Manager Access Control

SUJITHA D’SOUZA

HRBR Layout, Kalyanagar,

Bangalore

Mobile: +91-776******* / +91-948*******

Email: ***************@*****.*** / ***************@*****.***

Objective

To be associated with an organization where there is scope for learning, building good interpersonal

skills and to work with team spirit.

Work Experience

1. Presently working as Admin Support Executive for a leading Company M/s. ROYAL

DUTCH SHELL.

Nature of Job:

• Coordination with travel agency, Travel and hotel arrangement for staff traveling outstation

• Facility Management

• Stationery & Vendor Management

• Processing & renewal of Contracts of facilities like AC, Access Control, Pest Control, UPS,

EPBAX, Fire Extinguisher, Water purifier etc. Ensuring all facilities are in proper working

condition & timely payments of bills for all facilities

• Arrange Access Cards, ID Cards & Visiting cards for employees

• Ensuring timely payments of bills for all facilities Procurement of required materials for proper

housekeeping, Effective facility management, and efficient operation of house keeping.

• Procurement of material for Pantry

• Co ordinate for housekeeping team, pantry services & in house admin activities

• Responsible for proper functioning and periodic maintenance of safety services, including UPS,

Fire Alarm, Smoke Detection and access control

• Handling Couriers and shipment tracking

• Calendar Management

• Scheduling meetings and make all arrangements for board and other meetings / conference.

• Planning and preparation of telephonic and video conferences

• Attending visitors and determine whether they should be given access to specific individuals

• Invitation letters for Expats

• Arrangement of stay & travel for Expats

• Support in all Events, meetings and conference

• Open, sort, and distribute incoming correspondence, including faxes and email.

• Provide secretarial support

• Maintaining confidential documents

Work Experience

2. Worked as Executive Administration for a leading European Company M/s. CRYO SAVE

(INDIA) PVT. LTD., from May 2010 to June 2011.

Nature of Job:

• Maintenance of registers Visitors, Couriers, Attendance, all service Agreements, Maintenance of

service reports

• Courier and shipment tracking

• Recruitment resume search, short listing of resumes, calling up candidates, conducting first round

interview

• Coordinating with other branch offices / departments

• Updation of Attendance details in attendance software and generate employee wise report

• Arrange Access Cards, ID Cards & Visiting cards for employees at all locations of the Company

• Tracking levels of HO office stationery, indenting and procurement of the same, maintenance, re

orders.

• To receive and attend the clients (Ability to work as an administrator)

• Check bills received from Vendors for accuracy. Take concerned Manager’s approval and forward

the same to Accounts department for payment. Track release of payments

• Ensuring timely payments of bills for all facilities

• Processing & renewal of Contracts like AC, Access Control, Pest Control, Contract Staff, UPS,

EPBAX, Fire Extinguisher, Plant Management, Security Staff, Water purifier etc.

• Hiring of Contract Employees–Security & Housekeeping, Monitoring attendance details of

Contract employees and preparation of their monthly salary and OT eligibility, Issue of Uniforms

to contract employees

• Maintenance of Office vehicles and ensure all statutory requirements vis à vis vehicles are

complied with, Procurement of fuel for vehicles & inspection of vehicle Log book

• Coordination with travel agency, Travel and hotel arrangement for staff traveling outstation

• Procurement of required materials for proper housekeeping of HO, Effective facility management,

efficient operation of house keeping.

• Procurement of material for Pantry

• Ensuring all facilities are in proper working condition of HO

• Organizing Birthday Celebrations of Staff at HO. Dispatch of Greeting Cards on Birthdays for the

clients. Organizing special occasions

• Organizing travel arrangements for employees both within and outside the Country. This would

include hotel arrangements, air tickets

• Planning and organizing various events for the company (Dept lunches dinner)

• Oversee and facilitate entry procedures for visitors, vendors, material coming in and going out.

• Travel booking domestic, Taxi arrangements to visitors and frequent travelers, travel bills

processing, Organize transportation for employees working beyond business hours.

