Executive Assistant Administrative Support

JESSICA KELLEY

SUMMARY OF QUALIFICATIONS

A highly organized and detail-oriented Executive Assistant with over 14 years’ experience providing thorough and skillful administrative support to senior executives.

Dedicated and focused with a strong work ethic; able to prioritize and complete multiple tasks to achieve goals.

An independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with clients and colleagues at all organizational levels.

Computer skills: MS Word, MS Office, Excel, PowerPoint, Access, Outlook, QuickBooks, Intuit

PROFESSIONAL EXPERIENCE

CSL Capital Management Houston, Texas 2016 - Present

Executive Assistant

Provide administrative support to General Counsel, CEO and two Managing Directors, including but not limited to: event planning, updating and maintaining contact database, maintaining calendars; making travel arrangements; preparing expense reports; filing; copying, faxing, and special projects as assigned.

Assist General Counsel with all legal filings, contracts and correspondences

Answer incoming telephone calls, transfer calls to the respective person, and/or take complete messages when persons are not available.

Receive, sort and distribute all incoming mail/invoices.

Prepare and send out all outgoing mail (including packages shipped via FedEx, UPS, and courier service).

Other duties of a similar nature as required.

MUFG Union Bank Houston, Texas 2013-2016

Executive Assistant to the Managing Director/Head of Oil & Gas

Provided administrative support to three Managing Directors, including but not limited to: event planning, updating and maintaining contact database, maintaining calendars; making travel arrangements; preparing expense reports; filing; copying, faxing and special projects as assigned.

Answered incoming telephone calls, transferred calls to the respective person, and/or took complete messages when persons were not available.

Received, sorted, and distributed all incoming mail/invoices.

Prepared and sent out all outgoing mail (including packages shipped via FedEx, UPS, and courier service)

Other duties of a similar nature as required.

BPT Steel Storage Houston, Texas 2010-2013

Executive Assistant to the CEO

Coordinated and set up special events and travel arrangements ( domestic and international).

Traveled with executive team to assist with business matters.

Wrote correspondences; proofed documents before release.

Prepared company reports.

Managed an equity portfolio of over $100,000, with full investment discretion; conducted extensive research for potential stock buys.

Created highly effective organizational system for house maintenance

Huffco Houston, Texas 2005-2010

Executive Assistant to President & CEO (Mr. Roy Huffington)

Provided superior administrative support to the Mr. Huffington, including correspondence, financial management and event/travel coordination, international and domestic.

Managed household staff and payroll of five employees.

Assisted with the management of The Huffington Foundation.

LGBS, LLP Houston, Texas 2002-2005

Assistant to Managing Partner (Mr. Bill King) and CPA

Provided superior support to Managing partner, CPA and ten others

Planned and coordinated firm picnic for 200+ employees

Planned and coordinated firm holiday party for over 500+ invited guests

Coordinated firm and client meetings

Education

University of Houston – Downtown

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