Executive Assistant Manager

QUALIFICATION SUMMARY: Dedicated, client-focused and conscientious Senior

Executive Administrative Professional offering significant experience in

self-directed positions requiring effective support, secretarial, and

administrative abilities. Known for innovative approach, tenacity and

turning chaotic work space into productive environment. Proven

interpersonal, communications and multi-tasking skills. Adaptable team

player recognized for willingness to learn and teach newly acquired skills.

Works well under pressure.

KEY AREAS OF STRENGTH:

. MS Word, PowerPoint, Excel, Lotus Notes

. Calendar Management

. Special Events and Meeting Planning

. Domestic and International Travel Coordination

. Preparation of Expense Reports

. Preparation of Confidential documents/routine correspondence

. Steno/Dictaphone/Transcription

. Six Sigma

PROFESSIONAL EXPERIENCE:

HERTZ Corporation, Park Ridge, NJ 2009-

Present

SENIOR EXECUTIVE ASSISTANT TO THE PRESIDENT OF HERTZ EQUIPMENT

RENTAL CORPORATION

. C Suite Executive Assistant having daily, personal interaction

w/Senior Management Team

. Management of a heavy and confidential workload and interaction

with employees at all levels

. Anticipate and support the requirements of the President in her

execution of duties

. Plan and coordinate frequent multi-city trips, including

preparation of travel itineraries, hotel accommodations, ground

transportation, reservations, etc. for the President and her

team

. Maintain President's calendar, including heavy meeting and

appointment scheduling, departmental meetings and conference

arrangements

. Organize and coordinate all logistics associated with meetings,

events, dinners, appointments and conferences

. Responsible for the planning, coordination and execution of

frequent division-wide, multi-day meetings

. Preparation and submission of the President's Travel & Expense

Reports

. Independently create, format and edit correspondence

. Prepare and edit President's monthly report for CEO

. Create Power Point Presentations for the President's use at high-

level meetings

. Gather news worthy articles; draft, edit and distribute HERC

Newsletter

Sony Electronics Inc., Park Ridge, NJ (Electronics Industry)

2008-2009

EXECUTIVE ASSISTANT/LEGAL SECRETARY

Supported two VPs in the areas of HR Employment Law and

Bankruptcy, Credit & Finance Law.

. Drafted monthly activity reports and credit reports and

maintained recovery spreadsheet and log

. Prepared retention letters and packages for outside counsel

. Maintained databases tracking status of all current matters,

maintained pleadings and subject files

. Monitored bankruptcy cases involving Sony Electronics using

Electronic Pacer Court Information System

Realogy Corporation (f/k/a Cendant) Parsippany, NJ (Real Estate

Industry) 2004-2007

EXECUTIVE ASSISTANT, Support SVP, General Counsel

. Brainstormed & developed presentation for approval and

implementation of on-line contract tracking and approval

system

. Reviewed staff expense reports for SVP's approval

. Reviewed and monitored department invoices for SVP's approval

and payment

. Mentored newly hired administrative assistants and taught new

hires internal software programs

. Organized logistics of department move to new location

. Supervised support staff's time and vacation schedules

. Managed, ordered and tracked department supply inventory

Sony Electronics Inc., Woodcliff Lakes, NJ (Electronics Industry)

2002-2004

SR. ADMINISTRATIVE ASSISTANT, Support Law Department Director and

Trade, Strategy, Compliance Manager

. Prepared and maintained documentation of Protests filed w/US

Customs agency

. Coordinated affiliate committee meetings and conferences;

organized and distributed information of committee members

and maintained current lists of related committee affairs and

memberships

. Prepared, maintained and organized department invoices and

check requests for payment

. Reorganized department law library and created itemized index

of books, journals and subscriptions

. Ordered and maintained department supply inventory

UBS (f/k/a UBS PaineWebber), New York, NY (Financial Services

Industry) 2000-2002

SR. EXECUTIVE ASSISTANT, Support SVP & Marketing Director,

Alternative Investments (2000-2002)

. Scheduled Board of Director Meetings; gathered, compiled and

distributed Board materials for BOD meetings

. Posted product performance to intranet website

. Maintained advisor information and distributed pertinent

product information

. Compiled/edited department communications and newsworthy

articles for weekly department newsletter

SR. EXECUTIVE ASSISTANT, Support SVP, General Counsel

1996-2000

. Maintained department intake projects and current matters

file

. Maintained department attendance and coordinated secretarial

vacation schedules

. Distributed and tracked quarterly and annual certifications

. Liaison between Legal Administration and Legal department

. Assisted General Counsel with personal correspondence,

appointments, calendar, travel, etc.

TRAINING & DEVELOPMENT:

Leadership Journey / Senn Delaney Training

Skill Path Seminars: How to Become a Better Communicator, The

Indispensible Assistant, Excelling as First Time Manager or

Supervisor

Software: Lotus Notes, AMEX for Expense Reports, Ethics &

Compliance Training, E-Counsel, Oracle, Ariba/Procuri, SharePoint;

Kronos

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