Executive Assistant

Dionna Y. Marshall

Executive Administrator

E-mail **************@*****.***

Summary of Qualifications

I relieve the Center Chief Technologist and Division Chief of administrative type functions in order to increase the time

they have available for executive/management level responsibilities. I handle a wide variety of situations and conflicts

involving the clerical and administrative function at both the Directorate and Division levels. I am responsible for

confidential and time sensitive material and prepare routine and advanced correspondence including letters, memoranda,

and reports. I hold an associate’s degree and over 7 years of experience working as an admin at NASA ARC. I am skilled

at a variety of the government concepts, practices, and procedures and rely on my own experience and judgment to plan

and accomplish goals. I also direct and lead the work of others as requested for conferences, workshop and other events. A

wide degree of professionalism, creativity, teamwork and a positive attitude can be expected. I also hold a Secret

Clearance.

Experience

NASA/Ames Research Center Moffett Field, CA July 2005 - Present

Executive Administrator to the Center Chief Technologist & Mission Design Division

Jacobs Technology October 06 –Present

Interface with executives and their staff from both government and non-government institutions,

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including the nation's leading universities and research labs. I am familiar with and take into

consideration various protocol and procedural differences in handling these contacts

Work with other secretaries and administrative personnel to ensure the smooth operation of the

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Center Chief Technologist’s Office and the Mission Design Division

Primary control over the calendars for the Center Chief Technologist and Division Management with

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authority for scheduling and prioritizing appointments and meetings as well as accepting or

declining invitations

Make arrangements for meetings, such as preparing agendas, notifying participants, arranging

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luncheons and similar matters. Develop background information and presentations

Coordinate final review of documents, ensuring appropriate personnel have reviewed the document,

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and that it is accurate and suitable to be released.

Serve as a backup assistant for the Engineering Directorate and the Program and Project Directorate

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for all correspondences, files and records.

Reply to mail and inquiries not requiring the Chief Technologists' attention, routing all other matters

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to the appropriate personnel. Screening of all publications, directives, and periodicals, bringing items

of significance to the supervisor's attention.

Makes travel arrangements, prepare travel authorizations, and assist staff in preparing travel

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vouchers

Serves as Facility Site Manager (FSM) POC for all building and personnel safety issues. Coordinate

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for all building construction and maintenance

Perform duties as an Events Manager for events ranging from 30 – 200 attendees at various times

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throughout the year. Use of self direction to manage event staff and vendors

Represent the Division at outside conferences by managing exhibit booths.

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Research purchases for the organization and ensure that staff follows standard procedures to procure,

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authorize, control and justify purchases. Maintains tracking system to ensure that deadlines are met

and assignments are completed.

Recommend changes in administrative policies and coordinate resolutions and improvements.

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Dionna Y. Marshall

Executive Administrator

E-mail **************@*****.***

Administrative Assistant

Unconventional Concepts Inc. November 05 –September 06

General Office Support

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Coordinate Conferences/ Event Planning

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Maintain multiple databases pertaining to various tasks/ planning projects

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Assist Business Operations Manager with budgetary tracking

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Administrative Assistant

Foothill-De Anza Internship Program July 05 – November 05

Perform general office duties as needed to support staff

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Support logistical planning for Technology Integration Agent

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Coordinate travel for staff and associates

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Manage conference rooms and telecon schedules

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Rainbow Recovery Foundation San Jose, CA October 03- November 05

Site Manager

• Oversee up to 14 in-house clients; maintain a variety of confidential and legal reports used to record client

progress for Santa Clara County Superior Court

• Communicate effectively with county workers, upper management, clients and public

• Conduct weekly meetings and create reports of their outcome

• Work with clients to obtain goals set forth by Santa Clara County Superior Court

Law Offices of Michael Galligan San Mateo, CA July 2001 – October 2002

Legal Assistant

• Pre-litigation debt collection for both personal and business accounts

• Created hard copy filing system for incoming and current accounts.

Education

De Anza College

• A.A in Liberal Arts and Certificate - Administrative Assistant/Office Technology July 2012

• Certificate of Completion - Administrative Assistant/Office Technology July 2012

Awards

CANEUS Award for Excellence in Services March 2009

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NASA Ames Honor Award for Group/Team (NanoSatellite Team) October 2009

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NASA Ames Honor Award for Group/Team (Yuri’s Night and Education Day) September 2010

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Jacobs Administrator of the Year 2010 December 2010

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NASA Ames Group Achievement Award

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(O/OREOS Nanosatellite Science & Engineering Team) August 2011

Contact this candidate