HR Payroll Assistant

Kelly LaMarca

***** ******* **., #****

Olmsted Township, OH 44138

440-***-**** / ***************@*****.***

Office Manager / Executive Assistant

I am a results-driven Office Manager with over thirteen years experience

specializing in effectiveness, building and maintaining excellent work

relations, and project management. I have been focused on developing

effective processes to increase productivity, reduce costs, and support the

success of key sales initiatives. I pride myself in offering problem-

solving, analytical, and creative thinking skills, in addition to the

ability to work in a dynamic work environment as a dependable asset to the

company.

Summary of Skills

Exceptional Written & Oral Communication Skills Time

Management

Program Coordination & Event Planning Staff Supervision

Recruitment and Training Maintain Private

Office Records

Excellent Calendar Management Skills Coordinating

Travel Arrangements

Outstanding Attention to Detail Excellent at Multi-

Tasking

Work Experience

Executive Administrative Assistant 04/2013 - Present

Technology Recovery Group - Westlake, OH

Job Duties Include:

. Extensive calendar management for President, VPs and sales reps

. Assist out-of-town candidates with travel, hotel and car service

arrangements

. Process expense reports and invoices, reflecting proper adherence to

budget codes.

. Self -trained in SalesForce, which has allowed for successful forecasting

and comprehensive analysis reports

. Devise and maintain extensive filing system and corresponding cross-

referenced list

. Organize details of meetings, agendas, travel arrangements, itineraries,

expense reports

. Handle the inventory and requisitioning of supplies adhering to a limited

budget

Executive Administrative Assistant/Office Manager 08/2009 - 03/2013

Software Equity Group - Carmel Valley, CA

. Supported office staff including Managing Directors, Executive Vice

President and Vice President

. Oversaw maintenance of contract management for all legal documents

. Organized details of off-site functions involving participants'

availability, securing of location, menu choices, travel

arrangements and material preparation, i.e. correspondence, charts

and slide presentations

. Assisted with word processing projects requiring extensive output of

spreadsheets and presentations

. Built and maintained secure data room where confidential information is

stored

. Handled all Human Resource tasks including: new hires, employee payroll

and fringe benefits, and special bonuses

. Created various Power Point presentations for conferences and prospective

client meetings

. IT administration and coordination

. Maintained office supply inventory

Executive Administrative Assistant 04/2007 - 08/2009

Vinculum Communications, Inc. - San Diego, CA

. Supported CEO and President

. Project Coordinator for the Retail Division

. Received and processed all retail orders, ensuring on-time installations

with 100% accuracy

. Data entry for Wholesale and Retail divisions using Fastlink (companies

Billing System)

. Calculated and processed monthly commission reports for all Partners,

Agents, Brokers and Sales Reps

. Processed all expense reports for Executives

. Managed all calendar scheduling for top Executives

. Processed, managed and tracked all Partner, Agent, Broker and TAG

Agreements

. Self-taught and trained personnel on the use and management of Microsoft

CRM

. Created various Power Point presentations for conferences and trade shows

Sr. Administrative Assistant/Office Manager 01/2005 - 04/2007

General Dynamics - Scottsdale, AZ

. Responsible for all expense reports for the Marketing Department

. Coordinated, planned, and organized all travel arrangements

. Implemented inventory spreadsheet for weekly update

. Uploaded and converted weekly sales report with 100% accuracy

. Self-taught and trained personnel on AliOffice

Administrative Assistant/ Operational Specialist 05/1999 -

05/2004

United States Navy - San Diego, CA

. Secret Security Clearance, with a current investigation

. Personally chosen by Commanding Officer to work as a member of his staff

from January 2002 to March 2004

. Supervised junior personnel on daily operations of administrative tasks

. Instrumental in maintaining personnel database of over 450 military

personnel

. Restructured and improved Excel spreadsheet for awards database

. Spearheaded efforts to revise and update Naval Instructions

. Executed daily operations of a classified library consisting of over

1,000 publications with zero discrepancies for 1 year

. Served as Treasurer for HSL-41 Morale, Welfare, and Recreation, including

coordinating annual Holiday party and other various command sponsored

events.

Achievements and Accomplishments Include:

. Spearheaded migration to TW Telecom with numerous workstations with zero

discrepancies

. Researched and implemented cost-cutting by merging office utilities into

one service provider, saving $4,000 annually

. Went above and beyond my specified job duties for the benefit of the

company

. Developed and maintained a department-wide electronic filing system to

organize customer and vendor information

Education

San Diego Community College Spring 2012

. Associates in Business Administration

. Completion of Microsoft Office classes

. Classes were taken at night while also working full-time

Lincoln Senior High School 1993-1997

. Received diploma

References

. Professional and personal references available upon request

Contact this candidate