Manager Project

"** Years of experience in Administrative / Clerical procedures in India,

Kuwait and Afghanistan".

JAYACHANDRAN. S

Vishnupriyam, Mavelikara

Kerala, INDIA

Contact# ****-944-***-**** / 0091-479-***-****

Email: **********@*****.***

Objective

To obtain a challenging position considering my qualification, experience

and to improve overall performance qualities and operations, this profits

the company as well as personal.

Career Profile

Over all 17 years experience in Administration and clerical work both in

India, Kuwait and Afghanistan.

Exposure

. Knowledge of office administrative and clerical procedures.

. Skills in administrative policies, office procedures and

techniques.

. Able to handle confidential company and employee information with

complete discretion.

. Tracking records and database.

. Interpersonal communication letter, email, presentation, meetings.

. Employee grievance handling.

. Training & organizational development.

. Warehousing and inventory.

. Ability to work with all levels of employees including top, middle

and supervisory level management.

. Attendance & Payroll.

. Performance Appraisal and Annual Evaluation.

. Proficient in computer MS-Office and other office equipments.

. Knowledge of principles and process for providing customer and

personal services.

. Strong interpersonal and Organizational skills and have the ability

to prioritize tasks.

. Good communication skills, both oral and written..

Educational Qualification

. Bachelor of Arts (Economics) from Kerala University in 1987.

. Pre-Degree from Kerala University in 1984

. Secondary School Leaving Certificate from Board of Secondary

Education Kerala in 1982.

. Type Writing (English-Lower) from Board of Technical Education,

Kerala.

Computer Proficiency

. Ms Office (Word, Excel,Power Point, Outlook&Access), Internet,

Tally 5.4, Primavera Project Planner.

. US Army Software's Unit Level Logistic System-Ground (ULLS-G)

. COGZ- Maintenance Management System.

Certification/Training

. Diploma in Fire and Safety Engineering.

. Training course for Unit Level Logistic System(ULLS-G) - Arifjan,

Kuwait.

. Training course for Key and Lock Fundamentals- Arifjan, Kuwait.

. Training on Army Records and Information Management System ( ARIMS),

Arifjan, Kuwait.

. Course completed IOSH Managing Safely .

. Course completed NEBOSH IGC.

Language known

English, Hindi,Tamil and Malayalam.

License

. Valid Indian License.

. US Army Base Driving License. (4-401st AFSB, KAF)

Past Experience

AC FIRST/ AECOM, Kandahar- Afghanistan 02 May 2012 - 31

December 2012

US multinational Logistics & Maintenance support company in the US Defense

Base, Afghanistan

Administrative Assistant I

. Prepare and maintain employee roster for the section.

. Prepare Safety Training Sheet and maintain Safety Training matrix

for all the employees.

. Verify Timesheets accuracy.

. Prepare COMKAF and PERSTAT report.

. Prepare and monitor vacation schedules for R&R and EOC employees

. Key Control, issuing keys and maintain Key Control Log.

. Filing office records as per ARIMS.

. Update Department's SOP, POP and IWI.

. Gathers special report materials, forms and summaries at the

request of management.

. Process incoming and outgoing mail.

. Schedule appointments, requisition supplies and completes routine

office reports accurately.

. Operates all office equipment, PC computers and printer, scanner

and reproduction machines.

. Tool room and tool box inventory updation in quarterly basis.

. Maintain and monitor PMCS checklist for all the vehicles and other

operating machines.

. Performs other duties as assigned.

ITT / Excellis, KUWAIT 13

February 2011 - 31 December 2011

US multinational Logistics & Maintenance support company in the US Defense

Base Kuwait. Administrative Assistant I

. Work under the supervision of the Manager, responsible for office

correspondence, employee time sheets control, submission of

recurring reports, contract deliverables and over time projection

time.

. Set up and maintain logs, rosters, status boards, charts and

graphs.

. Compiles data in order to create reports, ledgers and forms for

distribution throughout the Branch. Coordinates with all sections

within the Branch to obtain and distribute information pertaining

to daily operational requirements. Maintain office files in

accordance with ARIMS filing system.

. Keep the Branch manning roster and telephone roster updated. Keeps

record of all employees, their vacation schedule and updating them

from time to time.

. Uses PC based spreadsheets, charts, database and word processors.

. Prepares and enters data or information form a source documents,

rough draft, copy or general instructions into routine and

technical materials including forms, statistical reports and

correspondence.

. Operates various office equipment, i.e. copy machine, scanner etc.

. Performs other duties as required by the Branch Manager.

CSA Ltd. (Combat Support Associate) Kuwait 11 February

2007 to 12 February 2011

US multinational Logistics & Maintenance support company in the US defense

base Kuwait.

Administrative Associate I

. Operates Unit Level Logistic System - Ground (ULLS-G)

. Operates COGZ Maintenance Management System.

. Tracking records of all completed work orders.

. Ensure all work is being processed in strict accordance with Standard

Operating Procedures (SOP).

. Updated all information in work order log, creating daily, weekly,

monthly and quarterly reports on all work order status.

