Administrative Assistant Director

Almatine A. Oliver

***** ******* * **** ~ Prairieville, LA 70769

225-***-****~ *********@*****.***

Iberville Rehabilitation Services

Bookkeeper-September 2004 – Present (part-time)

Prepare journal entries and post to general ledger,

Reconcile bank statement and trial balance accounts,

Prepare daily or weekly cash management reports,

Analyze and prepare monthly financial statements and other financial reports

Process monthly and quarterly tax forms

Assist with yearly audits and CARF accreditation.

Community Association for the Welfare of School Children

HR/Administrative Assistant-July 1994 – October 1999 and May 2012

Provided program oversight to ensure compliance with grants requirements.

Maintains program records

Prepared required state and federal funding reports and compiled a variety of statistics and data

Gathered, organized, and summarized a variety of data and databases

Operated office equipment

Applied a variety of grant policies, rules, and regulations to program descriptions

Prepared and maintained grant funding records and reports

Represented the organization at various events, meetings, and trainings

Prepared monthly financial reports and presented them a monthly programmatic and board meetings.

Performed program monitoring and documentation

Assisted the director with preparation of grant materials for submission to funders

Oversaw subcontracts, monitored sub-recipient spending and cost allocations to ensure compliance with funding agency guidelines.

Other duties and tasks as assigned

Success for All Foundation

Report Specialist- October 1999 to January 2008

Examined and compiled area achievement data.

Developed reports to support the school improvement plan.

Scheduled and coordinated site visits and maintained records for all recurring site visits.

Processed, proofread and forwarded progress reports to school and other educational entities.

Louisiana Primary Care Association, Inc.

HR Coordinator-September 1989-1994

Performed administrative support to director and program managers.

Assisted director with grant writing and compliance.

Prepared information for executive use in discussions, meetings, and presentations.

Maintained daily calendars via Outlook; scheduled meetings and appointments, made travel arrangements.

Received and screened phone calls; documented detailed messages, and routed calls to appropriate individuals.

Organized meetings and conferences preparing agendas, facilitating space, ordering refreshments/catering, communication, taking minutes, and transcribing meeting minutes.

Prepared financial reports and other information for board meetings

Processed new hires, terminations and payroll.

Performed other duties as requested.

EDUCATION:

Bachelor’s degree in Accounting;

SKILLS:

Over 20 years of accounting and administrative experience; strong computer skills; proficient in MS Office programs, QuickBooks, Peachtree, and Sage; excellent verbal, written, communication and transcription skills. Knowledge of Federal and State grant reporting processes.

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