• Create and Maintain and Data base of suppliers and service providers

• Attending visitors and other routine administrative work.

• Co ordinate for housekeeping team, pantry services & in house admin activities

• Responsible for proper functioning and periodic maintenance of safety services, including UPS,

Fire Alarm, Smoke Detection and access control

• Ensure the proper operation and functioning of building services such as power and air

conditioning. Ensure periodic/preventive maintenance of such services with a proper recording

system.

• Identifying and developing strong vendor relationships that are reliable and cost effective.

Work Experience

3. Worked as Officer Administration for a leading Swiss German based Company M/s. AMC

COOKWARE (INDIA) PVT. LTD., from December 2006 to April 2010

Nature of Job:

• Maintenance of registers Visitors, Couriers, Attendance

• Domestic & International ticket booking, Train ticket booking

• Updation of Attendance details in attendance software and generate employee wise report and

communicate the same on a monthly basis

• Arrange Access Cards & ID Cards for Cards for employees at all locations of the Company

• Tracking levels of HO office stationery, indenting and procurement of the same

• Handling & maintaining all necessary files & documents

• Check bills received from Branches for accuracy. Take concerned Manager’s approval and forward

the same to Accounts department for payment. Track release of payments

• Generation of monthly reports – H.O. expenses, Guest House expenses, employee loan master,

attendance report and forward to Manager HR

• Ensuring timely payments of bills for all facilities

• Processing & renewal of Contracts like Xerox, Pest Control, Contract Staff, Water purifier etc.

• Hiring of Contract Employees–Office Boys, Security & Housekeeping

• Monitoring attendance details of Contract employees and preparation of their monthly salary and

OT eligibility

• Issue of Uniforms to contract employees

• Maintenance of Office vehicles and ensure all statutory requirements vis à vis vehicles are

complied with

• Procurement of fuel for vehicles & inspection of vehicle Log book

• Local travel arrangements of HO staff and guest visiting Head office / Training

• Travel and hotel arrangement for staff traveling outstation

• Procurement of required materials for proper house keeping

• Procurement of material for Pantry

• Overseeing the beautification of Office

• Ensuring all facilities are in proper working condition

• Procurement of Provisions and Housekeeping materials for Guest House

• Maintenance of facilities at Guest House

• Monitoring of staff Insurance & Mediclaim policies

• Organizing Birthday Celebrations of Staff at HO. Dispatch of Greeting Cards on Birthdays and

Anniversaries to all Managers

• Organizing special occasions

• Employee Meal card & Reward cards

4. Worked as HR Executive for a leading placement consultancy HR CORE CONSULTANCY a

division of BHIM SOFTEK Pvt. Ltd, from April to October 2006

Nature of Job:

• Maintaining a database of candidates

• Getting requirement of clients for arranging résumé’s for them

• Short listing résumé’s of suitable candidates as per the clients requirement

• Responsible for calling the candidates and conducting initial interviews in areas like

communication skills, areas of interest, skill sets etc.

• Scrutiny the suitability of the candidate as per client’s requirement and sending them for

interview to the company where job requirement is available

• Scheduling and executing candidate meetings / interviews with clients

• Utilized diplomatic and persuasive reasoning to establish trust to negotiate with the candidate

and current consultants.

• Perform reference checks of candidates

• Scheduling and processing of candidates contracts

Educational Qualification

Course Title : B.A. Law, LLB

Board University : Mangalore University

Institute : VBCL

Professional Qualification

Course Title : Advanced Certification in PC Applications

Web Applications Programming

Quality Management Program

Operating Systems : Windows 07

Applications : MS – Office (Word, Excel, Power Point)

Institute : NIIT, Mangalore

Personal Details

Father Name : Lawrence D’ Souza

Marital Status : Single

Language Proficiency : English, Hindi, Kannada, Tulu, Konkani

Hobbies : Gardening, listening to Music

Sports & Games : Badminton, Carom

Place: Bangalore Sujitha D’ Souza

Contact this candidate