Office Manager

Kathleen M. Jacobson 425-***-****

***** **** ** *

Lynnwood, WA 98037 ac03bg@r.postjobfree.com

Skills

Proficient in Microsoft Word, Excel, Outlook, Publisher, PowerPoint

Extensive database experience

Excellent interpersonal skills and verbal and written communication skills

Able to handle multiple projects simultaneously and to work under pressure to meet deadlines

Skilled in developing successful office procedures and overseeing administrative staff

Organized, responsible, motivated

Employment History

Excell Services Company LLC, an affiliate of KMM Corp 2011-2016

Office Manager

Instituted and managed procedures for all accounts receivable, accounts payable, general accounting, and human resources functions including payroll, using both QuickBooks and Excel spreadsheets.

Responsible for filing and payment of all federal, state and local tax returns.

Reconciled credit card and checking account statements.

Responsible for all new customer applications and contracts including financial statements and insurance coverage.

Coordinated month-end closing with affiliate company KMM.

Hired, trained and managed administrative staff, whose responsibilities included daily time tracking, payroll support, new hire paperwork and orientation, vehicle GPS tracking, vehicle maintenance, ordering and distributing office supplies, issuing purchase orders, vendor set up, maintenance of office machines, asset tracking, OSHA log maintenance, travel arrangements including hotel, flights, and rental vehicles, and other general office work.

BCI Communications, Inc. 2006-2010

Branch Administrator

Maintained all financial records for Pacific Northwest branch of national wireless telecommunications company, including weekly and monthly revenue reporting, job costing, and purchasing.

Handled billing, accounts receivable and payable, collections, and general ledger accounting at branch level.

Processed new hires, resolved payroll and benefits issues with Corporate HR department, and oversaw time-entry process for hourly employees.

Recruited, trained, and supervised office support staff.

Managed all daily office operations, developed administrative policies/procedures, and implemented organizational projects and initiatives.

Organized events including annual end-of-year party, mixers for customers and key vendors, and team building events for staff.

South Snohomish County Chamber of Commerce 2003-2006

Events/Communications Manager

Responsible for scheduling, organizing, and marketing all Chamber events, including orientations, networking breakfasts, special interest luncheons, major showcases, and various fundraising events.

Coordinated weekly e-newsletter, including writing news articles, editing, employing html coding, and designing layout.

Managed Ambassador volunteer program.

Patrick G. Murray, CPA, PS 1998-2002

Administrative Assistant

Responsible for compiling completed tax returns. Included copying forms, assembling and reviewing personal and corporate returns for accuracy, writing cover letters, billing clients, and readying completed package for mailing.

Duties also included designing and maintaining file system, obtaining and organizing state tax forms and instructions, setting appointments, answering phones, receptionist duties, and general office work.

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