory.

Assisted with event planning, managing and coordinating company-sponsored luncheons, dinners, and employee functions for over 900 attendees.

Monitored the completion of projects and staff assignments, acting as a liaison to ensure staff completion.

Managed hectic, complex, and unforgiving calendars.

Maintained spreadsheets, contacts, distribution lists, etc.

Assisted HR with new hire paperwork, orientation and responsible for maintenance of personnel records.

Collaborated in the drafting of new policies, procedures, and programs, as well as respond to inquiries regarding policies, procedures, and programs.

Provided audit support in employee EHS/Training system. IT Administrative Assistant 2010-2011 Supported IT Staff during company 8-inch expansion project, providing staff with necessary tools for success.

Purchased related IT equipment necessary for the project expansion.

Managed and maintained IT Staff schedules.

Attended meeting to record minutes; compiled, transcribed, and distributed minutes of meetings.

Prepared invoices, reports, and other documents using Word, Excel spreadsheet, and Workstream database.

Answered phone calls and directed calls to appropriate parties or took messages. Senior Manufacturing Operator 2000-2010 Assisted management to determine the type of work to be done, the quantities to be produced on daily basis, utilizing Lot Priority, Visual Line Balance, and other inventory management systems.

Used Statistical Process Control (SPC) to audit control charts and out of Spec processes.

Monitored the adherence of all clean room protocols and assured compliance with all safety standards.

Utilized computer-aided manufacturing, such as Workstream and Cold Fusion, for communication, data recording, and report extraction.

ENGLISH AS A SECOND LANGUAGE (ESL), Provo, Utah

Foreign Student 1997-2000 Immersed in schooling to learn English language. Once fluent in English, immersed in Salt Lake Community College to attend general education and IT classes to learn new computer skills necessary to enter workforce in United States. CONDUBRAS COMPANHIA BRASILEIRA DE CONDUTORES ELETRICOS, Sao Paulo, Brazil Executive Administrative Assistant 1992-1996 Supported CEO and COO while overseeing a staff of administrative assistants.

Set up and oversaw administrative policies and procedures for the organization.

Supervised and trained other clerical staff and arranged for employee training by scheduling or organizing training materials.

Read and analyzed incoming memos, submissions, and reports to determine their significance and plan their distribution.

Reviewed operating practices and procedures to determine whether improvements could be made in areas such as workflow, reporting procedures or expenditures.

SORELLA, Sao Paulo, Brazil

Administrative Assistant 1990-1992 Provided administrative support for the owner of the company. Assisted in the administration of three stores.

Accountable for the collection of all the sales receipts from each store daily.

Verified inventory computations by comparing them to physical counts of stock, and investigated discrepancies or adjusted errors.

Prepared and maintained records and reports of inventories, price lists, shortages, shipments, expenditures, and goods used or issued.

Assisted with creation of printed material for marketing and office-related communications.

Opened, read, routed, and distributed incoming mail or other materials and answered routine letters. E d u c a t i o n

FACULDADE DE TECNOLOGIA SENADOR FLAQUER, Sao Paulo, Brazil Associate of Arts, Business Management

BRASILIA COLLEGE, Sao Paulo, Brazil

Secretarial Science

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