Executive Assistant Administrative
Resume:
Carmela Forgione-Rich
West Harrison, NY 10604
*****@*********.***
Mobile: 914-***-****
CAREER SUMMARY:
Highly organized Executive Assistant with experience in fast paced working environments, known for her loyalty, commitment and confidentiality, flexibility and ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
PROFESSIONAL WORK EXPERIENCE:
Rockwood Capital, New York, NY - November 2007 to Present
Executive Assistant
Provide a broad variety of administrative tasks for two Partners their teams (Capital Markets & Hotels)
Prepare and submit expense report for reimbursement
Arrange complex and detailed domestic and international travel plans, itineraries and agendas
Manage active calendar of appointments, including reserving conference rooms, adding guests to building security list, meeting and greeting guests and preparing necessary documents
Coordinate logistics for attending conferences, includes registration, hotel and car reservations and coordinating meetings
Renew and update memberships and subscriptions
Facilitate with obtaining signatures required for loan documents and forwarding to appropriate parties
Download documents for review of possible acquisitions
Maintain and update all business contacts in Outlook
Provide support to other Administrative Assistants as needed
Assist with Personal work which includes filling out forms, scheduling appointments, mailing taxes
Mobius Management Systems, Rye, NY - May 2000 to June 2007
Executive Assistant to CEO
Acted as an effective gatekeeper to the CEO
Managed very active business and personal calendar
Planned and coordinated events which included selecting venue, reserving conference rooms, menu planning
Scheduled travel, prepared itineraries, reserved hotels and arranged car service for business and personal travel
Responded and tracked CEO’s emails while maintaining communication with CEO when out of office
Responsible for scheduling and coordinating logistics for Board Meetings, including coordinating dates, assisting with lodging and transportation arrangements, selecting Dinner venue and preparing materials
Coordinated logistics for attendance of conferences, including registration, hotel and car reservations and scheduling meetings
Filled out forms for Passport renewal, child’s school, camp, medical
Liaison for maintenance issues for home and office
Responsible for updating client and analyst database
Prepared and submitted expenses for reimbursement
Maintained schedule and prepared materials for CEO's other Board obligations
Assisted CFO with scheduling and preparing for Quarterly Earnings Releases
Managed Administrative Assistants & Receptionist
Risk Capital Reinsurance Company, Greenwich, CT - July 1996 to May 2000
Administrative Assistant
Maintained calendar for CFO and Controller
Coordinated travel arrangements and prepared itineraries
Scheduled, coordinated and handled logistics for Board and Committee Meetings and prepared materials for Board Meetings and Committee Meetings
Updated Earnings Releases, Quarterly and Annual financial reports and coordinated mailings of Annual Reports, Statutory Statements, and Quarterly Reports
Maintained database of Clients and Investors
Organized and provided Investors and Financial Analysts with earnings release dates
Processed expense reports for entire company
Provided Administrative support to Finance Department
W.R. Berkley Corporation, Greenwich, CT - October 1993 to July 1996
Administrative Assistant
Maintained calendar for Controller
Prepared and distributed quarterly new releases and earnings release
Updated and assembled financial packages for Board meetings
Updated 10K's & 10Q's
Created and mailed revenue invoices
Prepared and organized bank reconciliations and updated financial spreadsheets
Provided administrative support to Tax Accountant and other Accountants
EDUCATION:
Associates in Occupational Studies - Computerized Office Administration
College of Westchester, White Plains, NY
Graduated 1990
COMPUTER EXPERIENCE:
Microsoft Office Outlook, Word, Excel, PowerPoint, Access
Certify for Expense Reimbursement
Quick Books
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