HR Specialist - Payroll

Paula Mosby

Ph: 301-***-**** • Cell: 240-***-**** • La Plata • Maryland• *******@*****.***

Security Clearance: Public Trust – Obtained September /2015

Professional Experience:

RiVidum, Inc.

Octobre 2015 – Present - HR Payroll Specialist

National Science Foundation (NSF) - Arlington, VA

Manage Payroll Q&A mailbox utilized by customers resulting in 50 - 70% reduction in time recording corrections after pay calculations each pay period

Train employees in payroll basic and advanced functions (i.e., pay, leave, leave restoration, FMLA, Voluntary Leave Transfer Program (VLTP), time and attendance, processing personnel actions, and scanning into the eOPF) increasing accuracy 75%

Create and update Pay Schedule Calendar and Pay Calendar

Provide training, guidance, and technical support to supervisors, timekeepers, and employees on the time and attendance system, webTA

Process change requests forms submitted by Supervisors, Administrative Officers and Master Timekeepers (Add, delete and reassign employees in Supervisor and Timekeeper groups; assign delegates)

Create User accounts in webTA for Intergovernmental Personnel Act Assignments (IPAs, non-agency Supervisors (Intermittent)

Generate and maintain leave share spreadsheet for VLTP; approve donations in webTA; process internal and external approved donations in FPPS

Advise and direct employees how to record timesheets with the FMLA codes

Advise employees on procedures relating to the leave restoration process to obtain approval

Validate timesheets as necessary to ensure that all employee timesheets are certified before pay calculations end; assist with creating timesheet corrections as necessary resulting in 100% time reporting each pay period

Perform leave audits for Employee Relations Branch upon request; verify accurate leave balances using multiple systems

Advise employees regarding advance annual leave, credit hours, compensatory time and travel compensatory time earned and used

Audit employee files to answer inquiries and provide information for personnel actions

Troubleshoot issues concerning pay and leave to resolve errors and provide explanations to employees

Process personnel actions: awards, annual Combined Federal Campaign (CFC) contributions, fringe benefits for parking, payroll tax forms deductions, allotments, direct deposits, merit promotions

Assist employees with Employee Express (EEX)

Scan and upload documents into eOPF and maintain payroll files for employees

Establish and maintain effective communication with agency units engaged in the automated transmission of pay and leave data to the HRIS system, and ensure they receive timely information on payroll procedures

Generate and compile reports and documents pertaining to personnel activities

Generate and update bi-weekly payroll reports in webTA (LWOP, IRD/IRO, Leave Share, Religious Comp-time and Administrative Leave)

Conduct employment verifications

YRCI

November 2013 – September 2015 – HR Specialist/Records Manager

Department of Health and Human Services (HHS)/Indian Health Services (IHS) – (Rockville, MD)

My role for eOPF is Super User; created emails addresses for users; updated employee profiles; generated various reports

Audited OPFs/eOPFs to purge unnecessary documentation, documents prohibited, and duplicate and extraneous documentation in the eOPF in accordance with OPM GPR,

Documented records appropriately and transmitted 75% of OPFs to NARA Federal Records Center resulting in 90% reduction of needed storage

Prepared SF 127/SF 66 Forms requesting OPFs from National Personnel Records Center (NPRC)

Audited IHS records collections to apply established records management guidelines to achieve optimal proficiency in documentation and recordkeeping

Established, organized, and managed various personnel documents and files for scanning and uploading to electronic OPF (eOPF)

Ensure compliance with OPM’s Guide to Personnel Recordkeeping and Federal archival regulations

Performed OPF and eOPF audits for active and inactive employees for preparation of forwarding “dead files” to NARA

Provided excellent customer service to HR staff and IHS employees, managers, and supervisors

YRCI

April 2013 – October 2013 - Records Management Specialist, Lead

Department of Health and Human Services (HHS) National Capital Region (NCR) – (Washington, DC)

Served as YRCI primary POC at HHS/NCR job site on the Contract Support Team-Records

Developed records project plan and estimate level of effort required to develop a records system for NCR in compliance with OPM GPR

Identified and audited NCR records collections to apply established records management guidelines to achieve optimal proficiency in documentation and recordkeeping

