Manager Administrative Assistant
Resume:
Stacy Williams
**** *** ****** *****, ********, IN 47201
*****.***.********.***@*****.***
Objective:
Currently seeking a challenging and rewarding position that utilizes all my skills and experience.
Work Experience:
Valutec - Franklin, TN Contracts Administrator - 06/2011 - Present
Receive all orders from inside and outside sales
Receive all contracts from resellers and referral partners
Review all paperwork for all pertinent information needed of the merchant, reseller, or referral partner
Confirm all banking and/or credit information
Assign merchant id numbers, location id numbers, terminal numbers, and reseller numbers
Enter all contracts into system
Initiate all orders and assign standard orders to the appropriate designer
Initiate all billing/fees
Assist resellers and referral partners with their paperwork and any questions
Activate and preload any standard cards
Create and maintain all files and file room
R & R Technologies - Edinburgh, IN Accounting Manager - 10/2007 - 01/2011
Created and maintained all customer, vendor and employee files
Performed all duties relating to accounts payable
Issued all outgoing checks
Reconciled bank statement each month
Generated all company invoices
Initiated all collection calls and negotiated any payment arrangements
Eliminated all outstanding receivable balances over 60 days in less than 3 months
Entered all production data daily for each associate
Implemented new monitoring system for production data sheets
Scheduled all package pick-ups and created labels
Managed office and handled 6 line telephone system
Assisted purchasing manager with orders
Renegotiated yearly contracts with telephone and cell providers
Calculated weekly hours worked for each employee
Tracked and logged records for employee attendance, vacation hours, and tardiness
Self-employed - Columbus IN House Cleaner - 2003-2007
Total Fitness - Columbus, IN Fitness Instructor - 1998-2003
Instructed all fitness classes offered by the gym
Created new and original routines for every class each session
Provided personal training
Assisted with counter sales, client orientation, and facility maintenance
Columbus Regional Hospital - Columbus, IN Fitness Instructor - 1993-1998
Instructed all fitness offered by the Wellness Program
Created new and original routines for each class every session
Provided personal training
Keystone Construction Services, Inc. - Columbus IN Office Manager - 1991-1993
Completed and delivered all bid documents
Calculated and prepared all tax forms and payments
Billed all customers for jobs completed
Compiled all employee hours and prepared payroll checks
Processed all payable invoices and approved for payment
Reviewed percentages complete on jobs and generated all invoices
Managed all banking responsibilities
Collected all outstanding debts
Heritage Construction Services, Inc., - Columbus, IN Contracts Manager - 1988-1991
Reviewed all daily reports of every superintendent for each job
Compared tickets and receipts to daily reports
Approved all payables and coded with appropriate job number and cost code
Created and maintained all vendor and jog files
Distributed and tracked all allocated company credit and fuel cards
Assisted with telephone back-up
Monitored all jobs for percentages complete and generated all invoices
Managed all subcontractors, composed all contracts and approved payments to subcontractors
Initiated all collection calls and negotiated any payment arrangements
Managed all subcontractors, composed all contracts and approved payments
Prepared all bid documents and assisted in obtaining quotes
Contractors United, Inc - Columbus, IN Administrative Assistant - 1986-1988
Reviewed daily reports from each superintendent for every job number and cost code
Compared all tickets and receipts to daily reports
Created and maintained all vendor and job files
Approved all payables and assigned appropriate job number and cost code
Managed petty cash
Distributed and monitored all company credit and fuel cards
Richard S. Eynon,, P.C. - Columbus, IN Legal Assistant - 1982-1986
Created and maintained all client files
Prepared legal documents
Filed all proceedings with the Court
SKILLS:
Fundamental accounting knowledge
Efficient, detail-oriented, highly organized
Strong analytical and problem solving skills
10 key touch
Proficient in Microsoft Office, Excel, Word, Outlook, Net-Term/Pro-Com, Windows XP & 7000, UPS
Worldship 2010, ADP Payroll, Experian BizApps, FedEx Shipping, GXS Trade Web
Contact this candidate