Diana Calderón telephone: 786-***-****, email: ac00tm@r.postjobfree.com

Professional Summary

• Result driven with developed problem solving, excels at analyzing, prioritizing, and completing task while exhibiting professionalism and sound judgment.

• Multi-lingual communicator and team leader with excellent oversight, follow up and multitasking abilities, skilled in monitoring multiple agendas with no loss of details or focus.

• Efficient, resourceful and accountable individual, meets or exceeds deadlines, and facilitates the generation of profits.

• Experienced in scheduling meetings and arranging travel.

• Employs professionalism and superior communication skills.

• Available to interview and start immediately.

Professional Experience:

Continental Real Estate Companies, Coral Gables, Florida 12/ 28/2016 – 04/14/2017

Accounts Payables

• Prepared batches (invoices) entered into MRI

• Sent batch to PM/PA for approval

• Processed approved batches, prepared checks for signature and mailed payments

• Remote deposited to Property bank accounts, rent payments, deposits, reimbursements

• In person deposit payments, as needed

• Coded payments to correct GL accounts

• Received vendor information( COI W9's)

• Reviewed utility payments for accuracy before disbursement

Raymond James-Alex Brown, Miami, Florida 09/2016- 11/2016

Associate

• Coded and processed internal invoices, expense requests for payment in the RJ Advisory system.

• Processed Wire transfers and ACH transfers for clients, both Domestic and Foreign transfers.

• Assisted advisors opening accounts, merge accounts, providing log in, pins for online access.

• Answered basic questions regarding account issues, assured incoming transfers of EUROS/Francs were posted correct. Deposited checks into client accounts.

• Ordered office supplies.

• New office so I helped them with onboarding issues during the transition.

The Miami Foundation, Miami, Florida 06/2016- 09/2016

Fiscal Relationship Associate

• Assisted the Relationship officer updating grantee documentation, updating complex spreadsheets, assuring all agreements were up to date, signed, scanned to Sharedrive Processed payments from the Miami Foundation Grantee funds, prepared award letters, raffle winning letters to grantees.

• Processed check requests, ACH/Wire payments, assisted Controller with various accounting assignments such as the preparation of financial reports, researched and prepared reports (such as stale checks, uncashed payments) created report for all grants current balances, advised clients when fund were below the allowed amounts.

Link Construction, Miami, Florida 03/2016- 05/2016

Project Assistant

• Assisted Project Manager's with RFIS, change order documentation, updating vendor information, processing pay applications.

• Ordered supplies, furniture for the job site, assured all orders were received, assembled and in working condition.

• Received delivery receipts, scanned to Share drive, assured items were recorded and billed by the Project Accountant. Prepare for bi-monthly OAC meetings, assisted the Super-intendants with permits, ordering of materials.

UPS, Treasury Department, Miami, Florida 10/2015- 02/2016

Treasury Assistant

• Prepared Spreadsheets and updated complex information for Latin America Branches bank accounts.

• Mailed and documented information being sent to the Corporate Branch in Atlanta and mailed to branches once received.

• Assisted the Manager with projects, as needed.

• Updated bank access cards, log in, pins for the LATAM branches.

• Ordered supplies and prepared expense reports.

• This was a temporary assignment to assist the office with end of the year auditing and year end projects.

BAPTIST HOSPITAL- eICU/Telehealth Center, Miami, Florida 10/2013 – 7/2015

Department Administrative Assistant

• Provide administrative assistance to the Transfer Department at Baptist Hospital.

• Receive and process Urgent Care Center ambulance transfers to other hospital

• Processed patient charts and other administrative assistant duties.

• Updated and created transfer forms, prepared outgoing documents, spreadsheets

• Ordered supplies, and meals for meetings.

• Scheduled meetings, staff meetings, prepared minutes of meetings, pending items follow-up

• Assisted nurses with training of new systems, made sure every nurse was current on any changes

MIAMI CHILDREN’S HOSPITAL, Miami, Florida 12/2011–5/2013

Administrative Assistant /Assistant to the Director of Plant Operations

• Processed Plant Operation’s invoices, coded and sent to Accounting to process payment

• Maintained and recorded all payments into a Budget spreadsheet

• Worked closely with the Financial Analyst preparing change orders for ongoing hospital projects.

• Assisted the Safety Officer/Emergency Preparedness Department, maintained safety binders.

• Prepared documentation for safety presentations

• Attended EOC//Construction Risk Assessment meetings, prepared minutes of the above meetings.

• Prepared vendor and supplier requisitions.

• Expense reports processing (Director, Safety Officers, Emergency Coordinator)

• Ordered Office Supplies.

• Back up for various Departments, (Plant Operations, Architecture and Construction, Call Centers)

• Assisted the Construction Director, Facility Operations Assistant Director, (open permit research, elevator fee payments, and credit application for the MDWS Dept. etc.)

