Carmela Forgione-Rich

*** **** ******

West Harrison, NY 10604

ac00qh@r.postjobfree.com

Mobile: 914-***-****

CAREER SUMMARY:

Highly organized Executive Assistant with experience in fast paced working environments, known for her loyalty, commitment and confidentiality, flexibility and ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

PROFESSIONAL WORK EXPERIENCE:

Rockwood Capital, New York, NY - November 2007 to Present

Executive Assistant

Provide a broad variety of administrative tasks for two Partners their teams (Capital Markets & Hotels)

Prepare and submit expense report for reimbursement

Arrange complex and detailed domestic and international travel plans, itineraries and agendas

Manage active calendar of appointments, including reserving conference rooms, adding guests to building security list, meeting and greeting guests and preparing necessary documents

Coordinate logistics for attending conferences, includes registration, hotel and car reservations and coordinating meetings

Renew and update memberships and subscriptions

Facilitate with obtaining signatures required for loan documents and forwarding to appropriate parties

Download documents for review of possible acquisitions

Maintain and update all business contacts in Outlook

Provide support to other Administrative Assistants as needed

Assist with Personal work which includes filling out forms, scheduling appointments, mailing taxes

Mobius Management Systems, Rye, NY - May 2000 to June 2007

Executive Assistant to CEO

Acted as an effective gatekeeper to the CEO

Managed very active business and personal calendar

Planned and coordinated events which included selecting venue, reserving conference rooms, menu planning

Scheduled travel, prepared itineraries, reserved hotels and arranged car service for business and personal travel

Responded and tracked CEO’s emails while maintaining communication with CEO when out of office

Responsible for scheduling and coordinating logistics for Board Meetings, including coordinating dates, assisting with lodging and transportation arrangements, selecting Dinner venue and preparing materials

Coordinated logistics for attendance of conferences, including registration, hotel and car reservations and scheduling meetings

Filled out forms for Passport renewal, child’s school, camp, medical

Liaison for maintenance issues for home and office

Responsible for updating client and analyst database

Prepared and submitted expenses for reimbursement

Maintained schedule and prepared materials for CEO's other Board obligations

Assisted CFO with scheduling and preparing for Quarterly Earnings Releases

Managed Administrative Assistants & Receptionist

Risk Capital Reinsurance Company, Greenwich, CT - July 1996 to May 2000

Administrative Assistant

Maintained calendar for CFO and Controller

Coordinated travel arrangements and prepared itineraries

Scheduled, coordinated and handled logistics for Board and Committee Meetings and prepared materials for Board Meetings and Committee Meetings

Updated Earnings Releases, Quarterly and Annual financial reports and coordinated mailings of Annual Reports, Statutory Statements, and Quarterly Reports

Maintained database of Clients and Investors

Organized and provided Investors and Financial Analysts with earnings release dates

Processed expense reports for entire company

Provided Administrative support to Finance Department

W.R. Berkley Corporation, Greenwich, CT - October 1993 to July 1996

Administrative Assistant

Maintained calendar for Controller

Prepared and distributed quarterly new releases and earnings release

Updated and assembled financial packages for Board meetings

Updated 10K's & 10Q's

Created and mailed revenue invoices

Prepared and organized bank reconciliations and updated financial spreadsheets

Provided administrative support to Tax Accountant and other Accountants

EDUCATION:

Associates in Occupational Studies - Computerized Office Administration

College of Westchester, White Plains, NY

Graduated 1990

COMPUTER EXPERIENCE:

Microsoft Office Outlook, Word, Excel, PowerPoint, Access

Certify for Expense Reimbursement

Quick Books

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