Assistant Executive

Janet Rivera ******@*****.***

Janet Rivera

***** ****** **. #****, ******, TX 78754 512-***-**** ******@*****.***

PROFESSIONAL SUMMARY

Work history emphasis on providing professional/advanced administrative support to financial institutions, consulting and

legal/law enforcement entities. Excellent communicator with exceptional interpersonal communication skills. Strong

planner and problem solver who readily adapts to change, works independently and exceeds expectations. Able to juggle

multiple priorities and meet tight deadlines without compromising quality.

Key Strengths

Office Skills: Report & Document Meeting & Event Planning

Preparation

Records Management Calendaring

Spreadsheet &

Database Administration Executive Support

Database Creation Office Management

Travel Coordination

Computer Skills:

MS Word 2013

MS PowerPoint 2010

Windows 8

MS Excel 2010

MS Access

Internet

MS Outlook 2010

MS Project

Expedition 9.0

WordPerfect Office

Visio

X5

PROFESSIONAL EXPERIENCE

Law Office of Juan DeKruyff 2012 - Present

Immigration Legal Assistant

Draft applications, petitions, letters and affidavits.

Coordinate filing of applications and petitions.

Translate foreign documents and equivalency evaluations of foreign degrees Research availability of foreign

documents and immigrant and non-immigrant visa alternatives.

Maintain Calendar.

Screen calls.

Temporary Employment Services

Various Positions

2011 - 2012

Capital Metro as a Sr. Administrative Assistant/Asst. Contract

Administrator in Procurement.

The Home Depot Technology Center as an Executive Assistant to the

Director of Mid-Tier Services.

Al Frank Asset Management Company as an Executive Assistant to

the CEO.

Omni Hotel as a HR Coordinator.

Daman Consulting as a HR Coordinator.

FosterQuan LLP 2010 - 2011

Immigration Legal Assistant

Assisted with client intake.

Researched and gathered evidence.

Prepared cases for filing at the United States Citizenship and Immigration Services and U.S. Department of Labor.

Conducted research on new immigration policies and regulations.

Followed-up with clients.

Wrote client declarations and translating documents from Spanish to English.

Janet Rivera ******@*****.***

CH2MHILL, Austin, TX

Executive Assistant/ Document Control Manager 2001 - 2007

Ensured that documents/deliverables were complete, finalized and revie wed.

Recorded and logged project documents received from Project Managers.

Prepared reports, correspondence, presentations, invoices & memos.

Provided advanced administrative support services to a group of professionals or management personnel.

Reviewed contracts to determine and evaluate clients’ needs.

Had frequent internal and external contacts with all levels of employees and clients or other individuals.

Maintained Calendar.

Took meeting minutes.

Coordinated travel arrangements.

Scheduled meetings, conference calls and training sessions.

The Law Firm of Matt Trevena, Austin, TX

Legal Assistant 2000 - 2001

Filed case documents with Immigration and Naturalization Service (INS).

Drafted legal correspondence.

Answered daily calls and scheduled appointments.

Communicated with clients on a daily basis regarding rights and benefits.

Screened client calls based on their individual immigration needs.

Conducted research regarding immigration laws and regulations.

Produced publications and registration forms for conferences.

Maintained the Attorney’s calendar.

Word processed cases.

Case management.

Prepared cases on immigration database.

Prepared and executed daily financial functions.

Texas Department of Protective & Services, Austin, TX

HR Specialist I 1998 - 2000

Worked closely with all levels of HR staff to complete processes for hiring and selections, separations, leave,

compensation, and position control.

Screened applications for minimum qualifications and, when appropriate, screened for further selection criteria.

Prepared job vacancy notices.

Prepared and sent new hire correspondence to selected applicants and regional staff.

Consistently ensured employees were separated from the agency correctly and were not overpaid or underpaid.

Processed employee separations according to agency standards.

Responded to questions regarding FMLA, Extended Sick Leave and Sick Leave Pool.

Developed training materials related to training.

Assisted with training.

Texas Commission on Law Enforcement, Austin, TX

Clerk III 1996 - 1998

Reviewed, analyzed and processed Peace Officer license applications.

Answered daily calls regarding Peace Officers training.

Composed letters in response to correspondence.

Compiled and maintained records.

Entered data and retrieved information from various databases.

EDUCATION AND PROFESSIONAL DEVELOPMENT

Janet Rivera ******@*****.***

Bachelor of Arts in Criminology, St. Leo College St. Leo, FL 2001-2004

Master of Science in Homeland Security Capella University, MN Currently Enrolled

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