• Worked with technicians and vendors, with daily tasks, distribute maintenance keys to vendors and contractors doing technical work in the hospital, ensuring proper protocol was followed.

• Covered the Emergency Call Center (In house maintenance calls and EVS calls for hospital services)

• Calendar, travel and meeting scheduling for the Plant Director, Safety Officer, Emergency Management Coordinator

• Created work orders for Environment of Care

• Sent out daily invitation for Committee leaders and assured all attended the weekly safety walk through, or representative.

• Recorded all EOC reports and filed in the hospital auditing binders

• Assisted Safety officers doing fire drills, fire watches (hospital and outpatient centers).

• Monthly follow up of all work orders created during rounds, created reports of all completed actions/repairs.

CREATIVE STAFFING, Miami, Florida 1/2011 – 12/2011

Administrative Assistant (Contract position)

• Remote Deposited to Professional Bank, reconciled client accounts, invoiced clients, timed entered in QuickBooks, Payroll Reports, posted payments, entered client’s information in UltraTax system; Signed off services from Tracker (this system works as Tickler system), opened new accounts, prepared distribution checks, entered payments to Trust Accounts.

• Updated/Maintained General ledger. Assured client payments were subcategorized and journaled correctly in General Ledger.

• Familiar with the different sub-accounts, familiar with the different tax documents, tax filing procedures for each company.

• Created reports in QuickBooks, received rent payments from sublet renter.

• Prepared financial statements, deeds, releases and other documents assigned by the accountants

JONES LANG LASALLE, Miami, Florida 10/2008 – 12/2010

Facility Coordinator/Executive Assistant

• Our client: A&TT Corporate Real Estate Division.

• Assisted Area Managers, 6 Property Managers, and 34 technicians.

• Liaison for vendors, contractors, and tenants.

• Tracked/Managed Corporate Real Estate’s budget.

• Account Reconciliation.

• Processed more than 1000 weekly invoices for 400+ properties at 100% lower error rate.

• Served as a liaison between internal and external personnel, headquarter tenants and employees, vendors

• Prepared accurate and timely monthly reports for Upper Management.

• Assisted Area Managers with monthly budget meetings.

• Prepared minutes of meetings.

• Obtained/ processed information for the creation of vendor file.

• Obtained/Processed Certificate of Insurances to update files and process new vendor proposals.

• Reviewed A/R Reports from Vendors for payment accuracy and payment resubmissions (reviewed vendors A/R)

• Processed and renewed vendor identification batches

• New Employee on-boarding procedures (training, email creation, ordered laptops, cars, tools, phones, identification cards, building access cards, keys, HR paper work).

• Ordered office equipment for new Managers coming onboard. Processed.

• Trained Engineers/Managers on current changes to the accounting procedures. Informed them of any internal accounting changes that may affect their day to day processes.

Gamma Construction, Miami, Florida 10/2005-10/2008

Controller for an 18 Unit Apartment Dwelling

• Managed the vendor contracts

• Handled payments according to the contract

• Oversaw all aspects of accounting, accounts payable, accounts receivable, general ledger

• Human Resources Assistant @ SCI Corporation (Memorial Plan)

• Supported the H.R. Director.

• Prepared payroll for 150 employees at 12 Dade County offices

• Processed monthly union dues, fringe benefits, union pension payments.

• Handled confidential matters and processed confidential documents.

• Maintained and updated staff vacation days.

• The H.R. office were outsourced out of the Country, assisted the Director closing H.R. files, reviewing pending Workmen's Compensation cases. Researched information online, on the directives of the H.R. Director.

Skills:

Microsoft Word, Excel, PowerPoint, Outlook, PC & MAC Operating Systems, Quicken, QuickBooks, UltraTax, Tracker, Smeadlink, CRT Data Entry, Mysis Financial Software, MediSoft Medical Software, Document Scanning, Kronos, ProManager, Phone Slips, F2000, Oracle Reports, Internet Use, E-temps, BMSE, Business Objects, Budget Software, Payment Status Links & Websites, Intranet, CRE, Project & Program, Management, Budgets, Reports, and Benefits Programs, TMS, Lawson, VIZIO, Internet Research, SharePoint websites, Crystal Reports, Central Logic, Net Access, TOPS, FOB systems, Pyramid Payroll, RazorsEdge, RJAdvisors

Medical & Legal Terminology, Administrative Assistant duties, Financial Reports, Tenant Care, Interim Controller Duties, Property & Facilities Management. Human Resources/Sales and Vendor liaison/Customer Relations, Financial Assistance support, bookkeeping, Accounting and Payroll experience

Education

Associates in Science, Paralegal Degree, Jones College, South Miami, FL

Office Management (2yr) & Social Work (2yr), Miami Dade College, Miami, FL

Bachelor Degree in Business Management, Miami Dade Community College, presently seeking

Languages

Culturally Bilingual, Spanish and English fully fluent with excellent written and verbal communication skills in both languages.

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