Administrative Assistant Manager

Phone: 832-***-****

Email: ***********@*****.***

**** ******* *****, #***

Houston, TX. 77081

Gizelle Tolbert

Objective

Position with challenging and diversified responsibilities that would utilize my skills and allow opportunity for growth.

Experience

2012-2016 NRG Home Solar Houston, TX

Financial Compliance

Focus on attention to detail and quality in the daily mass document set-up for Home Solar

Solutions Applicants to the U.S. Treasury Department in a timely manner (1603 Cash Grant).

Managed and prioritize multiple projects simultaneously and effectively in a fast pace professional

environment with the ability to adapt quickly to new and/or changing regulatory requirements

without compromising integrity or quality.

Implement daily communications operations whether verbally, by email and/ or written

correspondences.

Monitor and prepare Annual Reporting’s to the U.S. Treasury Department for Residential Solar

Solutions.

Interface with various databases to gather needed information for appropriate functions as well

as interfacing with personnel who maintain these various systems. Identify, research and resolve routine

issues using tools such as Sales Force, Locus etc.

Manage the Solar Renewable Energy Certificates(SREC) for various states throughout the United States

(CA, AZ, CO, TX, MD, NY, NJ, PA, MA).

Assist with approving Procurement and Substantial construction packages in the 1603 Queue in Sales Force.

Which includes verifying the Oder Number against the Current Inventory, TAN’s Number in the Safe Harbor

Equipment sheet and verifying the Serial Numbers on the Inventory Master File.

2008- 2012 Hallmark Capital Group, LLC. Houston, TX

Office Manager

Serve as a link between Management and Employees by handling questions, interpreting and administrating

contracts and helping resolve work-related relations.

Maintain records and employee’s personnel-related data such as new hires, transfers, performance

appraisals and vacation/sick leave requests.

Organize and coordinate Employees Health, Dental Insurance; and 401k

Prepare, process, verify and maintain accounts payable, vendor files, account receivable,

Customer information and payroll related documents

Assembled required documentations for Monthly Project Application which included

Project Manager and Project Assistant with diverse and miscellaneous items.

Transmit Project’s Weekly Certified Payroll to the Contract Compliance Officer.

Process financial accounting expenditures and commitment transactions to ensure accuracy and

Compliance with financial policies and procedures.

Maintain subsidiary ledges for control of commitments and expenditures including electronic spreadsheets.

Reconcile internal accounts to ensure integrity of transactions recording throughout system and prepare

and process journal vouchers to clear outstanding balances.

2005-2008 Greenwood King Properties, Inc. Houston, TX

Accounting /Administrative Assistant

Compiles and Maintained Agents Monthly Invoicing. Entered Agents charges into Profit Power System

accordingly, to the appropriate office, printed and matched the corresponding A/R journal report for each entry.

Maintained Agents A/R balance by posting their payments whether by Checks or Credit Card.

Assist Accounting Manager to respond, researches and resolve Agents issues in regard to

A/R Account. Maintained confidentiality regarding Agent information.

Performs financial calculations such as amount due, balances, and discounts. Debits or Credits Agents

Accounts.

Evaluates records for accuracy of balances, postings, calculations and other records pertaining to

Commission, Operating and Money Market bank accounts.

Records financial transaction and other account information to update and maintain accounting records.

2002-2005 U. T. Medical School Houston, TX

Senior Staff Assistant

Coordinate and maintain calendars and schedules for two UT Faculty doctors.

Transcribe and/or type correspondences insuring accuracy of content, spelling, grammar, and format.

Arrange and coordinate travel arrangements, upon return, prepare and/or process documentation for

reimbursement by entering in to People Soft FMS System.

After entering the information into the FMS System, matched the invoice with the Procurement form along

with required signatures from the appropriate Faculty.

Frequently interact with students, faculties and staff from various departments.

Create correspondence, memos and spreadsheets as needed; also maintain minutes for weekly meeting.

1993-2002 Corinthian Custom Homes Houston, TX

Administrative Assistant/Accounts Payable

Prepared Purchase/Work Orders from Title Commitments for Three Construction Managers and

Purchasing Manager.

Maintained and arranged procurement records such as items or service purchase, also maintained files for

each house under construction or sold.

Generated Job Cost and Purchase Order reports to review over the general ledgers.

Originated with the CCH as the Receptionist/Office Assistant answering ten-line phone systems with

twenty extensions. Administered with the coping, faxing, opening and date stamp all incoming mail;

arrange all hotel accommodations and traveling arrangements, and all general office duties.

Education

1989 Houston Community College Stafford, TX

1988 Willowridge High School Houston, TX

Software

Microsoft Word, Excel, Access, Outlook, PowerPoint, Publisher, Great Plains Dynamics, Timberline, QuickBooks Pro, PeopleSoft, ProfitPower, SalesForce, Locus

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