Administrative Assistant Manager

Rubia Spina

**** ** *** *** - ***** Springs - FL - 33076

Home: 954-***-**** • Cell 954-***-****

E-mail: ***********@***.***

Career Focus

Administrative Assistant.

More than 20 years experience in administrative support roles. Organized and professional.

Summary of Skills

• Word, Excel, Outlook, Power Point, QuickBooks.

• Fluent in English, Spanish and Portuguese

Experience

Interjet Aviation LLC – 2011/ 2013.

Office Manager

• Acquired a good experience in aviation field.

• Searching aircrafts communicating with suppliers and customers from USA and abroad.

• Preparing Offers to Purchase and basic aircraft sale contracts.

• Working with Title Services company for assurance of a save negotiation for customers and the company.

• Aircraft Export to Brazil, preparing all the necessary paper work.

• Communication with ANAC for flight permissions and AVANACs

• Search and purchase of aircraft parts.

• Bookkeeping, preparing information for the Accountant, controlling bank accounts, signing checks and wire transfers.

• Responsible for all administrative tasks inherent to an administrative position.

Vip Business Corp. – 2010/2011

• Working as a QuickBooks data entry and assisting customers with basic information.

Mud Beauty Supply – 2009/2010

Administrative Assistant

• Bookkeeping, invoices, files organization.

• Customer Service.

• Communication with distributors from USA and Abroad.

• Receiving and shipping merchandise.

American Press Machines, Inc. - 2004 /2009

Office Manager

• Responsible for all administrative tasks.

• Customer support, suppliers contact inside the USA and abroad.

• Accounts payable, accounts receivable, data entry in QuickBooks.

• Documents preparation such as letters, e-mails communications, invoices, receipts, contracts.

• Import and Export of printing machines.

• Shipment logistic, supervision of load and unload operations.

Dream Export Corp. - 1998/2004

Office Manager

• Phone calls, faxing, photocopying, scanning, files organization, data entry, travel arrangements, e-mail communication.

• Customer support, suppliers contact, accounts payable.

• Translations of documents.

• Import and Export of Printing Machines

• Shipment logistics and load and unload supervision.

Itaú Group S.A. (Sao Paulo – Brazil) 1989 – 1995

Receptionist and grew to Executive Assistant

• Worked in several positions in different companies inside de Group.

• Responsible for all the tasks and activities inherent to the administrative position.

• Supervision of accounts rendered from employees when travelling inside the country and abroad.

• Organization and maintenance of a central file with important and confidential documents.

• Acquisition, file and distribution of licenses and certificates, suppying branches all over the Country.

• Internal disclosure of the principal law modifications that affected the company.

Education

Methodist University - São Paulo, Brazil

- Bachelor in Language Arts – Portuguese/English

Walter Bellian High School, São Paulo, Brazil

-Technician Degree – Executive Secretary

References upon request.

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