Office Manager, Executive Assistant

TECHNICAL SKILLS

Proficient in: Microsoft Office, Outlook, Excel, Word, Adobe, Oracle, Salesforce, Engineering Tracking Systems,

Google Docs, Google Calendars, Google Drive, People Soft, ADP, Plotter printing.

Employment History

March 2017–March 2017 Executive Assistant

IBM, Armonk, NY

Extensive calendar experience/ appointment setting

Event planning,

Expense reporting

Google experience, Google Suite

Travel arrangements

August 2016- November 2016 - Corporate Card Administrator

NBA, Secaucus, New Jersey

Received all expense reports for the Organization and maintained spreadsheet of received expense reports.

Audited all Expense card types across organization, purchase card, meeting card and business travel card.

Audited those cards for all levels of management from managers, Executives, VP and SVP’s.

Maintained Spreadsheets for missing items on expense reports.

Emailed and requested missing items; receipts, signatures, templates, and statements.

Sort and maintained file system for all expense reports.

August 2014 to March 2016

SUNRUN, Valley Cottage, New York

Office Manager / Senior Branch Coordinator

Purchase Card Administrator: Tested, trained and qualified employees for their PCard. Personal purchasing card limit: $10K.

I saved the Company money handling Purchasing of office equipment, supplies and services. Responsible for pre-ordering new employee electronics (computers, phones, cell phones and software).

If the Network went down I was the IT point of contact for network upgrades and changes. I provided training to employees on equipment, software and how to create support tickets.

I was responsible for training all Branch Managers and Branch Coordinators on the East Coast.

Accounts Payable/Accounts Receivable duties; Checking Account signer.

Human Resources I did all on-boarding new employees, compiling required documents (i.e. I9 docs, social security and direct deposit information), performed Orientations and Safety Training. Put together Onboarding and Training manual for employees to use and follow along with during Orientation and Safety Training.

Evaluations, interviewing and acquiring new talent as well as facilitating exit interviews.

Fleet Administrator for the East Coast. Received all vehicles to distribution of vehicles.

Maintained expense reports for Manager and three Executives. Entered expense reports into Oracle.

Booked travel arrangements for Manager and Executives (flights, car service, lodging, etc.).

Monitored and updated all calendars including vacation calendar, call out and install calendar.

Processed payroll for 120+ non-union employees, including time reports.

Installed, created and maintained Information Center for employees to refer to for all up to date company info.

Event planning Holiday Parties, East Coast Quarterly Meetings, compiled and processed hotel reservations, Meal planning, collaborated with General Manager on itineraries for Meeting rooms and Break out rooms, Quarterly Award Dinners.

October 2004 to October 2013

CABLEVISION, West Nyack, New York

Senior Construction Coordinator

Handled underground and aerial cable projects from start to finish.

Managed the day-to-day maintenance of aerial projects including: transfers, re-sags, de-lash and re-lash, running new spans of cable.

Routed work to in-house technicians and contractors while maintaining supply of materials needed for projects.

Prepared reports and documents in a proficient manner while verifying accuracy of content and adherence to company policies and procedures.

Hired, trained and developed sales and support personnel. Evaluated personnel performance.

Used the following computer programs to ensure efficiency and organization: Cable data, NYMA Engineering Tracking System, OSP, Remedy, NORM, Oracle and NJUNS.

Utilized Oracle to initiate purchase orders and/or payment forms within NYMA.

Developed and implemented customer service policies and procedures. Monitored compliance to policies.

Maintained strong interdepartmental relationships as well as outside contractor relations.

ADDITIONAL EXPERIENCE

THE WASHINGTON ONLINE LEARNING INSTITUTE, Nanuet, New York- Head of Student Services

HOUSEHOLD MOVERS SERVICES, Mahwah, New Jersey- National Move Coordinator

PC AMERICA, Congers, New York- National Accounts Manager

MASTERS COVERAGE CORP., Spring Valley, New York- Insurance Administrative Assistant

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