Administrative Assistant Manager

KATHRYN (KATHY) M. WILLOUGHBY

EXPERIENCE SUMMARY

Ms Willoughby is an established administrative professional with proven experience ensuring consistency, accuracy and efficiency across operations, including collaborating with high-level executives and decision-makers both internally and externally. Provides complete program management support and due diligence, as well as managing the day-to-day and long-term operations of a fast-paced office environment.

CORE COMPETENCIES

● Administrative Operations Support

● Executive Teamwork / Collaboration

MircoSoft Office Products

● Multi-Stakeholder Management

● Cross-Functional Support

*Procficient in Word

● Driving Operations Efficiency

● Schedule Coordination / Oversight

*Advanced Skills in Excel

● Team Leadership / Management

● Project / Program Coordination

*Proficient in Power Point

● Internal & External Communication

● Executive Teamwork / Collaboration

*Proficient in Outlook

● Facilitate Data Integration

● Meeting/ Event Coordination

*Working knowledge in Access

● VTC Setup / Management

● Merging Documents

*Working knowledge in Visio

● Coordinate Data for Integration

● DVD & CD Creation / Distribution

*Working knowledge in SharePoint

PROFESSIONAL EXPERIENCE

MCR LLC, Orlando, FL

Administrative Assistant, PEO STRI (Army) April 2015– Present

Provide support to the Technical Director, G3, G5, Chief Architect and International Program office. Coordinate weekly inputs from each group. Help coordinate calendars and schedule meetings for each group. Prepare conference room for General’s Staff Meeting. Participate in retirement and promotion ceremonies as needed. Create travel orders and vouchers in the Defense Travel System (DTS). Cover phones for the other admins as needed. Monitor timesheets to include Annual Leave, Compensatory Time, Credit Hours and over time in the Automated Time, Attendance and Production System (ATAAPS). Prepare Facility Access Requests for visitors as required. Act as back-up conference room scheduler for the main Army conference rooms. Create and prepare orders for civilans that are deploying to temporary duty stations.

Administrative Assistant, PEO STRI (Army) February 2014 – April 2015

Provide support to the PM TRADE Engineering Live Directorate which has 57 engineers. Maintaining travel orders and vouchers in the Defense Travel System (DTS). Monitoring timesheets to include Annual Leave, Compensatory Time, Credit Hours and over time in ATAAPS.

Leidos (formerly SAIC), Orlando, FL September 2001 – November 2013

Office Manager, Army BCTM(FCS) and SE CORE Programs

***Worked 9 months as a temp employee in same position before becoming permanent.

IPT (Integrated Product Team) Administrative Assistant. This position provides technical and administrative support to the entire IPT. Supported up to 150 employees to include- Liaison between the leidos Division/Operations/Group Administrative personnel. Liaison between program and government/military counter-parts. Plans, coordinate, and execute IPT staffing activities. Track required training. Create and produce Metrics required for Delivery Orders to the Army customer. Maintain Master Program Files. Assist FSO (facility security officer) as needed. Conduct technical research as part of a team. Coordinate and execute quarterly meetings for 175 up to 225 attendees at various geographic locations. Employee Engagement POC for team building activities. Assist in purchasing and recording property as well as general supplies.

TASC (Northrop Grumman), Orlando, FL August 1995 – September 2001

***Worked 9 months as a temp employee in same position before becoming permanent.

Office Coordinator/Data Technician/ Army

Served as the administrative focal point dealing with daily operations. Supported Program management staff and engineers. Tracked delivery orders on various program. Maintained personnel, training and program databases. Create and produce Metrics required for Delivery Orders to the Army customer. Maintain Master Program Files. Assist FSO (facility security officer) as needed. Conduct technical research as part of a team.

TOOLS AND SOFTWARE

● PC Based Computing

● VTC Set Up

● MicroSoft Office Suite

● Deltek- Timekeeping

● Word, Excel, PowerPoint,Outlook

● Nortel Phone Sytems

● Adobe

● Andriod Based Operating Systems

● DTS- Defense Travel System

● Manual/Notebook/Book Assembly

● ATAAPS- Automated Time, Attendance and Production System

● SharePoint

● DCPDS-Defense Civilian Personnel Data System

EDUCATION

High School Diploma, Mansfield High School, Mansfiled, MA

REFERENCES UPON REQUEST

OTHER EXPERIENCE

Retail- Children’s clothing store, Other Big Box Stores, Convienience Stores

Cash Register, Credit Department, Stocking Shelves, Warehouse, Inventory

Manufacturing- GE Datel, AVON, Texas Instruments, Tri Tech

Soldering, Inventory, Jewelry Production, Inspection

workbooks, documents, forms, adobe, Microsoft, office, power point, excel, outlook, event coordination, General Staff, Army, executive assistant, coordination, preparation

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