Assistant Management
Resume:
SAMSOOR ALKOZAI
*** *. ***** **, ********, VA ***22
Ph: 804-***-****
***************@*****.***
PROFESSIONAL SUMMARY:
Accomplished and energetic purchaser with a solid history of achievement in procurement and 5+ years of experience with strong organizational and prioritization abilities. Areas of expertise include purchasing and administration with excellent verbal and written English skills; newly Relocated to Richmond, VA from Afghanistan. Authorized to work and live permanently in the US via the Special Immigrant Visa (SIV), selectively awarded to those who have provided extensive, strategic assistance to the US military.
SKILLS:
Active Listener Time Management
Good Communication skills Administration and Management Coordination Complex Problem Solving
EXPERIENCE:
Purchasing Assistant Mar 2015 -Mar 2017
Tetra Tech ARD (USAID) Kabul
Prepare purchase orders and send copies to suppliers and to departments originating requests.
Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
Perform buying duties when necessary.
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems. Review requisition orders in order to verify accuracy, terminology, and specifications.
Prepare, maintain, and review purchasing files, reports and price lists. Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
Calculate costs of orders, and charge or forward invoices to appropriate accounts. Compare suppliers' bills with bids and purchase orders in order to verify accuracy. Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
Approve bills for payment.
Monitor contractor performance, recommending contract modifications when necessary.
Prepare invitation-of-bid forms and mail forms to supplier firms or distribute forms For public posting.
Respond to customer and supplier inquiries about order status, changes, or cancellations.
Managed purchase orders up to $150k.
Managing of Hotel accommodations/Lodging, Conference hall, lunch and refreshment For trainings and conferences.
Track the status of requisitions, contracts, and orders. Check shipments when they arrive to ensure that orders have been filled correctly and those goods meet specifications.
Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered. Procurement Assistant Sep 2012 -Jul 2014
Tetra Tech DPK (USAID) Kabul
Receive and review Purchase Requisitions and Scope of Works (SOW). Follow up with Components to get accurate and complete Requisitions (PRs/SOWs). Update procurement and subcontract trackers and reporting it to CPG director and sending weekly to HO.
Prepare bidding documents such as RFQs and RFPs.
Issue RFQ/RFP to vendors through advertising (Website), email and through other means.
Bids Opening and determination of non-responsive bidders. Preparation of evaluation package, bid matrix and chairing/overseeing the evaluation committee.
Due diligence of recommended vendor.
Contracts Management/Administration: follow up of contract duration, to make sure that both parties are performing their obligations very well and on time. Arrange and hold meetings with vendors for problems solution if required. Prepared copy of the procurement package for payment process and Follow up of invoice payment to make sure that vendors are paid on time and DVs received. Procurement File: To make procurement files well organized (labeled & tabbed), and make sure that all the files have procurement check list and all the required and supporting documents in consistency with check list in procurement files. Assisting CPG director and Procurement Officer while Hotel
(accommodation/Lodging, conference hall, lunch and refreshment) for training, conferences and competitions files.
Coping, scanning of all procurement documents, and submitting to finance department for payment process.
Office Assistant Feb 2011 -Mar 2012
Emerge Media Kabul
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Create, maintain, and enter information into databases. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Maintain scheduling and event calendars.
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Arrange conference, meeting, or travel reservations for office personnel. Supervise other clerical staff and provide training and orientation to new staff. update and maintain internal staff contact lists.
Coordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards.
EDUCATION:
Certificate: Contract Management ongoing
World Bank
Certificate: Public Procurement May 2017
World Bank
BBA: Management Mar 2017
Kardan University Kabul
Certificate: FCPA/FRAUD Apr 2013
Tetra Tech DPK/RLS-Formal, Afghanistan Kabul
Certificate: Ethics and Standard of Conduct Mar 2013 Tetra Tech DPK/RLS-Formal, Afghanistan Kabul
Certificate: Procurement Training Nov 2012
United States Agency for International Development, Afghanistan Kabul High School Diploma: General Jan 2010
Abuzar Ghaffari high school Kabul
REFERENCES:
Zachary Hubbell
Start-up and Close-out and Short term Operations Specialist Tetra Tech ARD-DPK
Cell:+818*-****-****
Email: **************@*****.***
Sam Misenheimer
Senior Institutional Building Advisor
USAID- Initiative to Strengthen Local Administrations Cell: +1-980-***-****
Email: ***.***********@*********.***
William A Crain
CPG Director
Creative CCI
Cell: 078*-***-***
Email: *******@*****.***
Calvin Wilhelm
Director of Procurement and Finance
USAID-Initiative to Strengthen Local Administration Email: ******.*******@*********.***
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