Management Security

Cynthia Simms

**** **** **** ***** ● Waldorf, Maryland 20603 ● Phone 301-***-**** ● *************.*****@*****.***

KEY COMPETENCIES

Provide executive support to senior leadership to include Senior Vice Presidents.

Perform highly complex administrative functions to support corporate leadership and management,

business development, operations, and other corporate functional support divisions.

Direct the production and preparation of large, complex proposals and oral presentations including

planning, coordinating, and communicating with large teams to maintain momentum, achieve a

competitive advantage, and position to win.

Oversee property management, facilities management and operations, third-party vendors, and service

providers to ensure a safe work environment.

Manage administration services plan and staff and direct and coordinate all organization support

services.

Work independently and as an involved team member.

Security Clearance: SECRET (Current)

EXPERIENCE

Director, Administrative Services

CALIBRE Systems, Inc., Alexandria, Virginia March 1989 – April 2013

Met weekly with senior leadership at the Executive Vice President and Director levels to identify

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corporate priorities and provide communications recommendations.

Supervised seven employees, provided leadership, training, and direction to the administrative staff.

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Maintained expert knowledge of and enforced personnel policies, procedures, and processes.

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Reviewed requests for proposal (RFPs) and requests for quotation (RFQs) in response to local, state,

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and federal government contracts.

Demonstrated ability to meet deadlines and produce quality work products for complex proposals.

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Managed structure proposal processes and procedures, and knowledge of effective and efficient

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proposal tools to facilitate proposal team knowledge sharing.

Oversaw proposal production coordination for technical and cost/price volume process, editing,

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formatting, enforced version control, file maintenance, final compliance check, packaging and final

submittal and proposal documents repository.

Coordinated with the proposal team to ensure all timelines were met.

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Demonstrated ability to operate independently and in a team environment to communicate effectively

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with technical staff, peers, management, and with customers.

Managed and executed mailroom operations, front desk reception, conference room set up, corporate

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mailings, resume management, office supplies, and the Administrative Services helpdesk.

Provided facility/office management and security including office moves and set up, furniture

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procurement/repair, security badging, common area maintenance, and off-site storage.

Maintained daily calendars, meeting agendas, conference calls, and secure locations.

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Arranged domestic and international travel including hotel accommodations, car service, and

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itineraries.

Cynthia Simms Page 2

*************.*****@*****.***

Coordinated executed, and managed corporate events to include Board of Directors meetings,

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networking receptions, and special events. Directed the efforts of multiple vendors.

Reconciled invoices and handled all departmental billing inquires. Managed monthly expense reports

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to ensure accurate tracking of reimbursements.

Managed emergency preparedness activities including floor plans, emergency evacuation plans,

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telephone rosters, and kiosks.

Maintained departmental organization charts, on-call staffing, and emergency contact lists.

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Oversaw the National Industrial Security Program and enforced government and company security

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policies.

EDUCATION

University of Maryland University College, Adelphi, MD

2009-present: working towards Business Management Degree expected to graduate 2014

2009, Associates of Business Administration ● College of Southern Maryland, La Plata, MD

1987, Certificate in Word Processing/Small Computers ● College of Southern Maryland, La Plata, MD

PROFESSIONAL DEVELOPMENT

Managing Winning Proposals – The Shipley Method, CALIBRE Systems, Inc. 2008

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Microsoft Office Suite, 2007, Gestalt Systems Incorporated

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PROFESSIONAL RECOGNITION

2006 GFEBS Certificate of Appreciation: appreciation and contribution to success of important event

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2001 Distinguished Service Award: Manage Our Company…by adapting and adopting effective and

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efficient business practices

1998 President’s Award: Sound planning and execution of office move

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1998 President’s Award: Uncompromising professionalism of security program

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At the approval of the Board of Directors, served as an Employee Stock Ownership Plan (ESOP)

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Trustee and advisor

SKILLS

Proficient Microsoft Word, PowerPoint, Outlook; knowledge of Microsoft Excel, Visio, Access, Project,

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and Publisher, WordPerfect (DOS) 5.0, 5.1, and 6.0, WordPerfect (Windows) 5.2, Wordstar, Lotus

Manuscript 2.1, MacDraw and MacDraw II, MacDraw Pro, dBase II, III, Supercalc. Operating Systems:

MS/PC-DOS, FINDER (MacIntosh OS), MS/PC-DOS, FINDER (MacIntosh OS). Equipment: various

typewriters

VOLUNTEER ACTIVITIES

Washington Area Bicyclist Association (WABA), Responsibilities: I oversaw CALIBRE’s participation in the

WABA, coordinated volunteers, email communications with staff, signed up applicants, sponsorship

banner, and giveaways.

Greater Springfield Chamber of Commerce, Responsibilities: I oversaw CALIBRE’s participation in

Networking Breakfast with Chamber members and new organizations in the community.

Community and Church Volunteer, Responsibilities: Assisted in collecting food and clothes from donation,

helped the homeless to have shelter, and organized fund raising to collect more money to help the

community.

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