Manager Administrative Assistant

Susan Creamer-Grubba

650-***-****

Email: ************@*****.***

SUMMARY OF QUALIFICATIONS

I am an experienced multi-tasker, resourceful problem-solver, and effective communicator. I learn quickly and

enjoy acquiring new skills. I seek a challenging position that makes use of my many abilities

PROFESSIONAL SKILLS

• Over 25 years’ experience as an administrative assistant/office manager

• Innovative, intuitive approach to handling tasks; creative problem solver

• Big-picture thinker, but also able to address small details

• Excel in both written and verbal communication

• Project-oriented, with ability to facilitate tasks and get others on board

• Thrive when working with diverse groups of people on a variety of projects

• Adept at bringing people together and making work fun

• Proficient in Microsoft Office (Word, Excel, PowerPoint), Quickbook Pro, Adobe Acrobat, and EndNote on

both Windows and Mac OS

• Willing to learn new systems, processes, procedures, and software

• Able to switch gears, multitask, and work well under pressure

• Skilled at prioritizing workload and anticipating staff needs

EXPERIENCE

2010 – Present: SRI International, Menlo Park, CA

Administrative Assistant for Materials Research Laboratory: Provide backup administrative support to the

Materials Research Laboratory. Help coordinate and structure research proposals from initial work request to final

submission, working with technical, business, contracts, and editorial staff to ensure all necessary requirements are

met and proposals are submitted on time.

2003 – 2009: SRI International, Menlo Park, CA

Administrative Coordinator for Microsystems Innovation Center: Provided full administrative support to 16 people.

Coordinate travel requests, recordkeeping, arranging for office moves, etc., Coordinated and structured research

proposals.

1999 – 2002: Facilichem Inc., Menlo Park, CA

Office Manager: Ran the office of a startup company, including hiring, filing, ordering supplies. Responsible for

payroll and handling accounts. Ensured that the company, funded by a government grant, complied with all

governments rules and regulations, including an audit of our accounting system. Took notes at board of directors

meetings.

1987 – 1999: SRI International, Menlo Park, CA

Administrative Assistant for Materials Research Group: Responsible for word processing of proposals, reports,

papers and correspondence for a group of approximately 25 people. Kept records, screened phone calls, and took

messages. Interacted with business office, editor, and contracts office to obtain approval for proposals and reports.

1984 – 1986: – Bendix Corporation, North Manchester, IN

Purchasing/Personnel Assistant: Provided support for the purchasing manager and personnel manager. Helped

keep track of inventory and ordered supplies. Reconciled AMEX billing and statements. Monitored past-due

invoices. Assisted the personnel manager with human resources issues.

EDUCATION

Quickbooks Pro Class

REFERENCES

Available on request

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