Purged unnecessary documentation, documents prohibited, and duplicate and extraneous documentation in eOPF in accordance with OPM GPR

Closed out and transmitted OPF records whose retention time has expired to archive in the National Archives Records Center

Performed OPF and eOPF audits to ensure all documents are labeled correctly and filed in the correct folder; quality review scanned eOPF records to ensure records are complete, legible and current and correct documents whose effect dates is entered improperly

Identified documents in the eOPF labeled as “Other” or “Exception” and label appropriately so that they can be readily identified by HR Specialist and Users

Managed eOPF in accordance with current Federal HR laws, regulations and policies.

Developed procedures and management control to ensure personnel records are maintained in compliance with OPM’s GPR and HHS policy

Created filing system for OPFs retained on site in designated file room to ensure high level security and confidentiality of the OPF and eOPF

Areas of Expertise:

webTA Time Management

Expert Organizational Skills

Federal Government HRIS/HRMS

Microsoft Office Suite

Federal Personnel Payroll System (FPPS)

Processing Actions in FPPS

Project Management

Records Management - Electronic Official Personnel File (eOPF)

Federal Government HR Payroll Specialist

Analytical and Time Management Skills

HR Compensation/Payroll Operations

Oral and Written Communication

HR Onboarding/New Employee Orientation

Documentation and Imagining

CapHR Processing System

PeopleSoft/Oracle HR Applications

Education, Certifications, and Training:

General/Technical Studies. Diploma - Perth Amboy High School

Industrial Engineering. North Carolina A&T State University

webTA Time Management Training – NSF, October 2015

Enterprise HR & Payroll (EHRP) Training – HHS, April, 2013

Navigating CapHR Training – YRCI, May, 2013

AMS/eOPF User Training – HHS, May 2013

DFAS User Training and Access Granted – HHS, May, 2013

E-Verify and DCPS Training and Access Granted – HHS, May 2013

OPM – GPPA/FPPS Training Seminar – DOT, January 2011

OPM – GPR Training Seminar – DOT, December, 2010

Electronic Official Personnel Files (eOPF) Training – HHS/IHS; June 2014 v5; DOT, December 2010

Business Writing. DOT Training Seminar –DOT, May, 2010

Skills:

Proficiency: prioritizing and performing tasks simultaneously and efficiently, drafting, editing, proofreading and reviewing documents for correct language, contents, spelling, punctuation, format, grammar and style and transcribe legal documentation via handwritten drafts/notes, voicemails and transcription equipment

Computer Software/Operating Systems Proficiency: Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, Publisher and Access), Microsoft Office Suite (2003, 2007 and 2010); WordPerfect; Windows; Windows XP; Adobe Acrobat; Windows Vista, SharePoint

FEDERAL HRIS and HRMS: User Profile and Access Control System (UPACS); Electronic Learning Management System (ELMS), Training Management Systems (TMS), Federal Personnel and Payroll System (FPPS), Electronic Official Personnel Folders (eOPF AVI/AVIS), Workforce Transformation and Tracking System (WTTS), Entrance on Duty System (EODS), SharePoint, webTA, Consolidated Automated System for Time and Leave Entry Database (CASTLE) FoxPro, Document Scanning and OCR, Various Document Management software and several internet applications, PeopleSoft/Oracle HR Applications. Type 65+ wpm

Preceding Positions:

MRF CONSULTING AND DELTA RESEARCH ASSOCIATES

December 2010 – April 2013 – HR Consultant

DOT/PHMSA/HRD – Pay, Leave and Benefits – (Washington, DC – Navy Yard)

HILDA MANAGEMENT GROUP, INC.

August 2009 – December 2010 – HR Consultant

CHURCH OF JESUS CHRIST, INC. – (COJC) – Washington, DC

November 2008 – January 2010 – Website Coordinator – Volunteer

FISH & RICHARDSON P.C. (Law Firm) – Washington, DC

July 2007 – July 2008 – Litigation Case Managing Secretary

WINSTON & STRAWN LLP (Law Firm) – Washington, D.C.

April 2001 – July 2007 – Legal Secretary and Executive Assistant

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