. Conduct face to face meeting the Military personnel to find and settle

any discrepancies with work orders.

. Conduct face to face meeting with Building trade personnel to post

current status on all work orders for the Department.

. Posted all status on material that was due in for work orders.

. Maintained all files for work orders in accordance with Government

Regulations.

. Pick up and delivered work orders daily to the Military counterpart,

distributed to concerned sections as they were specified on request

and turned in all completed work orders to wok order section in

Command Cell.

. Submit request to supply for materials that need to be order to

completed work order.

. Submitted work order to Technical Inspectors for work verification

if completed submitted work order to Command Cell for close out.

. Requests, received, issued and maintained supply items for building

trade and Departments.

. Data entering of all received work orders in Excel spread sheet and DA

Box and tracking records of all open, completed and BOM requested

work orders.

. Attending telephone calls from Army Command Cell and passing

information to various sections.

. Maintained files in accordance with Army Records Information

Management Systems(ARIMS).

. Key Control and maintaining key control register.

. Conduct daily checks to make sure keys are being signed in and out

properly.

. All other duties required by the Supervisor.

Administrative Associate II

. Prepare Daily Morning Report (Personnel Statistics) and send to

Department Administrator.

. Prepare Daily Overtime Tracking Report and send to Department

Administrator.

. Prepare Daily Safety Briefing and monthly safety training.

. Prepare Branch Safety Summery Report & Monthly Safety Report.

. Maintain and update dispatch log for assigned Fork-lifts, Taylor Dunn and

leased vehicles.

. Updating Inventory and monitoring stock level.

. Verify Time Sheet accuracy and submit to Department Admin for approval.

. Filing records under Army Records Information Management System (ARIMS).

. Updating project Operating Procedure (POP) and Standard Operating

Procedure (SOP)

and Master Document List (MDL).

. Prepare and maintaining employee roster and daily sick/personal day

tracking.

. Send/receive office mails.

. Issue keys and maintaining key log.

. Compile and prepare water request for all sections.

. Prepare and tracking of Cost Tracker Report.

. Prepare Petty Cash and Process Petty Cash reports for Department

Approval.

. Prepare Director's Daily Brief and send to the Department Manager.

. Compiling and maintaining PMCS sheet.

. Prepare monthly Self Audit and monthly sub-contract data submit to

procurement.

. Track and maintaining vehicle data and mileage inspection and fuel

consumption.

. Prepare vehicle rotation roster for Management Staff.

. Prepare Alter roster and work schedule for all employees.

. Prepare Access Badge Application and Common Access Card.

. Prepare vacation calculation sheet and vacation form.

. Prepare monthly Project Manager updates for the Department Manager.

. Prepare and tracking Purchase Request for all sections.

. Prepare Request for Interview.

. Process the quotation of all sections for Director's approval.

. Prepare and track and updates all signature cards for the employees.

. Prepare Emergency Evacuation plan.

TATA TEA LTD; Kerala, INDIA

10 May 1995 to 31 January 2007

A Multinational Tea Plantation Company in India

Additional Assistant Section Officer

. Prepare documentation for employment contract agreement for new

employees.

. Updating employment statistical data and filing employees records for

company and Government verification as and when required.

. Prepares statistical report of employees strength to Head Office on

monthly basis.

. Monitoring and tracking records of employees due for retirement and

giving them prior notice.

. Calculating gratuity and preparing Provident Fund/Pension documents

for retired employees.

. Assists in settling accounts of retired employees.

. Keeping confidential company and employees information with highly

priority basis.

. Responding routine questions from employees on various matters.

. Prepares reports for management meeting.

. Prepares Staff/Workers payroll.

. Prepares Cash Vouchers, disbursement of cash for weekly/monthly

salary/wages to staff/workers.

. Collecting and updating data of tea production.

. Prepares monthly reports in connection with staff salary, worker wages

and tea production.

. Preparing Bill of Materials, Store Accounting, taking inventory and

verifying store requisition for issuing materials to the customers.

. Assists in preparing monthly account in preparing Trial Balance,

Profit & Loss of A/c & Balance Sheet and Budget.

. Prepare annual returns for the company and government.

. Independent correspondence.

Awards & Achievements

. Instant Cash awards from the Department Manager, PWD( South), Zone 6,

Arifjan, Kuwait.

. Certificate of Appreciation from the United States of America, 3rd

Army.

. Certificate of Appreciation from the Material Maintenance Directorate, Camp Arifjan, Kuwait.

. Certificate of Appreciation from Department of Army Directorate of

Public Works, US Army Area Support Group, Kuwait.

. Certificate of Appreciation from US Army, 515 Transportation Company,

Afghanistan, Kandahar.

Personal Data

Name : JAYACHANDRAN S

Date of Birth : 21 March 1967

Marital Status : Married

Nationality : INDIAN

Passport No. : G1686118

Issue Date : 17 April 2007

Expiry Date : 18 April 2017

Place of Issue : Kuwait.

Declaration:

I hereby declare that above said particulars are true & correct to

the best of my knowledge and belief.

Place: Mavelikara

JAYACHANDRAN.S

Date: 21 June 2013

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