Executive Assistant Office

PALLAVI Y. JADHAV

Shanti Saurabh Building, Room No.004, Gr. Flr., Azad Nagar,

Near Bhayandar East West Flyover, Bhayandar (East), Thane District – 401 105

Mobile - 987**-*****

Email : ******@*****.***

OBJECTIVE :-

To be a part of a reputed organization with opportunity to gain more Knowledge & Success in life

CAREER SUMMARY / HIGHLIGHTS :-

Possessing an experience of more than 17+ years as an Executive Assistant to Director in a Manufacturing & Export Firm

1) Administration Work

2) Export - Import Documentation

3) Handling International Exhibitions

4) Purchase of Raw Materials & Machines – Local & International 5) Travel & Hotel Arrangements (Overseas & Local)

6) Scheduling Appointments & Meetings

7) Attaining Calls & communicating with customers

8) Office Rental Works

9) Dyes Related Works

10) Maintaining Company records & all partners personal files JOB EXPERIENCE :-

POSITION : EXECUTIVE ASSITANT TO DIRECTOR

COMPANY : M/S. SUPER TEX INDUSTRIES, GOREGAON

M/S. YOGESH DYESTUFF PRODUCTS P. LTD., GOREGAON

(SISTER CONCERNS)

TIME PERIOD : FROM JUNE 2001 TILL DATE

Comprehensive administration of duties in support of the Director

Handling Daily Correspondence Work, Self Correspondence (National & International)

Communicating with National & International clients

Day to day planning and organization of the Managing Director’s diary

Handled & presently handling various National & International exhibitions & all other related works to exhibitions like

Stall Booking

Making Payments for stalls

Communicating with the Exhibition Authorities

Forms submissions

Ordering Additional Furniture, Electricity etc... 2

Export Documentation (Pre-shipment & Post shipment)

Preparation of Export Proforma Invoice, Export Order, Order Acceptance

(Order Confirmation)

Making Credit Notes & sending to parties

Preparation of Export Invoice & Export Packing List

Preparation of Export Documents & sending the same to clearing agent

Making Bank Documents like Bank Realization Certificate, Bank Draft etc..

Import Documentation

Preparation of Import Purchase Order

Preparation of Advance Payment Documents

Sending the original documents to clearing agent

Making Bank Documents – Retire Documents, OGL Declaration, Import Certificate etc...

Dyes Work

Finding structures & other data with reference to CAS Nos.

Preparation of Material Safety Data Sheets

Getting CLP Notified MSDS from concerned authorities

Reach Registration related work

GOTS Certificate work

Looking after labeling & packing work for shipment of hazardous products

Local Documentation Work

Knowledge of making Proforma’s, Quotations, Orders, co-ordinating with factory for the same, informing dispatch details to customers

Purchase Related Work

Making Orders of Raw Materials & Machines, doing follow ups

Maintaining stocks and acting accordingly

Various Offices Rental Work

Making agreements of Leave & Licence, making and send Debit Notes to parties for monthly rental, follow up of monthly rental received etc

Travel and Hotel Arrangements

Doing ticket booking (through travel agents & e-ticketing), hotel bookings (directly with hotels & internet bookings), getting visa’s, doing web check-in etc

Set up meetings and appointments, organizing venues etc

Document minutes of all meetings as directed by the Managing Director.

Take responsibility for the ordering of stationary and office supplies.

Undertake mailings and communication as directed by the Managing Director.

Set up and maintain the integrated electronic and paper based filing systems.

Maintain and develop databases of customers & suppliers

Maintaining the company’s records including personnel files.

Knowledge of handling EPBX system, attaining telephone calls & transferring calls to respective department

Looking after updation’s in catalogue, advertisements, pamphlets & coordinating with the advertiser & doing needful

Looking after new products & development work

3

POSITION : OFFICE ASSISTANT

COMPANY : M/S. AEOLUS TECHNOVATIONS PVT. LTD., BORIVALI TIME PERIOD : 6 MONTHS (FROM JANUARY 2001 TO JUNE 2001)

Making Quotations, Delivery Challan, Invoice etc

Making Vouchers

Typing Work

Attaining Calls & giving appointments

Day to Day correspondence work

QUALIFICATIONS :-

(A) EDUCATIONAL QUALIFICATIONS :-

Passed B. Com in the year 2000 with 52.14% - Mumbai University from Bhausaheb Gokhale College of Arts & Commerce, Borivali

Passed SSC from St. Marys High School, Dahisar with 70%

(B) OTHER QUALIFICATIONS :-

(a) Present Typing Speed – More than 50-55 w.p.m (without certificate), Typing Speed – 40 w.p.m. (with certificate)

(b) Computer knowledge – Windows 2010, 2007, 2003, 2000, 98, 97, XP, Vista, Word, Excel, Powerpoint, Pagemaker, Internet, Microsoft Outlook, Outlook Express, Emails, Coreldraw, DOS etc

PERSONAL DETAILS :-

Date of Birth : 2nd July 1979

Marital Status : Married

Nationality : Indian

Gender : Female

Language Known : English, Hindi, Marathi

Notice Period : 1 month

Expectation : 30% to 35% Hike

Reference : Can be given upon request

I hereby declare that the above given information is true & bears no resemblance whatsoever.

Signature

Pallavi Y. Jadhav

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