Contracts Coordinator

Grace Hudson

** ********* ********

Mount Pearl, NL A1N 2Y9

709-***-**** (c)

*****.******@****.***

Professional Experience

Vale Inc April 20, 2015 – Present

Contract Coordinator:

Manages the pre-bid contract assembly.

Coordinates the bid site visit with procurement.

Chairs and minutes, contract kick-off meeting and progress meetings.

Responsible for payment certification and claims administration.

Develops, processes and implements contractual documents and engineering change notices.

Administrates contracts in accordance with general requirements of contractual terms and conditions. Works closely with the Package Owner and his team to advise them on the content of the contract.

Manages official communication with contractor and prepares letters on the request of the Package Owner.

Initiates, generates and manages Contract Site Instructions.

Raises trends and participates in contract cost forecasting in coordination with the Area Manager, Package Owner and Project Controls.

Participates in cash flow forecast with Project Controls.

Maintains various contract registers and as per project specific instructions.

Expedites and manages the deliverables and inputs as required from the estimating group.

Manages of bonds/guarantees.

Participates in the contract close-out.

Maintains Claims Register, Payment Register, Close-Out log, Back charge, Performance and Warranty Bond Log and CSI Register for each contract.

Ensure requisitions are entered and up to date

Liaise with Procurement team on all aspects of contracts.

PricewaterhouseCoopers, LLP 2010-April 17, 2015

Client Contract Administrator:

Assist with developing contracting plans, coordinate and communicate with various project stakeholders on the timely delivery of their responsibilities/deliverables required for contract formation

Conduct and assist with contract formation activities

Attest contractor invoices in compliance with established procedures, certify and approve the invoices

Apply change management process for contracts ensuring documentation is coordinated with the functional groups

Create, implement and maintain tracking systems and ensure signing authorities are adhered to for commitments

Ensure the assembly and maintenance of contract records for the purpose of administering contracts

Assist in the preparation for claims defense cases

Communicate potential impacts and contract information to the contracts management team

Coordinate with contractors to ensure adherence to all contractual obligations

Coordinate and document meetings for all contracts

Conduct contract close out processes

Assist in stewardship activities related to contract performance

Responsible for the collection and management of contract / supplier data in accordance with Suncor’s data management policies and procedures

Support the warranty management process, escalating issues as necessary

Coordinate with Project Management, Construction Management, Business Development, Legal, and Finance during contract preparation and project execution

Executive month-end process including clearing the WIP, time entry, invoicing, etc.

All aspects of account payable and receivables.

Stratos Global/Inmarsat St. John’s 2004 - 2010

Accounting Clerk

Key data and prepare batches for processing which involved sorting, alphabetizing, and running tapes to verify hash counts and totals.

Reconcile various expenditure reports to source documents; distribute and file financial documents and reports.

Answer telephones, open and log mail, meet and greet visitors, and assist in other clerical functions.

Sort documents; code, log, review for accuracy; match supporting invoices to procurement documents; and verify invoices for payment.

Prepare routine entries and post financial transactions.

Reconcile entries and internal ledgers to financial reporting system reports.

Research processing problems, contact departments and vendors to resolve problems and expedite payment, and respond to inquiries by telephone or in writing; refer complex problems for solution.

Perform miscellaneous job-related duties as assigned.

Skills and Knowledge:

Highly professional team player with superior interpersonal and communication skills

Strong organizational, problem solving and analytical skills

Ability to multi-task and be flexible in a fast-paced environment

Detail oriented with drive for efficiency and timeliness

Software Programs: SAP, PeopleSoft and Oracle

Education

College of North Atlantic

Office Administration Legal (1996-1998)

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