Executive Assistant Manager

SENIOR EXECUTIVE ADMINISTRATION

. Demonstrated experience managing the offices, business and personal

affairs of senior-level executives in fast-paced, complex organizations.

. Support domestic and international employers in cultivating key sales

operations, business development initiatives, public affairs and managing

projects. Produce presentations, marketing materials, press releases and

web site content. Coordinate complex calendars, travel itineraries and

large and small events; process expenses, track invoices and respond to

staff, client and vendor inquiries/issues, create/proofread

correspondence, reports, and budgets.

. An independent, proactive professional with excellent organization,

communication and people skills; adept at cultivating positive

relationships with clients and colleagues at all organizational levels.

. Proficient with Microsoft Windows, Mac OS, MS Word, Excel, PowerPoint,

Outlook, Visio, Pages, Entourage, Google Docs, Concur, Kronos, WebEx,

Social Media Platforms, and Photoshop.

PROFESSIONAL EXPERIENCE

Fox Sports Media Group, Los Angeles, CA

1/13 - present

Senior Executive Assistant / Programming Coordinator

Manage calendars, coordinate complex meetings and travel for 3 senior

Executives. Handle all administrative, operational and logistical needs

for a team of 20 and manage interns. Proofread and edit creative and

marketing material, conduct research and analyze data. Synthesize multiple

sources of information and create programming schedules and reports.

Process and track expenses, vendor invoices, contractor timecards and

maintain project files. Draft business correspondence and create

presentations. Assist in multiple capacities on-set during scripted and

live-event productions.

Executive Assistant to the SVP, Marketing & Production

9/11 - 1/13

Managed SVP's calendar, meetings and travel. Answered phones, rolled

calls, maintained contact lists, call logs, tracked and processed

expenses and vendor invoices, contractor timecards and maintained project

files. Assisted with various projects and conducted new promo research.

Drafted, proofread and edited correspondence, creative and marketing

material. Oversaw distribution and donation of branded merchandise.

Digitalady Productions, LLC, Concord, CA

10/07 - 7/11

Executive Assistant to Executive Producer / Associate Producer

Assisted in development of film and video projects from pre- to post-

production. Managed office, maintained contact lists, tracked expenses and

invoices. Conducted crew interviews, casting calls and location scouting.

Obtained permits, managed crew and talent on set. Cultivated relationships

with grant organizations, investors and donors. Produced treatments,

budgets, grants, press releases, social media campaigns and other

promotional materials for presentation to investors, distributors and key

stakeholders. Coordinated planning and execution of six-week,

international documentary film shoot on a limited budget.

Yahoo! Inc., Sunnyvale, CA and Berkeley, CA

1/04 - 2/07

Executive Assistant/Office Manager, Social Media Research Lab (joint effort

with UC Berkeley)

Established office and managed facility, logistics and administration for

30+ research scientists/engineers, data analysts, cultural anthropologists

and academics; responsibilities included meeting and travel coordination,

data management, producing presentations and reports. Purchased and

maintained office equipment and digital media library and planned and

organized events from weekly staff lunches to monthly colloquiums for 100+

attendees. (9/05 - 2/07)

Associate Program Manager/Executive Assistant to Vice President, Business

Operations

Responsible for generating Executive's business correspondence, managing

busy calendar and facilitating heavy domestic and international travel

schedule. anHanlded Handle Handled phones, took meeting notes and ensured

deliverables, tracked expenses, invoices and division budget. Produced and

published Division's operational policies and procedures, promoted

awareness and trained team members as needed. Worked across functions and

with internal and offshore personnel to roll-out new partnerships and

managed an extranet application for Yahoo!'s telecommunications partners:

Verizon, SBC, Sprint, Rogers Canada and British Telecom. (1/04 - 9/05)

Henninger Media Services, Inc., Arlington, VA

10/99 - 11/03

Office Manager, Media/Post-Production Education Center

Oversaw training center's daily operations and client relations for this

national provider of film, video and new media that certified 250 students

across three systems through 20 classes annually. Established office

policies and procedures. Drafted corporate, training and collateral

marketing materials for prospective students and public.

Office of Management & Budget, Executive Office of the President,

Washington, DC 4/98 - 9/99

Special Assistant to the Director of Health, Personnel and Veteran's

Affairs

Performed tasks and functions to keep work and communications flowing

smoothly through the Director's office. Acted on Director's behalf with

the Clinton White House, Congress, internal executive agencies and the

public on policies and pending issues. Effectively managed office move for

from private to public sector. Drafted and processed political and

government classified documentation, official correspondence and

legislation. Created budgets, presentations and project updates.

Epoch Internet, Fairfax, VA

4/96 - 4/98

Executive Assistant to the Senior Vice President, Sales & Marketing

Assisted Senior Vice President of Sales & Marketing in creating and

publishing formal methods, procedures and training materials for this tech

start-up. Produced client proposals, contracts, and business

correspondence; managed meeting calendar, expenses and travel for all

employees. Efficiently coordinated an office move and implementation for 5

executives and 20 staff.

Joint Policy Board for Mathematics, Washington, DC

6/91 - 4/96

Executive Assistant to the Board

Oversaw office administration, management and new project initiatives for

this nonprofit organization. Planned and executed the annual Coalition for

National Science Funding exhibition and reception for 400+ Members of

Congress and 200 Scientists and Mathematicians. Produced legislative and

policy-related correspondence, documents, budgets and presentations.

United States Army, Pentagon, Washington D.C. and NATO Belgium

6/86 - 6/91

Executive Assistant

Served as Executive Assistant to NATO Commander, 4-Star General John R.

Galvin and Department of Defense Senior Executive, Ralph Gunn. Performed

protocol and ceremonial functions for visits to NATO for Heads of State and

foreign dignitaries. Coordinated high-level meetings and events and

managed classified correspondence.

EDUCATION

Graduate Program Certificate, Film & Television Production/Screenwriting,

Berkeley Digital Film Institute

B.A., International Relations/English, Trinity University, summa cum laude

Honor Graduate, U.S. Army School of Administration

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