Administrative Assistant Project

Kristen E. Lilley 202-***-****

*** *** * ******, **, WDC 20002

************@*****.***

Summary

Focused Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Resourceful and highly skilled when working with new software. Proficient in Microsoft Word, Excel, Access and Foundation Construction Accounting software. Widely effective in dealing with diverse group of people and personalities. Very organized with excellent time management skills. Seeking a role of increased responsibility.

Employer Information

Henderson Construction Co., Inc.

Fredericksburg, VA

Administrative Field & Main Office

10/14 to 04/17

WC English Construction Inc.

Fredericksburg, VA

Administrative Field

05/11 to 03/14

Experience

● Upon contract award compile all subcontractors bids, COI, schedule of values complete all other pertinent forms for submission to Owner prior to project start up.

● Process daily quantities of paid contract items and submit to Owner representatives for monthly invoicing. Resolve any discrepancies between parties interacting with Foreman, Field Inspectors and Subcontractors.

● Submit monthly invoice of contract item quantities for payment. Meet with Owner on monthly basis for review and approval of payment submission.

● Interact with all levels of contract personnel i.e., foreman, superintendent, subcontractors, field inspectors, engineers, owner, surveyors, state representatives and suppliers.

● Review and track cost codes to ensure quantities do not exceed contract quantity and identify those which may require change order implementation.

● Submit and track all RFI(s) and Change Orders and submit to Owner.

● Enter all employee time into payroll per cost codes for work performed. For federal projects complete form for certified payrolls received and ensure proper pay rate is met.

● Prepare monthly reports for truck usage, diesel usage and stored materials.

● Monitor and track equipment hours for heavy equipment and coordinate with Carter Cat to ensure service conducted prior to 300 hour run time.

● Track and monitor all stone, concrete, pipe runs and project material deliveries. Ensure all materials received have required certification.

● Order various services i.e., truck haul, concrete, equipment service, labor services, construction surveying, fuel, etc

● Review incoming invoices for quote pricing, code per project cost center and enter against proper GL for payment release.

● Create and Update Miss Utility tickets for project.

● Upon project closeout review payments of cost codes and forward to all subcontractors for approval review and release.

● Ensued all HR paperwork in field complete. Negative E-Verify results to reported to Managers.

● Respond to all calls and emails in regards to project, organize all electronic and paper files. All duties other duties administrative in nature.

Page 2 provides employment prior to starting family; above employment refers to time returned to work force. Kristen E. Lilley Page 2

Employer Information

ACS Government Systems

Washington, DC

Contractor, IT Department

02/00 to 02/01

Experience

● Design and develop database in MS Access for IT Department to include tables, forms, queries and reports from raw data exported from Oracle.

● Coordinate with Program Manager and Database Administrator to determine data needed for specific reporting capabilities.

● Create Switchboard for Database Administrator interface, provided as builts of database and user manual. Employer Information

SAGEM Manufacturing

Greenville, SC

Administrative Assistant

01/96 to 01/99

Experience

● Maintain databases in MS Access for ramp up of new production. Database included bill of materials, purchases, capital expenditures, product engineering drawing log, and product failure analysis for customer.

● Gather daily production data from department heads and prepared daily manufacturing and labor reports for distribution to upper management.

● Edit manufacturing processes per engineer and routed to department heads for approval. Upon approval issue new process to the manufacturing floor.

● Weekly review of scheduled delivery dates of product materials need for production forecast.

● Third party sponsor to plant department head and production line employees. Worked as team to develop standards and procedures. Implemented suggestions which benefited department production. Documented and provided weekly status reports to management.

Employer Information

Foundationhead Condo Assoc.

Ocean City, MD

Office Assistant

10/94 to 11/95

Experience

● Reconcile monthly bank deposits and process weekly payroll. Receive and post monthly condo payments.

● Create work orders and prepare related billing for resort condo owners. Employer Information

Booz Allen & Hamilton

McLean, VA

Industrial Security Assistant

5/89 to 9/94

Experience

● Handle confidential and sensitive information in connection with US Government granted clearances for corporate location.

● Process paperwork and track clearance status on all corporate personnel.

● Prepare and brief cleared personnel on disclosure obligations and maintain related documents for government audits.

● Conference registration and security verification for US citizens and military abroad for Old Crows Association. Approximately 3,000 attendees.

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