Human Resources Executive Assistant

LINDA LEE SPENCER

**** **** ******** *** 619-***-****

ENCINITAS, CA 92024

**********@*****.***

Customer-focused Human Resources Representative\Executive Assistant with

extensive experience supporting Senior Level Executives. Highly skilled in

project management augmented by strong time management, prioritization and

multi-tasking credentials. Thrive in a fast-paced, dynamic environment

where confidentiality, prioritization, and multitasking are required.

Flexible self-starter who works well both independently and as a team

member. Proven ability to quickly add value as it relates to

administration and office operations.

PROFESSIONAL EXPERIENCE

Maxlinear, Inc. 1/12 to Present

Human Resources Representative (Contractor)

. HR Database management: maintain and update the employee database and

complete special requests for information.

. Process New Hire Form I-9 and E-Verify.

. SOX audits (internal and external).

. New Hire Document & Termination Processing: Prepare new hire &

termination packets, send e-mail notifications, audit documents and send

to Payroll.

. Conduct New Hire Orientations.

. Benefits: process benefits with external benefit administrator and

complete regular audits of elections, billings and deductions.

. Maintain company's confidentiality documents - create and maintain

employee folders.

. Process internal change of status documents, employment verification

requests.

. Software proficiency in MS Excel, Outlook and Word.

Volcano Corporation 11/10 to 12/11

Executive Assistant to EVP Of Human Resources / Office Manager

. Provide administrative support for EVP of Human Resources including heavy

calendar management with internal and external

executives/vendors/assistants, e-mails, correspondence, expense

reports, phone calls, proposals, PowerPoint Presentations, invoicing, and

travel arrangements.

. Responsible for organizing and coordinating office operations and

procedures to ensure organizational effectiveness and efficiency to

include purchasing on budget and maintaining office supplies.

. Carry out event planning for company, client events and meetings.

. Schedule appointments and coordination of in-house & external meetings,

to include food/refreshments, video equipment, travel

. Assist HR Generalists with on-boarding, recruiting, benefits, internal

and external audits, new hire paperwork. Establish and maintain highly

confidential corporate files and records.

. Act as liaison between Executive Offices and Property Management Company

for on-going matters.

McLean, Rotherham & Co., CPAs 10/07 to 11/10

Executive Assistant to President/CEO / Office Manager

. Provided executive administration for President/CEO and Senior Partner

including personal banking, travel arrangements, heavy calendar

management, e-mails, correspondence, phone calls, proposals and

invoicing, Oversaw the day to day operation of the office to include all

facets of Human Resources

. Processed accounts payable and receivable with QuickBooks 2009

. Purchased and managed costs for company - budgeted and audit costs for

all related office related items to include, but not limited to, office

supplies, food, office equipment, furniture, advertising with an annual

savings of over $15,000

. Processed Payroll& 401k program on a bi-monthly basis utilizing Paychex

. Researched, interviewed and determined cost effective medical& liability

insurance, worker's compensation

. Ordered, installed and handled troubleshooting, for software and company

IT issues

. Handled event planning for company and client events and meetings

Moved to Minnesota to assist family member due to health situation 6/04 -

10/07

Department of Natural Resources/State of MN/Office Administration

Specialist (1/07 - 10/07)

Lutsen Resort, Lutsen, MN/Front Desk & Guest Services Associate

(6/04 - 11/06)

.

Kintera, Inc., San Diego, CA 5/01 - 8/03

Executive Assistant to EVP of Corporate Development, CFO / Office Manager

. Provided all executive support to EVP of Corporate Development & CFO

to include, but not limited to, managing e-mails, coordinating

calendars and scheduling meetings

. Acted as Liaison for CFO between Real Estate Broker, Risk and Services

Broker, assisted in securing $6M in latest round of financing, contact

between investors and executives, created mailings and binders for

potential investors

. Researched, interviewed and determined cost effective travel agency

for company; coordinated heavy travel arrangements

. Coordinated all aspects of office functions within or under budget to

include, but not limited to, holiday parties, summer picnics and

companywide meetings

. Budgeted and audit costs for all related office related items to

include, but not limited to, office supplies, food, office equipment

and furniture.

Bidland Systems, San Diego, CA (company went out of business) 5/99 - 4/01

Executive Assistant to President/CEO / Office Manager

. Hired as part of initial team that took the company from 7 employees

up to 87 before company ceased operation

. Provided all Executive support to President/CEO to include managing e-

mails and coordinating calendar and appointments, both personal and

business including banking, investments 401k plans, coordinated all

travel arrangements,

. Acted as liaison between President/CEO, employees, board members,

legal, vendor and sales; coordinated monthly board meetings via

telephone conference and in person

. Responsible for all HR functions to include administering benefits and

payroll with outside agency, facilitated new hire paperwork with new

employees, assisted in recruiting efforts with HR Director, supported

Controller with A/P and A/R

. Supervised 4 administrative support employees and receptionist

PROFLOWERS.com, La Jolla, CA 4/98-5/99

Executive Assistant to President (Bill Strauss)

. Provided executive support to President; created and typed letters and

correspondence, coordinated all travel arrangements as well as on and

off-site meetings, coordinated calendar, liaison between Company and

President

. Played key role in identifying and setting up flower growers

throughout California

. Administered inventory, payroll, new hires, benefits and A/P

. Joined e-commerce company with Bill Strauss as its inception and was

instrumental in growth from 3 to 20 employees; purchased office

furniture, computers, telephone system, copy and fax machines

.

IDRC Corporate Office, Rancho Santa Fe, CA

8/97-4/98

IDRC Call Center, San Diego, CA

Executive Assistant to Vice President of Operations (Bill Strauss)

. Provided all aspects of executive support to Vice President of Operations

for this start-up company

. Privy to confidential information

. Coordinated meetings and travel for management team throughout the U.S.

and Canada to include air, hotel and transportation

. Facilitated the operations and design of new 75,000 square foot

CallCenter

. Purchased new office furniture, computers, copy and fax machines for

corporate office in Rancho Santa Fe and new call center in San Diego

Ernst & Young LLP, San Diego, CA

11/94-8/97

Executive Assistant to Managing Partner

. Acted as right hand to Managing Partner in all facets of business and

personal matters

. Served as meeting coordinator and travel manager for Managing Partner

and entire firm

. Administrated accounts payable/receivable for two outside

organizations, backup for billing, financial statements, tax returns

and other office duties

COMPUTER SKILLS

Proficient in Word, Excel, PowerPoint 2010, Workday, Microsoft Office

2010, Access, Quicken, Netscape, Outlook, QuickBooks 2009

EDUCATION

St. Cloud AVTI, St. Cloud, Minnesota - B.S.

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